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Information Resources Specialist

Cal Poly Humboldt
California, United States
Salary Not specified
Posted Date
Sep 28, 2023

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Information Resources Specialist

Job no: 530125
Work type: Staff
Location: Humboldt
Categories: Unit 9 - CSUEU - Technical Support Services, Probationary, Full Time, Library, On-site (work in-person at business location)

Information Resources Specialist

Job #530125

Close Date: Wednesday, October 18, 2023

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state.

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

(Job #530125) Library Services Specialist IV, Information Resources Specialist, $3,998.00 - $7,376.00 monthly. Hiring Range (if applicable): $3,998 - $4,998 monthly. This is a This is full-time benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in the Library Department. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at

Position Summary:

Supervised by the Library Dean, with day-to-day activities overseen by the faculty lead for Access Services and Information Resource Management, the Information Resource Specialist position is responsible for processing physical materials, including receipt, check-in, shelf preparation, and claiming; copy cataloging print and electronic titles; stacks maintenance coordination; preparing materials for commercial binding or microfilming; and homebinding and mending of materials. The position coordinates student hiring, onboarding, training, and provides lead work direction. The position provides backup support for monographic acquisitions, including ordering, purchase ordering, and invoicing, in coordination with the Acquisitions Specialist.

Key Responsibilities:

Receiving and Copy Cataloging
  • Unboxes and receives physical materials.
  • Provides copy cataloging for all purchased and donated materials, including classification, shelf listing, and verification of authorized headings.
  • Supports discovery of library collections through regular bibliographic maintenance.
  • Refers original and complex cataloging to the Cataloging Librarian.

Print Periodical and Serial Management
  • Manages print periodical and standing order receipt and check-in; prepares print subscription materials for shelving;
  • Maintains bibliographic, holding, and item-level data for print subscriptions as necessary to ensure accuracy of information related to title changes, cancellations, or cessations;
  • Maintains local holdings in OCLC Connexion Union List (for resource sharing). Coordinates microfilming of newspapers;
  • Coordinates student assistants supporting periodical maintenance activities;
  • Coordinates maintenance of microfilm equipment; supports mendery / bindery activities related to print subscriptions;
  • Plans for long-term shelving needs and supports the de-selection of print periodicals and serials.

Stacks Maintenance Coordination
  • In coordination with Access Services staff and students, plans and coordinates shelving activities for most library collections, including shifting, shelf-reading, identification of materials in need of repair, re-labeling, stack signage updates, and inventory projects.
  • Provides logistical support for deselection and shifting projects.
  • Assist in developing and maintaining stack maintenance procedures.

Student Work Direction
  • Provides lead work direction for unit student employees and coordinates training and work in collaboration with unit staff.
  • Assists Appropriate Administrator with hiring students and onboards students, monitors and allocates student hours, directs day-to-day work activities and special projects, and provides oversight and ongoing support for physical processing and mending activities.


Provides backup support for the acquisition of information resources:
  • Works with vendors and vendor reps to initiate and complete orders;
  • Maintains accurate acquisitions purchase order information in Alma and completes invoicing and reconciliation workflows.
  • Works collaboratively with Acquisitions Specialist to resolve ordering and accounting issues.
  • Rush processes orders as necessary, including Textbook acquisitions.

Library Access Services
  • Provide staff presence at the Front Desk approximately two hours per week, or as needed to cover library operations, including responding to patron inquiries.

Other Duties as Assigned

Knowledge, Skills, and Abilities Associated with this Position Include:
  • Thorough knowledge and understanding of Library operations, including the use of a Unified Library Management Systems (ULMS) for acquisitions and inventory management;
  • Thorough knowledge of the principles and procedures of professional library work including methods, practices, and techniques of library copy cataloging and classification;
  • Expertise in most aspects of the library's automated and on-line catalog systems, including database maintenance functions.
  • Comprehensive knowledge of MARC21, AACR2 and RDA and ability to stay current with contemporary cataloging standards;
  • Ability to establish, document, and maintain accurate and clear procedures;
  • Ability to apply library policies and procedures successfully, and contribute to their development;
  • Ability to work independently and efficiently perform a variety of duties in a busy environment;
  • Ability to effectively communicate with colleagues and public contacts;
  • Ability to recognize and set priorities, and effectively implement individual and shared workflows;
  • Ability to participate in long range planning through the collection, organization, analysis, and interpretation of data and information.
  • Ability to provide outstanding customer service orientation focused on helping library patrons;
  • Ability to provide lead work direction and train student employees;
  • Proficiency with computer/software applications (primarily Microsoft Office applications, including Excel).
  • Ability to remain current with new technologies, services, and practices that are impacting Library services and programs.
  • Comprehensive knowledge of external on-line databases, systems and resources and trends pertaining to assigned functional area, including expertise in searching strategies.
  • Comprehensive knowledge of institution's and library's policies and practices associated with ethical use of and access to library and on-line resources, as well as general knowledge of library bill of rights and code of ethics.
  • Demonstrated commitment and/or experience promoting and fostering a working (or learning) environment that is supportive of individuals from diverse backgrounds.

  • Minimum Qualifications:
    • The required minimum qualifications for entry into the Library Services Specialist classification are completion of a high school education or equivalent certification plus two to three years of related library and/or clerical experience or an equivalent combination of experience and education. Library experience is important, given the knowledge of cataloging practices in this role. Advancement through the skill levels or placement at a higher skill level, for this classification is based on the level of job function and skills required to perform that level of job function.

    Preferred Qualifications:
    • Bachelor's degree.

    Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:
  • Letter of Interest
  • Resume or Curriculum Vitae
  • Contact information for at least three professional references

  • Application Deadline: The deadline to submit application materials is 11:55 p.m. on Wednesday, October 18, 2023.

    Any inquiries about this recruitment can be directed to or Cal Poly Humboldt's Human Resources Office at (707) 826-3626.

    We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.

    Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

    Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.

    CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to

    Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.


    Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

    Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at

    Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

    Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

    Class Code: 2889
    Publication Date: September 27, 2023

    Advertised: 27 Sep 2023 Pacific Daylight Time
    Application Closes: 18 Oct 2023 Pacific Daylight Time

    To apply, visit


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