Special Units Chancellor
The Faculty Senate and University Assembly seeks a dynamic
professional to manage and execute administrative functions to
support the Faculty Senate Chair, as described by the
Characteristic Duties below:
Applicants must be authorized to work in the United States. The
University will not sponsor applicants for this position for
- Provide assistance to the Faculty Senate Chair.
- Research, prepare, and write material of a complex or sensitive
nature presented by the Faculty Senate Chair.
- Record, create, and distribute minutes of Senate and/or
- Resolve operating problems and develop and implement
administrative policies and procedures for the office of the
Senate/Assembly with supervisory approval.
- Assist in formulating University or college policies, practices
- Work independently while maintaining a professional atmosphere
and meeting the varied demands of the office of the
- Serve as a liaison for inquiries requiring interpretation of
policies and procedures to all constituents with limited authority
to make commitments as allowable under University, campus, and
Senate/Assembly policies and procedures.
- Routinely maintain/update the Senate/Assembly website. Work
with appropriate technical staff to redesign the Senate/Assembly
website when appropriate.
- Order supplies and equipment from outside vendors and
University departments using standard purchasing practices and
procedures with supervisory approval in order to obtain/maintain
adequate supplies and equipment within the budget established by
- Work with committee chairs and Senate/Assembly members to
prepare agendas, schedule meetings, and provide status
- Provide information and interpretation to the Senate/Assembly
chair regarding support activities and changes in policies and
procedures, including appropriateness of expenditures.
- Prepare administrative reports requiring knowledge of the
Senate/Assembly’s policies, programs, and procedures.
- Represent supervisor at designated meetings and conferences.
Participate in committees within the organizational unit and/or
outside designated area of responsibility.
- Select and schedule meeting facilities, equipment and meals for
Senate/Assembly and/or committee meetings as appropriate.
- Assist supervisor in preparing presentations and reports.
- Compose correspondence to respond to office inquiries.
- Greet and assist office visitors.
- Perform other duties as assigned.
8-5 Monday through Friday
Pay commensurate with education and experience.
Hiring Range: $21.00 - $25.57 hourly
University Title: Executive Assistant
Bachelor's degree or an equivalent combination of education and
experience and at least 3 years of experience from which comparable
knowledge and skills can be acquired is necessary
The ideal candidate will have multiple years of experience with the
University of Missouri-St. Louis.
Additional preferred qualifications include:
- A Bachelor’s degree in Business or a related area
- Skill at taking shorthand/speedwriting, and/or audio taped
- Demonstrated initiative, sound judgement, discretion,
service-orientation, and confidentiality
- Ability to proactively anticipate situations and make
appropriate judgements and decisions
- Work experience in a university or other post-secondary
- Experience with Microsoft Office (including Word, Excel,
Outlook, Power point), Zoom, Cascade (Web Design Software) and
- Experience in critically reviewing and analyzing source
- Professional and collaborative demeanor
- Excellent oral and written communication skills in the English
language, including in spelling, grammar, and
Resume and cover letter
The University of Missouri - St. Louis offers benefit-eligible
employees a wide variety of benefits including: health, dental and
vision coverage effective on the first day of employment,
retirement, paid time off, tuition assistance for employees and
their dependents and employee and dependent life insurance. For
more information about our benefits, please visit:
We value the uniqueness of every individual and strive to ensure
each person’s success. Contributions from individuals with diverse
backgrounds, experiences and perspectives promote intellectual
pluralism and enable us to achieve the excellence that we seek in
learning, research and engagement. This commitment makes our
university a better place to work, learn and innovate. In your
application materials, please discuss your experiences and
expertise that support these values and enrich our missions of
teaching, research and engagement.
Equal Employment Opportunity
Equal Opportunity is and shall be provided for all employees and
applicants for employment on the basis of their demonstrated
ability and competence without unlawful discrimination on the basis
of their race, color, national origin, ancestry, religion, sex,
pregnancy, sexual orientation, gender identity, gender expression,
age, disability, protected veteran status, or any other status
protected by applicable state or federal law. This policy shall not
be interpreted in such a manner as to violate the legal rights of
religious organizations or the recruiting rights of military
organizations associated with the Armed Forces or the Department of
Homeland Security of the United States of America. For more
information, call the UM Director of Employee and Labor Relations
To request ADA accommodations, please call the UM Director of
Accessibility and ADA at 573-884-7278.
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