Founded in 1764, Brown is a leading institution for education,
discovery, and global intellectual progress as well as one of the
largest employers in Rhode Island. Working at Brown brings more
than just a paycheck and generous benefits; it offers an
opportunity to contribute to a greater good. Join us in supporting
the pursuit of knowledge and individual growth that defines higher
education and enriches our community.
Provide research and academic administrative support to faculty,
appointees, staff, and students in the School of Engineering (SoE).
Responsible for coordinating the purchasing of scientific
laboratory equipment, course, and office supplies from external
vendors with a purchasing card (Pcard) and through the Brown Buys
Marketplace, the University’s online purchasing catalog.
Transactions initiated via Workday include travel and purchase
reimbursements, purchase orders, credit adjustments for returns,
Pcard allocations and computer purchases. Process Professional
Service Agreements (PSA), software licenses, and all other
contracts through the Brown Contract Management System (BCM).
Process Internal Purchase Requisitions (IPR) for faculty,
postdoctoral fellows, staff, and students. Coordinate and reconcile
monthly financial transactions and maintain accurate records.
Coordinate logistical support for weekly seminars, workshops with
multiple attendees, breakout session coordination, and other
academic events (i.e. hospitality arrangements and travel
reimbursements for visitors and presenters following government
guidelines for international visitors). Coordinate course materials
for faculty through Canvas. Provide administrative and general
office support services for the School and assist in projects as
needed. Schedule various meetings using different software upon
- Assist faculty, postdocs, students and staff with purchasing and
financial expenditure coordination, preparation and processing of
University-related activities, documentation and
- Assist with the coordination and preparation of course-related
activities and materials.
- Coordinate seminar series across six research areas during the
- Assist with periodic administrative activities.
Education and Experience
- Associate's degree with a minimum of 2-3 years of related
administrative experience, or equivalent combination of education
and work experience.
- Experience in an academic or non-profit setting preferred.
- Prior financial experience preferred.
- High level of computing proficiency with a skilled working
knowledge of word processing, spreadsheet applications, and
- Excellent administrative, customer service and organizational
skills with the ability to work independently and with a team.
- Excellent communication and interpersonal skills, plus ability
to maintain confidentiality.
- Ability to organize and prioritize workload in a multi-task
environment while maintaining careful attention to detail.
- Ability to research, analyze and summarize information.
- Ability to work under pressure and exercise tact, discretion,
judgment and ability to prioritize task completion.
- Ability to effectively support and serve a diverse population
and handle confidential information with discretion.
- This position requires a strong commitment to promoting
diversity and inclusive campus community.
- Emphasis on accuracy when working with numbers.
- Ability to be cross trained to distinguish between the
University's Office of Sponsored Projects federal grants,
non-federal grants, Gift Accounts and University funded
- Maintain knowledge of University and various funder policies
and procedures as they relate to purchasing, travel, and
- Maintain an ongoing knowledge of evolving rules across areas;
Controller’s Office including travel for grants and university
funded sources, foreign nationals’ requirements, annual spending
guidelines, and preferred vendor information, SoE Research, SoE
Finance, Brown Buys, Brown Contract Management, PSA’s. Extensive
correspondence with many offices
Please include a cover letter in the attachments section when
submitting an application.
Criminal and education background check.
Recruiting Start Date:
Job Posting Title:
School of Engineering
Scheduled Weekly Hours:
Position Work Location:
Please note that in order to be considered an applicant for any
staff position at Brown University you must submit an application
form for each position for which you believe you are qualified.
Applications are not kept on file for future positions. Please
include a cover letter and resume with each position
Still Have Questions?
If you have any questions you may contact firstname.lastname@example.org
Brown University is an E-Verify Employer.
As an EEO/AA employer
, Brown University provides
equal opportunity and prohibits discrimination, harassment and
retaliation based upon a person’s race, color, religion, sex, age,
national or ethnic origin, disability, veteran status, sexual
orientation, gender identity, gender expression, or any other
characteristic protected under applicable law, and caste, which is
protected by our University policies.