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Program Manager - Financial Reporting

Pima Community College

Pima Community College Named 5th Best Employer to Work for in Arizona

Position Title: Program Manager - Financial Reporting

Department: District Office

Starting Rate: Band 8 - $76,600 - $87,150

Benefits: Summary

Closed Date: October 4, 2023, 5:00 PM Arizona Time

Position Summary:

The Financial Reporting Program Manager ensures correct, timely and consistent preparation of the audited financial statements for the college. Ensures financial reporting meets mandates from federal, state and accounting regulators. Completes the planning, development and administration of assigned mandated reports and collaborates on the Financial Aid Reporting (FISAP). Advises college employees on assigned financial functions including accounting, budgeting, position control, accounts receivable, accounts payable, grants, financial aid and payroll. Performs comprehensive, advanced accounting and budgeting functions, financial reporting using data extracts, and computer software tools.

The work schedule for this position is flexible and may include working evenings and weekends.

Duties and Responsibilities:
  • Oversees, researches, interprets accounting and fiscal processes for consistency, effectiveness, and compliance and in accordance with generally accepted accounting principles (GAAP), and with compliance to the College, State, and Federal Accreditation guidelines and updated Governmental Accounting Standards Board (GASB) standards
  • Manages the operating and capital budgets for the College. Develops the annual budget parameters, system set up, review, and reconciliation of annual operating and capital budgets in the Banner ERP system
  • Reviews, analyzes, and presents the financial position of the College. Reviews cash and investment position to meet daily cash flow obligations and reconciles accounts. Prepares financial aid drawdowns. Manages and coordinates the Federal Single Audit and the annual financial audit of the College
  • Provides comprehensive and complex functions related to accounting, budget development, position control and budget monitoring for the College. Reviews and creates complex journal entries, budget entries and accounting transactions
  • Monitors a variety of scheduled reconciliations; coordinates and prepares monthly financial statements as well as external financial reporting such as ACFR, SEFA, ELR, EMMA, FISAP, Annual State Budget Report and IPEDS
  • Advises executive and senior level managers on college wide financial accounting, and budget decisions. Provides direction, technical guidance, and advice to accounting managers and staff on proper accounting principles college wide
  • Reviews and audits quality, accuracy of work product for peers and other departments performing any fiscal responsibility including accounting, budgeting, position control, payroll, accounts receivable, accounts payable, grants, and property functions college wide
  • Prepares financial and budget projections and analysis for revenues (such as property taxes, tuition and fees), and plans funding for capital projects, debt service, staffing and overall expenditure needs
  • Prepares and maintains a multi-year Financial Model and develops and administers the Adjunct Faculty Funding Allocation (AFFA) model. Reconciliation and apportionment of Academic Leadership Funding. Publishes the required State Budget Forms and public notifications in compliance with state statute
  • Serves as the finance and business services representative on committees, task forces, work groups, and in meetings to support College strategic plan initiatives, goals, and objectives
  • Performs highly technical comparative and fiscal analyses, interprets fiscal records, and prepares reports through application of statistical analysis, research techniques, financial forecasting and estimating methodologies
  • Collects, analyzes, and disseminates financial information; prepares related reports and summaries; and makes recommendations based on findings. Communicates with internal and external stakeholders regarding current and developing financial position, systems and processes
  • Performs all other duties and responsibilities as assigned or directed by the supervisor
Job Requirements:
  • Bachelor’s degree or in Accounting, Finance, or a closely related field of study and
  • Three to five years of related experience in accounting or finance and
  • Certified Public Accountant (CPA)
  • An equivalent combination of certification, education and experience sufficient to successfully perform the essential duties of the job such as those listed above
  • Master’s degree or in Accounting, Finance, or a closely related field of study
  • More than eight years of related experience in accounting or finance
The ideal candidate will have the following knowledge, skills and abilities:
  • Knowledge of regulatory compliance principles and practices
  • Knowledge of business management and fiscal practices
  • Knowledge of accounting, budget and fiscal management
  • Knowledge and application of organizational and time management principles
  • Knowledge of project management principles, processes, and techniques
  • Skill in analyzing data and drawing conclusions
  • Skill in effective communication (both written and oral)
  • Skill in verbal and written communication with the ability to explain technical concepts to audiences with a wide range of technical skills
  • Skill in problem solving
  • Ability to apply analytical and critical thinking skills as well as draw conclusions and prepare accurate reports of results
  • Ability to apply effective and accurate data entry and typing skills
  • Ability to adapt to a rapidly changing technical environment
  • Ability to develop and maintain effective and positive working relationships

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