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FT Admissions and Records Analyst

Employer
Cerritos College
Location
California, United States
Salary
Salary Not specified
Start date
Sep 26, 2023

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FT Admissions and Records Analyst

Salary: $73,642.32 - $88,569.12 Annually
Job Type: Full Time
Job Number: AR Analyst
Closing: 10/23/2023 11:59 PM Pacific
Location: Norwalk, CA
Department: AR Analyst
Division: Enrollment Services

Description

Equity and Diversity
The District is strongly committed to achieving staff diversity and the principles of equal opportunity employment. The District encourages a diverse pool of applicants and does not discriminate on the basis of race, color, national origin, ancestry, sex, age, religion, marital status, disability, or sexual orientation in any of its policies, procedures or practices. In fact, the college encourages applications from all segments of qualified people.


Closing Date
This position will close on October 23, 2023 at 11:59 PM (or when 150 applications are received, whichever occurs sooner)


College Profile
Cerritos College is ranked 14th among the top 100 schools with the highest Hispanic enrollment in the United States by the United States Department of Education. Cerritos College serves as a comprehensive community college for southeastern Los Angeles County. Communities within the college's district include Artesia, Bellflower, Cerritos, Downey, Hawaiian Gardens, La Mirada, Norwalk, and portions of Bell Gardens, Lakewood, Long Beach, Santa Fe Springs and South Gate. Cerritos College offers degrees and certificates in more than 180 areas of study in nine divisions. Enrollment currently averages 20,000 students. Visit Cerritos College online at http://www.cerritos.edu.

Department Profile

The Enrollment Services division consists of Admissions & Records, Financial Aid, and School Relations programs and services that meet the needs of a diverse student population. The division offers high touch services and is primarily responsible for providing outreach in the community, applications for admissions and financial aid, placement, enrolling students, disbursing financial aid, collecting payments, processing grades, evaluating records for graduation, certificates and transfer, and providing official transcripts.

Under the general supervision of the Assistant Director of Admissions & Records, the Admissions & Records Analyst will serve as a lead in the department as it relates to admission and records operations, including admission application processing, enrollment, residency, grading and academic standing. They will serve as the functional PeopleSoft lead and interpret and implement processes using the student information system.

Summary
Under the general supervision of the Dean of Admissions, Records and Services, assists in the planning, organization and coordination of admissions and records functions of the college; assists and advises in the formulation, revision and implementation of office procedures; acts as lead for other personnel assigned to the admissions and records department and performs related work as assigned.

Distinguishing Career Features
Admissions and Records Analyst requires the demonstrated ability to lead and perform in all admissions and records functions that include, but are not limited to admissions, registration, residency, student status, academic progress, transcripts, graduation, and attendance. The Admissions and Records Analyst updates data tables for use by others in registration, determining full-time-equivalent students, class schedules and cancellations.

Job Duties
Essential Duties and Responsibilities

  • Serves as a project leader for current and new Admission and Records programs, systems and applications.
  • Assists in the selection and recommendation, training and oversight of personnel assigned to the Admissions and Records department; reviews the work of all employees in lower classification levels who are engaged in all Admissions and Records operations.
  • Acts as a resource to campus personnel by instructing other campus users on how to perform functions, such as viewing transcripts or class schedules.
  • Serves as point of contact with students and prospective students for services provided by the department. Participates with other District organizational units to provide students with a comprehensive enrollment package.
  • Researches, interprets, clarifies, and resolves a variety of problems dealing with, but not limited to, admissions, enrollment, matriculation, residency, student academic status, course class conflicts, and tees.
  • Coordinates and participates in the activities connected with student application and enrollment. Assures that customer service stations are setup and can access on-line and manual database records and resources.
  • Designs, develops, and uses system queries and reports for the department and for external agencies. Analyze an interprets data provided by queries and reports to make necessary changes to business processes.
  • Maintains tables using data entry screens; maintains charts, runs queries and other reports to facilitate access to and use of student information and enrollment data.
  • Performs administrative and technical duties including but not limited to data entry, testing, troubleshooting and other tasks to support upgrades, conversions and regularly occurring processes on an integrated information management system.
  • Performs testing for Patches & Fixes as assigned, including but not limited to applications, enrollment, tuition calculation, grade posting, transcripts, and other functions In Admissions and Records; run processes to ascertain accuracy, identify problems, and check for anomalies; performs basic troubleshooting and basic problem resolution and refers problems to an Information Technology staff for resolution.
  • With the approval of manager, notify Information Technology staff and set various security roles for varying levels of users and test settings.
  • Remain current in FERPA regulations, state and federal laws and Board Policies and Administrative procedures and apply them to situations which arise in the Admissions and Records Office.
  • Performs other related duties as assigned.


