founded in 1831, is a diverse,
energetic liberal arts community where critical thinking and
practical idealism go hand in hand.
The Controller’s Office supports the financial operations of
the University. Members of the Controller’s Office facilitate the
collection of University revenue, purchasing and procurement and
University expenditures including Payroll and Accounts Payable. The
office provides grant and gift administration, tax support,
financial statement preparation, capital project accounting, and
other general accounting functions.
The Controller’s Office is part of the Finance Office which
also includes the development of the annual budget, monitoring of
income and spending, and long-range financial planning.
The financial office staff enjoy varied job responsibilities
and a diversity of topics allowing them to work with a variety of
people across campus.
Reporting to the Controller, the Senior Accountant will work
closely with the Controller, two Associate Controllers as well as
their staff, managing day to day workflow and operations of key
accounting and reporting functions.
Wesleyan has currently undertaken an implementation of Workday
HCM and Financial Modules. This positions primary responsibility is
managing a variety of task that would allow the key members of the
Controllers Office to focus on the Workday Project. As the Workday
project get implemented the specific responsibilities will
Specific responsibilities include:
- Assist in the preparation of the University’s Audited Financial
Statements and coordination of annual financial audit as well the
annual grant audits, including working closely with University’s
external and internal auditors.
- Liaison with the Investments Office, posting investment
activity to the financial system, reconciling monthly cash flows
and preparing year end audit reports.
- Manage posting and approval of journal entries and
- Review of reconciliations of various bank, clearing and other
balance sheet accounts.
- Oversight of various aspects of tax compliance, including
property taxes, Non-Resident Alien ( NRA ) compliance, sales and
use tax, and the University’s federal tax returns.
- Approving salary redistributions, commitment accounting changes
and new positions in Careers under grants, gifts and
- Managing the budgeting, approval, accounting, and distribution
of capital and major maintenance funds.
- In conjunction with the Payroll Manager, manage the accounting
and processing for all payroll-related activity.
- Overseeing all post-award responsibilities for externally
sponsored research funded from Federal, State and Private sources
from proposal through close out. This includes proposal review,
award set up, security, budget management, financial reporting,
no-cost extension requests and close out reporting.
- Managing post-award cash management. On a monthly basis this
includes invoicing, federal drawdowns, and review of outstanding
- Maintaining and reviewing all federal financial aid accounts
including federal work study, SEOG , Pell and Direct Loans.
Drawdown reimbursements monthly.
- Collaborating with the Advancement office on receipt and
reconciliation of gifts and pledges. Creating new smartkeys when
new purpose ids are established.
- Updating the pledge receivable spreadsheet, documentation and
calculations for the annual audit.
- Reconciling endowment gifts with the Endowment Subsidiary
System ( ESS ).
- Updating ESS market values monthly and calculating and loading
the annual spending guideline for the endowment pool.
- Managing deferred gift functions including processing monthly
journal entries to record activity and reconciling additions and
terminations with Advancement.
Funding for this position has been approved for 2 years. Further
continuation is contingent upon continued funding.
This position is a remote position. All positions may require
on campus meetings.
Remote work is only considered for residents of MA, VT, NH,
ME, CT, RI, or NY. (Relocation assistance to CT may be available
for those who qualify).
Bachelor’s degree in accounting or a related field with a
minimum of 5 years of progressively responsible accounting
experience or an equivalent combination of education, training and
Prior experience with audits.
Knowledge of fiscal controls related to safeguarding of
Skill in examining and re-engineering operations and procedures,
formulating policy, and developing and implementing new strategies
Knowledge of financial/business analysis techniques.
Ability to analyze and interpret financial data and prepare
Experience with enterprise financial systems used in financial
and/or accounting applications.
Strong experience with Microsoft Excel including pivot tables and
Demonstrated ability to work independently, research problems,
think out of the box and provide solutions.
Knowledge of not for profit tax structures.
The ability to translate financial information for others with very
limited experience and/or training in understanding and using
Strong critical thinking and analytical skills.
Excellent communication skills.
Demonstrated commitment to work within a diverse environment and
interact openly with individuals of different backgrounds.
CPA or MBA with equivalent accounting experience
Ten years of accounting experience strongly preferred.
Familiarity with PeopleSoft.
Experience with higher education accounting and/or governmental
Experience training others.
Experience supervising others
Special Instructions to Applicants
Position is open until filled. For full consideration please
apply by October 28th when first review of applications will
All offers to external applicants are contingent on the
candidate’s completion of apre-employment
background check screening
to the satisfaction of
Wesleyan University, located in Middletown, Connecticut, does
not discriminate on the basis of race, color, religious creed, age,
gender, gender identity or expression, national origin, marital
status, ancestry, present or past history of mental disorder,
learning disability or physical disability, political belief,
veteran status, sexual orientation, genetic information or
non-position-related criminal record. We welcome applications from
women and historically underrepresented minority groups. Inquiries
regarding Title IX, Section 504 or any other non-discrimination
policies should be directed to Vice President for Equity and
Inclusion, Title IX and ADA/504 Coordinator. Wesleyan University
complies with the Clery Act and maintains records of campus crime
statistics and security policies. Copies of Wesleyan University?s
Clery Act Report are available on request and online at