FT Admissions and Records Analyst
$73,642.32 - $88,569.12 Annually
10/23/2023 11:59 PM Pacific
Equity and Diversity
The District is strongly committed to achieving staff
diversity and the principles of equal opportunity employment. The
District encourages a diverse pool of applicants and does not
discriminate on the basis of race, color, national origin,
ancestry, sex, age, religion, marital status, disability, or sexual
orientation in any of its policies, procedures or practices. In
fact, the college encourages applications from all segments of
This position will close on October 23, 2023 at 11:59 PM (or when
150 applications are received, whichever occurs
Cerritos College is ranked 14th among the top 100 schools with the
highest Hispanic enrollment in the United States by the United
States Department of Education. Cerritos College serves as a
comprehensive community college for southeastern Los Angeles
County. Communities within the college's district include Artesia,
Bellflower, Cerritos, Downey, Hawaiian Gardens, La Mirada, Norwalk,
and portions of Bell Gardens, Lakewood, Long Beach, Santa Fe
Springs and South Gate. Cerritos College offers degrees and
certificates in more than 180 areas of study in nine divisions.
Enrollment currently averages 20,000 students. Visit Cerritos
College online at http://www.cerritos.edu
The Enrollment Services division consists of Admissions &
Records, Financial Aid, and School Relations programs and services
that meet the needs of a diverse student population. The division
offers high touch services and is primarily responsible for
providing outreach in the community, applications for admissions
and financial aid, placement, enrolling students, disbursing
financial aid, collecting payments, processing grades, evaluating
records for graduation, certificates and transfer, and providing
Under the general supervision of the Assistant Director of
Admissions & Records, the Admissions & Records Analyst will
serve as a lead in the department as it relates to admission and
records operations, including admission application processing,
enrollment, residency, grading and academic standing. They will
serve as the functional PeopleSoft lead and interpret and implement
processes using the student information system.
Under the general supervision of the Dean of Admissions, Records
and Services, assists in the planning, organization and
coordination of admissions and records functions of the college;
assists and advises in the formulation, revision and implementation
of office procedures; acts as lead for other personnel assigned to
the admissions and records department and performs related work as
Distinguishing Career Features
Admissions and Records Analyst requires the demonstrated ability to
lead and perform in all admissions and records functions that
include, but are not limited to admissions, registration,
residency, student status, academic progress, transcripts,
graduation, and attendance. The Admissions and Records Analyst
updates data tables for use by others in registration, determining
full-time-equivalent students, class schedules and
Essential Duties and Responsibilities
Serves as a project leader for current and new Admission and
Records programs, systems and applications.
Assists in the selection and recommendation, training and
oversight of personnel assigned to the Admissions and Records
department; reviews the work of all employees in lower
classification levels who are engaged in all Admissions and Records
Acts as a resource to campus personnel by instructing other
campus users on how to perform functions, such as viewing
transcripts or class schedules.
Serves as point of contact with students and prospective
students for services provided by the department. Participates with
other District organizational units to provide students with a
comprehensive enrollment package.
Researches, interprets, clarifies, and resolves a variety of
problems dealing with, but not limited to, admissions, enrollment,
matriculation, residency, student academic status, course class
conflicts, and tees.
Coordinates and participates in the activities connected with
student application and enrollment. Assures that customer service
stations are setup and can access on-line and manual database
records and resources.
Designs, develops, and uses system queries and reports for the
department and for external agencies. Analyze an interprets data
provided by queries and reports to make necessary changes to
Maintains tables using data entry screens; maintains charts,
runs queries and other reports to facilitate access to and use of
student information and enrollment data.
Performs administrative and technical duties including but not
limited to data entry, testing, troubleshooting and other tasks to
support upgrades, conversions and regularly occurring processes on
an integrated information management system.
Performs testing for Patches & Fixes as assigned, including
but not limited to applications, enrollment, tuition calculation,
grade posting, transcripts, and other functions In Admissions and
Records; run processes to ascertain accuracy, identify problems,
and check for anomalies; performs basic troubleshooting and basic
problem resolution and refers problems to an Information Technology
staff for resolution.
With the approval of manager, notify Information Technology
staff and set various security roles for varying levels of users
and test settings.
Remain current in FERPA regulations, state and federal laws and
Board Policies and Administrative procedures and apply them to
situations which arise in the Admissions and Records Office.
Performs other related duties as assigned.
Education and Experience
The position requires graduation from high school or equivalent.
