Founded in 1917, Providence College (PC) is a premier Catholic
liberal arts institution steadfastly committed to academic
excellence through a dynamic core curriculum, a distinctive
Development of Western Civilization Program, and abundant
experiential learning opportunities. The only U.S. higher education
institution administered by the Dominican Friars, PC is committed
to providing a variety of opportunities for intellectual, social,
moral, and spiritual growth in a supportive environment. Providence
College believes that cultural and intellectual pluralism is
essential to the excellence of its academic programs, and strives
to foster an academic culture and campus community reflecting the
global environment in which we live and work.
The approximately 105-acre campus is situated in Rhode Island’s
capital city and is close to the many cultural and educational
offerings of Rhode Island’s “renaissance city.” Additionally,
Providence is located an hour from Boston and just a few hours from
New York City.
For years, Providence College has been recognized in the U.S.
News & World Report
“Regional Universities – North
Category” and has been commended by several other ranking
Administrative Coordinator of Operations
The coordinator works closely with the Executive Director of
Operations in the planning and execution of operational and
business processes, office management, financial administration,
student worker supervision, as well as holding various
administrative and support responsibilities.
- Provide operational and administrative support to the Executive
Director of Operations and oversee general office operations
through management of the front desk and reception area of the
office. Assist the Director in planning and carrying out activities
related to the efficient operation of the office. Maintain front
office manual, updating all forms, documents, etc. Develop and
manage office systems, including digital and paper filing. Develop,
create, and/or run reports through Affinaquest CRM database as
needed. Collaborate with Director on evaluation of staff hardware
and software requests, as needed. Place/track orders on computer
hardware in consultation with lnfonnation Technology and Director.
Manage and maintain inventory of all technology equipment.
Coordinate services and work orders with Information technology and
- Coordinate with Purchasing and Accounts Payable on purchase
orders, expense reports, invoices, credit card reports, etc. Ensure
all credit card reports are submitted within an appropriate
timeframe. Process accounts payable invoices accurately and within
appropriate timeframes. Design, develop, and/or maintain
appropriate financial management/reporting systems. Develop and
maintain spreadsheets and other materials to support management and
oversight of expenses, vendors, budgets, and other needs as
appropriate. Maintain vendor and financial file management and
database management systems, expense tracking, and report
- Assist with the coordination of onboarding of new employees and
offboarding of departing employees. Maintain, update, and enhance
onboarding manual and department’s internal online portal.
Coordinate with Director to develop infonnation that provides clear
policies about division’s policies and procedures. Use formal
orientation processes to ensure on/offboarding programs are
consistently executed. Develop and maintain written onboarding
plans. Ensure that the program is monitored over time.
- Hire, train, supervise, student workers for office. Plan and
coordinate daily assignments. Prioritize projects and coordinate
assignments of work with other support staff for student
Education and Experience Required
- Serve as the primary back-up to the Senior Executive Assistant
for the Senior Vice President of Institutional Advancement.
- Perform all other duties as may be required.
- Associate’s Degree in a related field from an accredited
- Three to five years of administrative support or an equivalent
combination of education and experience.
- Collaborative team player who interacts successfully and
professionally with colleagues and external constituents.
- Excellent time and project management skills, ability to
consistently meet deadlines with meticulous attention to
- Ability to manage multiple priorities simultaneously and
independently and execute decisions with discretion.
- Manage confidentiality of extremely sensitive business and
personal information. Strong ability to work independently,
problem-solve, think strategicaJly and be proactive.
- Attention to detail and organi2.ational skills to coordinate a
larger number of administrative tasks with minimal
- Excellent verbal/written communication and interpersonal
- Demonstrated proficiency with Microsoft Office Suite (Teams,
Excel, Word, etc.) with an emphasis on Excel skills. Knowledge and
literacy in support programs such as Adobe Suite, Vizio, Canva,
- Experience with CRM software including Affinaquest/Salesforce
and Banner (Preferred).
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this position. Reasonable accommodations may
be made to enable individuals with disabilities to perform the
- Sitting in a normal seated position for extended periods of
- Reaching by extending hand(s) or arm(s) in any direction
- Finger dexterity required to manipulate objects with fingers
rather than with whole hand(s) or arm(s), for example, using a
- Communication skills using the spoken word
- Ability to see within normal parameters
- Ability to hear within normal range
- Ability to move about
18 (Min. $42,572/Mid. $55,344/Max. $68,116)
Employees are normally hired between the minimum and the
midpoint of a position’s grade range to which a position has been
assigned, depending on experience and
If other, please enter regular schedule.
Providence College does not discriminate against any person because
of race, color, national and ethnic origin, sex, gender, except
where gender is a bona fide occupational qualification, sexual
orientation, gender identity, religion, disability, age, veteran
status, or genetic information. The College will develop, and from
time to time update, an affirmative action program and will insist
on a good-faith effort on the part of its employees to comply with
the program. The College will request and expect its agents and
those with whom it conducts its affairs to meet the commitment of
this important program.
Posting Detail Information
Open Until Filled
Special Instructions to Applicants
Required fields are indicated with an asterisk (*).
Documents Needed To Apply
- Cover Letter
- Letter of Recommendation