Executive Assistant

Posting Details

Posting Details

Job #
039527

Department Code
00000

Department
School of Management

Job Title
Executive Assistant

Location
Syracuse, NY

Pay Range
$57,000 - $75,000

Pay Determination

Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.

Staff Level
S5

FLSA Status
Exempt

Hours

Standard University business hours

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type
Full-time

Campus
Syracuse, NY

Unionized Position Code
Not Applicable

Job Description

The Executive Assistant to the Dean plays a critical role in supporting the day-to-day operations of the Dean’s Office. With a thorough understanding of policies and procedures and the Whitman School of Management and Syracuse University, the Executive Assistant is responsible for managing a range of administrative functions. These functions include the hiring of faculty, promotion and tenure procedures in partnership with the Office of Faculty Affairs, and assessment and accreditation processes. The Executive Assistant interacts with a wide range of individuals and stakeholders, including members of the Whitman community, Syracuse University senior leadership, administrators, and alumni, public and private officials, students, and parents.

Qualifications

Bachelor’s degree or equivalent plus 5-8 years of work experience preferably in an academic environment.

Job Specific Qualifications

• Role requires excellent communication and organizational skills, both in writing and verbally.
• This will require mastery of the English language at a professional level.
• Requires a level of comfort with multitasking, adaptability to changing circumstances and priorities, paying close attention to detail, and proficient in computer software such as Excel, Word and PowerPoint. Certification in Excel would be a definite advantage as would familiarity with data visualization tools such as Tableau.
• Must be committed to high professional standards, including discretion, ability to work with others of different backgrounds, adaptability, and an ability to deal with stress.
• The ability to work independently, make quick decisions, and show cultural sensitivity is also required.

Responsibilities

• Executive support: Responsible for providing executive level administrative support, including managing the Dean’s schedule, organizing travel arrangements, overseeing meeting logistics, booking rooms, arranging catering, and handling needed details to ensure highly professional management of operations and events. Also responsible for preparing meeting agendas, taking minutes at faculty and staff meetings, as well as other events hosted by the Dean. Work on high-level projects related to administrative functions and Whitman School cultural building as needed.
• Assessment and accreditation support: Responsible for assisting with the preparation, coordination, and implementation of assessment and accreditation activities, ensuring that they are aligned with the school’s goals and objectives. Provide guidance and support to faculty and staff they participate in the assessment and accreditation process. Responsible for tracking progress, collecting data, and preparing reports that demonstrate the school’s ongoing commitment to quality and improvement, in conjunction with others within Whitman and in Syracuse University administrative offices.
• Faculty management support: Provide expertise in processes, hiring, reviews, contracts, renewals, annual performance evaluations, and general faculty HR-related questions. Requires coordination and partnership with the Office of Faculty Affairs and others on ensuring accuracy, timeliness, and attention to detail.
• Promotion & Tenure Committee support: Provide administrative support to the school’s Promotion and Tenure (P&T) Committee and expertise in P&T processes and operational support for the committee. Prepare reports and materials to communicate with internal and external reviewers.
• Faculty hiring & management support: Ensure smooth procedures related to faculty hiring and leave procedures. Key responsibilities include search approval, online search proposal development, advertising, and job posting management. Will handle faculty contracts, visa applications, and other HR-related tasks with precision and attention to detail.
• Other duties as assigned.

Physical Requirements

*

Tools/Equipment

*

Application Instructions

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEO Statement

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

Quick Link
https://www.sujobopps.com/postings/98195

Job Posting Date
03/09/2023

Application Deadline

Full Consideration By

Job Category
Staff

Message to Applicants