Development Associate (Foundation Funded FT)
Development Associate (Foundation
CCAC Educational Foundation
: Office of College Services
This position will remain
open until filled. However, in order to ensure consideration for an
interview, please submit your completed application, cover letter
and resume by no later than August 11, 2023. The College cannot
guarantee that application materials received after this date will
be considered or reviewed.
CCAC offers an exceptional benefits package.
Highlights include an excellent health plan with very low
out-of-pocket expense network option, generous time off and holiday
pay, a 403b retirement plan with up to 10% employer match or other
options through the State's retirement defined benefit pension
system, free employee parking, public service (student) loan
forgiveness eligible employer, and employer paid benefits including
group life insurance, short-term and long-term disability
insurance, and flexible spending accounts.
Remote Work Option:
Admin 14 - $52,697
Foundation Funded Full-Time
Job Open Date:
Job Close Date:
A key position reporting to the
CEO of the Educational Foundation. Organizes and manages the
Foundation Office; Performs advanced administrative functions for
the CEO; Responsible for developing marketing and communications
materials for the Educational Foundation; Utilizes Raiser's Edge
software. Works under limited supervision with latitude for the use
of initiative and independent judgment.
Bachelor's degree; Minimum of 3-5
years experience in responsible administrative position; excellent
writing, communication and organization skills; ability to maintain
confidentiality; ability to work under limited supervision;
experience with high-level executives and board members. Experience
with nonprofit management or fundraising strongly preferred.
Experience with and/or knowledge of Raiser's Edge. Knowledge of
Microsoft Office Suite is essential.
1. Provide day-to-day oversight for the administration of the
Educational Foundation Office; screen calls, visitors and mail;
maintain appointment schedules and calendars; arrange meetings and
conferences. Take the lead in the creation and refinement of office
policies and procedures for effectiveness, efficiency and quality;
interact with co-workers to assist in problem solving; train staff
in office policies and procedures.
2. Serve as a liaison to the Foundation Board of Directors; prepare
agendas, board packets, and minutes; schedule meetings and assemble
background materials for board meetings and board committee
meetings. Attend board meetings and board committee meetings.
Communicate independently with board members regarding specified
3. Manage the daily gift receipt, processing, deposit,
acknowledgment, and record-keeping process in coordination with
other Foundation staff.
4. Oversee and manage donor records system (paper and electronic)
utilizing Raiser's Edge; provide advanced level of guidance and
support to other Raiser's Edge users. Provide reports for the CEO
or other staff when requested, and assure that reports and
reminders are sent to donors regarding status and use of their
contributions. Independently assign actions and tasks within the
Raiser's Edge system regarding donor management and reporting to
other foundation staff.
5. Perform a wide-variety of complex, responsible and confidential
functions for the CEO and the Foundation Office including but not
limited to accounting administration, donor contributions and
reports, and adherence to Foundation policies and procedures.
6. Arrange meetings and interact with high-level executives and
community leaders on a daily basis to further the goals and
objectives of the Educational Foundation. Coordinate campus visits
by donors, prospective donors, board members, and other key
external constituents including scheduling, facility and parking
reservation, catering, and itineraries.
7. Provide integral input and assistance with all special events.
Manage auction for all special events; prepare mailing lists and
work with mailing house for invitation mailings; proofread and
prepare copy for programs, invitations and other event materials;
write speeches and additional remarks for all event speakers.
8. Ensure ongoing alignment with organizational strategy, budget,
financial and regulatory imperatives. Participate and assist in the
management of the departmental budget; recommend expenditure
requests for designated accounts. Perform accounting functions
related to accounts payable or receivables.
9. Work closely with the CCAC President's Office to coordinate
activities between the President's Office and the Foundation
Office. Work with the Executive Assistant to the President and
Board of Trustees at CCAC to coordinate use of the College Support
10. Initiate and maintain a variety of files and records; order and
purchase supplies and catering for the department.
11. Plan, assign and supervise the work of volunteers and
12. Perform other related duties as required or assigned.
Current criminal record/child abuse
clearances will be required if offered the position and in order to
be employed at the College. The three clearances are Pennsylvania
Child Abuse History Clearance, Pennsylvania State Police Criminal
Records Check, and Federal Bureau of Investigations (FBI) Criminal
Background Check. The College has provided instructions on how to
obtain these clearances and are available
To view the full job posting and apply for this position, go to: