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Advancement Services Specialist

Marian University (IN)
Indiana, United States
Salary Not Specified
Posted Date
Sep 27, 2023
Position Details

Position Information

Position Title
Advancement Services Specialist
Job Description

As a part of a diverse community of faculty and staff who represent many faith systems and worldviews, Marian University is seeking an Advancement Services Specialist to promote our Catholic Franciscan Mission and Identity by being primarily responsible for prospect research, data analytics, and running database queries to support alumni engagement and giving efforts for the Institutional Advancement Team. Reporting to the Director of Advancement Operations and Donor Relations, this position also provides support to ensure database health and integrity to ensure accurate reporting and assists with gift entry and acknowledgment.

Essential Duties and Responsibilities:
  • Actively engage the Catholic Franciscan mission and identity of Marian University by modeling the Franciscan Sponsorship Values and honoring the legacy of the founding congregation through transformative education, unity in diversity, leadership through service, integrating faith and life, and institutional policies.
  • Develop, implement and maintain prospect research and data analytics action plan.
    • Use iWave and Blackbaud Target Analytics for prospect research
    • Provide prospect research profiles as requested by Advancement leadership
    • Responsible for routine performance reporting of Advancement appeals and communications to assist leadership in strategic planning.
  • Create queries and reports from the Advancement CRM (Blackbaud RE/ NXT )
  • Implement and manage the matching gifts process, including contacting donors who indicate an organization match in online giving forms or appeal cards.
  • Supports the Director of Advancement of Operations and Donor Relations in creating, revising, and maintaining the Blackbaud RE/ NXT structure as it relates to campaigns, funds, appeals, gifts, online donation forms, etc.
  • Assists with and serves as back up for Advancement Operations Specialist in gift entry and acknowledgment
  • Maintain Marian University giving societies records in Blackbaud RE/ NXT
  • Helps maintain and update the database from returned mail, emails, and other sources in conjunction with the Director of Advancement Operations and Donor Relations and Advancement Operations Specialist.
  • Maintain membership in APRA (American Prospect Research Association) and attend available educational opportunities.
  • Maintain certification in both Raiser’s Edge 7 and RE- NXT .
  • Cross-trains with the Advancement Operations Specialist and Director of Advancement Operations and Donor Relations to ensure duties are completed during time off.
  • Perform other duties as assigned by the Director of Advancement Operations and Donor Relations, the Assistant Vice President of Advancement Services, or the Senior Vice President of the Office for Institutional Advancement.
University Expectations:
  • Knowledge of and a commitment to the mission of Marian University
  • Adheres to Marian University’s policies and procedures.
  • Shows courtesy and respect in interactions with fellow employees, students subordinates, and supervisors
  • Communicates regularly with supervisor about Department issues
  • Participates in developing department goals, objective, and systems
  • Assists to establish department measurements that align and support the accomplishment of the University’s strategic goals.
  • Adheres to the department budget.

Required Qualifications

Required Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To be qualified for this position the candidate must have:
  • A college degree (bachelor’s degree preferred) or comparable experience.
  • Experience with prospect research.
  • Strong experience with Microsoft Office products, specifically Excel and Word.
  • Strong database experience (Raiser’s Edge/ NXT preferred) with entering, importing, and exporting data based on various criteria for multiple purposes.
  • Active listening and collaboration skills to help guide conversations toward defined objectives.
  • Ability to work independently and with minimal guidance or direction.
  • Excellent organizational skills and attention to detail.
  • Professionalism and high ethical standards for maintaining confidential information.
Essential Functions:
Work hours necessary to perform job requirements satisfactorily on a regular basis. Manage absence from work in responsible manner to ensure service to clients, work teams, and coworkers. Comply with Marian University policies and practices and seeking clarification of them when necessary.

Review of applications will begin immediately and continue until the position is filled. Applications require a cover letter, a current resume, contact information for three professional references, and responses to the supplemental mission questions.

Marian University is an Equal Opportunity Employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.
Preferred Qualifications

Physical Demands

Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, equipment, or controls; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

Posting Detail Information

Posting Number
Open Date

Close Date

Open Until Filled
Special Instructions to Applicants

Please Review Marian University’s Mission & Identity Statement before responding to the supplementary questions on your application:
Advertising Summary

Quick Link for Internal Postings

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How do you think Marian University’s mission, as well as the Catholic Franciscan identity, will support your work as a professor/administrator?

    (Open Ended Question)

  2. * How will the work you do in your role at Marian University be different in light of the mission and identity of the University?

    (Open Ended Question)

  3. * How will you promote the success of those from marginalized groups?

    (Open Ended Question)

  4. * In what ways will your work promote and support transformational leaders that are trustworthy, healthy, skilled and inquisitive?

    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

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