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Executive Specialist

Employer
Johns Hopkins University
Location
Maryland, United States
Salary
Salary Not Specified
Date posted
Sep 25, 2023

Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as one university.

Johns Hopkins Technology Ventures (JHTV) supports the commercialization of university technology through technology licensing, the development of corporate research collaborations, and venture creation.

We are seeking anExecutive Specialistwho will be responsible for the administrative functions for the Senior Advisor to the President of Johns Hopkins University on Innovation and Entrepreneurship (who serves as the Executive Director of Johns Hopkins Technology Ventures) and the Senior Director of Strategic Initiatives. The Executive Specialist will coordinate the schedules of the Senior Advisor and Senior Director and related briefing materials, draft and edit a variety of written documents, represent the Senior Advisor and Senior Director to a wide range of external and internal constituencies, and exercise discretion and judgment in resolution of mission critical day-to-day assignments and requests. This position requires on-site attendance that will include some early morning and/or late-night hours.

Specific Duties & Responsibilities

  • Schedules appointments, conducts research for strategic initiatives, and gathers background data in preparation for meetings, speeches, reports and proposals to prepare the Senior Advisor and Senior Director for meetings and presentations with the University leadership and entrepreneurial partners and staff.
  • Coordinates all business missions and corporate travel for the Senior Advisor and Senior Director including reservations, reimbursements, and monthly reconciliation and reporting for the Senior Advisor’s travel card, using the SAP enterprise application.
  • Identifies and briefs the Senior Advisor and Senior Director on key issues requiring special knowledge and understanding of programs, initiatives, goals, and objectives beyond day-to-day operational knowledge.
  • Maintains system for organizing and retrieving researched materials and prepared documents.
  • Develops institutional relationships and advises the Senior Advisor and Senior Director on the best way to communicate with various offices, utilizing sophisticated level of understanding and knowledge of the University and internal relationships.
  • Implements critical and important projects, including developing plans, defining and communicating alternatives, and making recommendations regarding the appropriate courses of action based on thorough understanding and knowledge of desired outcomes and expectations.
  • Facilitates production of management narrative and statistical reports for institutional leadership.
  • Participates in work groups and task force meetings including facilitation of discussion for developing plans or identifying solutions to problems.
  • Recommends policy and procedural changes to improve operations for the office or for the overall organization. Manages problem solving, coordination and priority setting as needed for staff members of the Senior Advisor.
  • Coordinates sponsorship of regional entrepreneurial events, as well as company visits, including staff attendance, to maximize benefit of investment of funds.
  • Provides high-level administrative oversight of events, meetings, tours, as well as plans senior leadership team offsite retreats.
  • Coordinates IT/AV support for meetings and events involving the Senior Advisor.


Special Knowledge, Skills & Abilities

  • A self-starter with excellent organizational skills capable of anticipatory thinking to address/resolve multi-faceted responsibilities with minimal supervision.
  • Demonstrated outstanding work ethic with desire and ability to work in a fast-paced high-expectation environment.
  • Able to work long and unpredictable hours and prioritize workloads to meet competing deadlines.
  • Excellent oral and written communication skills.
  • Able to synthesize, analyze, and critique effectively.
  • Proficient in Microsoft Outlook, Word, Excel, and PowerPoint, and navigation of relational databases to manipulate and/or format data and/or reports.
  • Familiarity with the basic operation of videoconferencing tools.


Minimum Qualifications
  • Bachelor's Degree.
  • Five years experience in support of academic, business, research and/or development activities and operations, providing high level administrative oversight, coordination, and advice.
  • Additional related experience (i.e., experience in field for which the executive to whom this position reports to is responsible) may be considered in lieu of degree to the extent permitted by the JHU equivalency formula, in exceptional cases.


Preferred Qualifications
  • U.S. Citizen or legal permanent resident required due to Federal Export Controls.
  • Experience in an institution of higher education.

Classified Title: Executive Specialist
Role/Level/Range: ATP/03/PD
Starting Salary Range: Min $62,300-Max $109,000 ($80,000 Targeted, Commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday/8:30am-5pm
Exempt Status: Exempt
Location: Hybrid/School of Medicine Campus
Department name: ​​​​​​​Johns Hopkins Technology Ventures
Personnel area: Academic and Business Centers

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.


The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, theJHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visitaccessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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