Two years of college level courses (an Associate Degree or
completion of 60 semester units), plus a minimum of three years of
experience in an Admissions and Records Office to include standard
Admissions and Records functions, recordkeeping requirements,
transcript verification and transfer to include transfer by
electronic medium and FERPA and state laws regarding student
records. Two years of lead or supervisory experience.
Knowledge and Skills
Knowledge of: federal and state law, regulations and requirements
and institutional guidelines for student records, recordkeeping and
student privacy; office practices and procedures, principles of
electronic recordkeeping; records research methods; and goals and
objectives of an admissions and records department.
Ability to: use independent judgment in the creation, maintenance
and destruction of student records, plan and schedule workloads,
access records in an electronic recordkeeping system, train
personnel in the use of an electronic recordkeeping system: input
data into an electronic recordkeeping system and retrieve that data
input in a variety of formats to produce reports, data analysis,
and records verification; follow oral and written directions;
organize; communicate effectively both orally and in writing; and
establish and maintain effective working relationships with
Incumbent must be able to function effectively indoors in an office
environment engaged in work of a primarily sedentary nature.
Require the ability to sit at a workstation for extended periods,
and to stand upright and flex forward for intermittent
Licenses and Certificates
May require a valid driver's license.
Work is performed indoors where minimal safety considerations
Grade 38 on District Classified Salary Schedule ($6,136.86 -
$7,380.76 /month). Beginning salary placement typically is on Step
1 of the salary grade.
Health and welfare benefits include District contribution for
medical/dental/vision benefits and employee life insurance
($50,000). (Cash in lieu option available on medical
Participation in the Public Employee's Retirement System that is
also integrated with Social Security.
After the application closing date, a search committee will review
and invite the most qualified applicants for an interview. As these
are highly competitive positions, meeting the minimum requirements
does not guarantee an interview. If you have questions or would
like to follow-up regarding your application, please contact Human
Resources at HR@Cerritos.edu
as search committee members are unable to discuss specific
Conditions of Employment
This is a full-time, 12-calendar month classified position.
Continued employment is contingent upon funding and the provisions
of the CSEA collective bargaining agreement.
Hours of employment are:
Monday thru Friday 8:00 am to 4:30 pm
Employment is to be effective as soon as possible following
completion of the selection
Individual who is offered employment shall be required to obtain
fingerprints for a criminal history clearance through the State
Department of Justice and remit the required fee for processing the
fingerprints, Federal Bureau of Investigation (no fee if obtained
at Cerritos College Campus Police Station), produce an original
social security card, and submit negative TB test results (must be
within the past four years or within the last 60 days if not
previously employed in a school district in California) before
Proof of eligibility to work in the United States and signing of
loyalty oath per Government Codes 3100-3109.
Board Policy 2905 requires mandatory COVID-19 vaccinations as a
condition of employment. The District requires all employees to
submit proof of full vaccination against COVID-19, as defined by
the CDC. Full policy details can be found on the website; https://www.cerritos.edu/board/policies/chapter-2---board-of-trustees.htm
College - Chapter 2 - Board of Trustees. Employees may submit
requests for medical or religious exemptions to the vaccine mandate
for consideration. Details are available on the District's https://www.cerritos.edu/covid-19/
**Please note - the District does not provide for immigration
sponsorships such as H1B Visas
Application materials must be submitted by the closing date.
Applicants who need special services or facilities due to
disability in order to apply or interview for this position must
notify Human Resources at the time of application or at least 72
hours prior to the closing date or date of a scheduled
It is the applicant's responsibility to provide copies of all
transcript(s) verifying all educational degree(s) and/or coursework
required for the position. Transcripts must be from regionally
accredited institutions. A foreign transcript must be evaluated by
a NACES certified agency. The website address is
To apply, visit https://www.schooljobs.com/careers/cerritosedu/jobs/4192741/ft-admissions-and-records-analyst
The District ensures that all qualified applicants for
employment and employees have full and equal access to employment
opportunity, and are not subjected to discrimination in any program
or activity of the District on the basis of national origin,
religion, age, sex or gender, race, color, medical condition,
ancestry, sexual orientation, marital status, veteran status,
physical or mental disability, or because he or she is perceived to
have one or more of the foregoing characteristics, or based on
association with a person or group with one or more of these actual
or perceived characteristics. .
- Cover Letter
- Copy of Unofficial Transcripts (Must show all coursework
completed and conferral date of the degree)