Business Manager II
Provost & VP of Academic Affairs
University Career Services
The Business Manager II supports the business functions of
University Career Services. This includes budget monitoring, human
resources functions, travel processing, purchasing, contracts, and
vendor interactions. This position is also responsible for
overseeing the upkeep of facilities and equipment and provides
direct supervision of the UCS Administrative Coordinator as well as
the coordination of student assistant hiring and scheduling for the
University Career Services Center.
WHAT MAKES University Career Services A GREAT PLACE?
· A flexible work environment
· Generous benefits, including health, dental, vision, tuition
assistance, retirement, etc.
· A knowledge-sharing organization that works collaboratively with
· Professional development opportunity and mentorship
· A rapidly growing center within an academic setting
HERE IS WHAT YOU WILL DO
Manages the business procedures for University Career Services. In
consultation with the Director of UCS, monitors the budgets for
University Career Services. Advises the Director UCS concerning
revenue and expenditure forecast projections, prepares fiscal
reports and budget amendments as needed or requested.
Manages fiscal aspects of contract agreements for all areas.
Develops and evaluates financial policies and procedures to ensure
proper compliance as well as makes recommendations to the Director
UCS to enhance such policies.
Manages several funding types including state operational, revenue,
foundation, and sponsored funding. Processes and monitors many
Oversees disbursement requests in financial system (including
vouchers, travel, purchase orders, journal entries), and performs
processing for submission to Director UCS for final payment
approval to include weekly and monthly detailed accounting reports
and analysis for annual budgets. Manages time approvals for
assigned employees. Manages the Student Technology Fee
Oversees and supervises UCS office operations including direct
supervision of the UCS Administrative Coordinator as well as
assigned student employees. Advises on selecting, hiring, and
professional development for staff and student assistants.
Oversee and manage Human Resources functions including hiring,
transfer, and termination documentation for student assistants,
graduate assistants, and staff. Resolves issues in collaboration
with the division HRO. Manages student assistant payroll and FWS
Serves as PantherMart and Spectrum representative for UCS. Attends
various trainings and workshops periodically. Provides support and
training to UCS staff with regard to these responsibilities and to
follow GSU guidelines and policies.
Attends and participates in staff meetings in and trainings.
Assists with departmental events, as assigned. Serves as
departmental liaison with on and off campus departments and
vendors. Occasional travel to other campus locations, Clarkston,
Dunwoody, and Decatur. Performs other duties as assigned.
Minimum Hiring Qualifications:
Bachelor's degree and four years of administrative experience; or a
combination of education and related experience.
Preferred Hiring Qualifications:
Knowledge of USG and GSU HR and financial policies and
Knowledge of all federal, state, and local compliance rules and
Knowledge of accounting principles.
Knowledge of business and financial management practices.
Proficiency with Microsoft Office Software and Programs, Spectrum,
OneUSG, Banner, and Blackbaud/Financial Edge.
Ability to supervise, manage and direct others.
Ability to effectively communicate verbally and in writing.
Ability to work under pressure and handle stressful