  • Minimum Qualifications
    Education and Experience
    The position requires graduation from high school or equivalent. Two years of college level courses (an Associate Degree or completion of 60 semester units), plus a minimum of three years of experience in an Admissions and Records Office to include standard Admissions and Records functions, recordkeeping requirements, transcript verification and transfer to include transfer by electronic medium and FERPA and state laws regarding student records. Two years of lead or supervisory experience.

    Supplemental Information
    Knowledge and Skills
    Knowledge of: federal and state law, regulations and requirements and institutional guidelines for student records, recordkeeping and student privacy; office practices and procedures, principles of electronic recordkeeping; records research methods; and goals and objectives of an admissions and records department.

    Abilities
    Ability to: use independent judgment in the creation, maintenance and destruction of student records, plan and schedule workloads, access records in an electronic recordkeeping system, train personnel in the use of an electronic recordkeeping system: input data into an electronic recordkeeping system and retrieve that data input in a variety of formats to produce reports, data analysis, and records verification; follow oral and written directions; organize; communicate effectively both orally and in writing; and establish and maintain effective working relationships with others.

    Physical Abilities
    Incumbent must be able to function effectively indoors in an office environment engaged in work of a primarily sedentary nature. Require the ability to sit at a workstation for extended periods, and to stand upright and flex forward for intermittent periods.

    Licenses and Certificates
    May require a valid driver's license.

    Working Conditions
    Work is performed indoors where minimal safety considerations exist.

    Salary/Fringe Benefits
    Grade 38 on District Classified Salary Schedule ($6,136.86 - $7,380.76 /month). Beginning salary placement typically is on Step 1 of the salary grade.

    Health and welfare benefits include District contribution for medical/dental/vision benefits and employee life insurance ($50,000). (Cash in lieu option available on medical insurance.)

    Participation in the Public Employee's Retirement System that is also integrated with Social Security.

    Selection Procedure
    After the application closing date, a search committee will review and invite the most qualified applicants for an interview. As these are highly competitive positions, meeting the minimum requirements does not guarantee an interview. If you have questions or would like to follow-up regarding your application, please contact Human Resources at HR@Cerritos.edu as search committee members are unable to discuss specific recruitments.

    Conditions of Employment
    This is a full-time, 12-calendar month classified position. Continued employment is contingent upon funding and the provisions of the CSEA collective bargaining agreement.

    Hours of employment are:
    Monday thru Friday 8:00 am to 4:30 pm

    Employment is to be effective as soon as possible following completion of the selection
    process.

    Individual who is offered employment shall be required to obtain fingerprints for a criminal history clearance through the State Department of Justice and remit the required fee for processing the fingerprints, Federal Bureau of Investigation (no fee if obtained at Cerritos College Campus Police Station), produce an original social security card, and submit negative TB test results (must be within the past four years or within the last 60 days if not previously employed in a school district in California) before employment.

    Proof of eligibility to work in the United States and signing of loyalty oath per Government Codes 3100-3109.

    Board Policy 2905 requires mandatory COVID-19 vaccinations as a condition of employment. The District requires all employees to submit proof of full vaccination against COVID-19, as defined by the CDC. Full policy details can be found on the website; https://www.cerritos.edu/board/policies/chapter-2---board-of-trustees.htm">Cerritos College - Chapter 2 - Board of Trustees. Employees may submit requests for medical or religious exemptions to the vaccine mandate for consideration. Details are available on the District's https://www.cerritos.edu/covid-19/">COVID-19 webpage

    **Please note - the District does not provide for immigration sponsorships such as H1B Visas

    Application Procedures
    Application materials must be submitted by the closing date. Applicants who need special services or facilities due to disability in order to apply or interview for this position must notify Human Resources at the time of application or at least 72 hours prior to the closing date or date of a scheduled interview.

    It is the applicant's responsibility to provide copies of all transcript(s) verifying all educational degree(s) and/or coursework required for the position. Transcripts must be from regionally accredited institutions. A foreign transcript must be evaluated by a NACES certified agency. The website address is www.naces.org.

    Required Documents

    1. Cover Letter
    2. Resume/CV
    3. Copy of Unofficial Transcripts (Must show all coursework completed and conferral date of the degree)



    To apply, visit https://www.schooljobs.com/careers/cerritosedu/jobs/4192741/ft-admissions-and-records-analyst

    The District ensures that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, veteran status, physical or mental disability, or because he or she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics. . jeid-086bc9f167c4a54ca3b634043f39e155

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