Executive Assistant

About CCRI and the Role

Position Title

Executive Assistant

Department

Information Technology

Position Category

Staff - NonClassified

About CCRI

The Community College of Rhode Island is New England’s largest community college, and a nationally-recognized leader in catalyzing student success and achievement for recent high school graduates and returning adults alike.

We provide affordable, open access to higher education, and we deliver on our mission to offer all students the opportunity to acquire the knowledge and skills necessary for intellectual, professional and personal growth.

Diversity is our strength. We champion equity, and we celebrate, support and thrive on the diverse experiences, backgrounds, and perspectives that are represented across our four campuses.

We strive to hire and retain culturally competent faculty and staff whose demographics are reflective of our diverse student body. To learn more about our employees’ values and what it means to work here, learn about our Guiding Principles here .

Job Summary

To provide proactive and highly confidential administrative support to the Office of the Chief Information Officer ( CIO ) and the Information Technology department, facilitating strategic projects and initiatives with minimal supervision.

Duties and Responsibilities

Commitment to CCRI’s Mission:

• Demonstrate a commitment to the philosophy and mission of a comprehensive community college.

Communication and Collaboration:

• Serve as the primary point of contact for the Office of the CIO and department leadership, ensuring professional and timely responses to faculty, staff, students, and outside parties.
• Collaboratively participate in information exchanges with representatives of other college departments to promote IT initiatives and activities.
• Through clear and effective communication, assist the CIO with disseminating information to the IT department and organization as directed.
• Assist in the efficiently managing of department resources including work scheduling, budget, supplies, and human resources.
• Assist with the search process and coordinate on-boarding of new employees.
• Work collaboratively in a diverse, inclusive and student-centered environment, and with students of various learning styles, cultures, identities, and life-experiences.
• Become familiar with all appropriate state and college policies related to activities conducted within IT, to include but not limited to: state and college purchasing, travel and personnel.
• Coordinate and assist staff with procedural and documentation for business training and travel, and other related activities.
• Other related duties as assigned

Technical Knowledge:

• Develop and maintain an operational understanding of the functionality of the Banner system, and proficiency in the purchasing function of Banner.

Project Support/ Administration:

• Develop system to maintain copies of all software and hardware maintenance agreements, and monitor, track and provide renewal oversight and management.
• Serve as liaison representing CIO between Deans, Directors and other departments to gather information to appropriately respond to student issues/concerns reaching the CIO .
• Assist CIO in maintaining IT Budget and provide budget related reports and documents to CIO, the IT leadership team, and others within IT as needed.
• Perform complex clerical tasks as necessary, including but not limited to generating correspondence and reports, maintaining confidential records and files, responding to telephone, email and mail inquires, controlling appointments and visitors, making travel, conference/seminar arrangements and ordering department supplies for Office of the CIO

Minimum Requirements

• Associate’s degree or equivalent experience.
• Extensive experience with Microsoft Office applications, including Excel, PowerPoint, Word and Outlook
• Excellent analytical, organizational and communication skills
• Strong interpersonal skills and the ability to work effectively and in a collegial manner with students, faculty, administrators, and colleagues and outside parties
• Demonstrates a positive, proactive approach to work
• Ability to maintain high level of confidentiality
• Ability to work independently on multiple assignments and to work collaboratively within a team
• Ability to maintain a professional demeanor while interacting with a wide variety of colleagues and constituents.
• Must be detail oriented and self-starting with the ability to make sound judgments in a variety of situations.
• Excellent ability to problem-solve within large institutions/systems.
• Clear desire to serve students and deliver on the mission of the Community College of Rhode Island.

Competencies and Desired Qualifications

• Knowledge of higher education principles, practices, and procedures preferred.
• Knowledge of higher education law, including FERPA, Clery Act and Title IX preferred

Position Details

Position Information

Full-Time/Part-Time

Full-Time

FLSA

Non-Exempt

Pay Grade

BOE 8

Salary Information

Anticipated starting salary: $60,000

Benefits

Full-time employees enjoy an array of benefits, including:

• Comprehensive Health Benefits and Rewards for Wellness Incentives
• Paid Time Off
• Parental Leave
• In-State Tuition Waivers
• Legal Care Insurance

For a complete listing, visit: https://ccri.edu/hr/benefits/index.html

Collective Bargaining Unit

Reports To

Interim Chief Information Officer

Permanent/Limited position

Permanent

Position End Date

Academic/Calendar Year

Calendar

Work Schedule Information

Campus Location

Primarily located at the Warwick Campus

Civil Service List position

Environmental Conditions

This position is not substantially exposed to adverse environmental conditions.

Licenses, Tools and Equipment

• Systems and equipment that may include word processing, spreadsheets and data management
• Automated student information system hardware and software

Posting Details

Posting Details

Number of Vacancies

1

Application Open Date

09/26/2023

Application Close Date

10/13/2023

Posting Number

SF00952

Quick Link

https://jobs.ccri.edu/postings/4741

Special Instructions to Applicants

If attaching a resume complete with education history and/or employment history, please disregard these sections within the online application.

Finalists may be required to provide official college transcripts.

Please contact Human Resources at 401-825-2311 ( TTY : 401-825-2313) if you require assistance with the online application process.

Disability Accommodations

CCRI is committed to ensuring the full participation of all applicants throughout the recruitment process. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. If you should require an accommodation during the application process, please notify the Department of Institutional Equity and Human Resources prior to the closing of the posting by calling (401) 825-2311.

EEO Statement

CCRI prohibits students, employees, contractors, volunteers, and visitors (collectively, “community members”) from engaging in discrimination and harassment based on any individual’s race, color, creed, national or ethnic origin, gender, gender identity or expression, religion, disability, age, sexual orientation, genetic information, marital status, citizenship status, veteran status, and any other legally protected characteristic. This prohibition applies to CCRI’s educational programs and activities—including admissions—as well as all employment actions, including but not limited to recruiting, hiring, promotion, demotion, compensation, and benefits. Inquiries or complaints concerning discrimination shall be referred to CCRI’s Title IX Coordinator at TitleIXCoordinator@ccri.edu

The Clery Act requires colleges and universities to report campus crime data, support victims of violence, and publicly outline the policies and procedures they have put into place to improve campus safety.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * In order to improve CCRI's advertising strategy, please let us know where you FIRST learned of this job opportunity. Please be specific when using website or publication names (example: LinkedIN, HigherEdjobs, Chronicle, personal referral, etc.).
   
   (Open Ended Question)
   
   

Applicant Documents
Required Documents

1. Resume
2. Cover Letter/Letter of Application

Optional Documents