Registrar

Stephens College is seeking a Registrar who will work collaboratively with campus stakeholders to implement efficient and effective business processes. The Registrar will be responsible for ensuring efficient management and accurate reporting of student data including student information, course registration, grading and academic policies. Attention to detail, strong organizational skills, a thorough understanding of academic procedures and policies, and experience working with student information systems (SIS) are essential for success in this role. 

Key Responsibilities:

1. Student Records Management:

• Maintain accurate and up-to date student records including personal information, enrollment status, grades, and academic progress.
• Manage the registration process ensuring timely and accurate course enrollment for students.
• Process requests for transcript evaluations, transfer credits, and academic certification.

2. Academic Policies and Compliance:

• Interpret and enforce institutional policies and procedures related to academic affairs.
• Stay updated with relevant laws, regulations, and accreditation requirements to ensure compliance.
• Collaborate with academic departments to develop and update academic policies and procedures.

3. Course and Final Exam Administration:

• Coordinate class scheduling and assign classrooms or virtual spaces for courses (taking into account the capacities and capabilities of the spaces).
• Manage the creation, publication, and distribution of class schedules, course catalogs, and academic calendars.
• Coordinate the administration of final exams, including scheduling and classroom assignments.

4. Academic Support and Communication:

• Assist students, faculty, and staff in understanding academic policies, procedures, and requirements.
• Respond to inquiries regarding registration, course availability, graduation requirements, and academic deadlines.
• Communicate important academic information to students, such as changes in academic policies, deadlines, or course offerings.

5. Data Management and Reporting:

• Generate reports and statistics related to student enrollment, graduation rates, and academic performance. 
• Analyze data to identify trends, patterns, and areas for improvement in academic processes.
• Maintain the accuracy of data.
• Collaborate with institutional research and assessment teams to provide accurate data for accreditation purposes.

6. Technology and System Management:

• Utilize student information systems and other technological tools to manage student records, registration, and provide ownership of effective and efficient reporting.
• Collaborate with the IT department to optimize information systems, implement upgrades, and ensure data security.
• Evaluation of technology software and utilities.
• Lead faculty on operational tasks and processes within student management systems.

Qualifications:

• Master’s degree or equivalent professional experience. 
• Previous experience working in a registrar’s office or a similar academic administrative role.
• In-depth knowledge of academic policies, procedures, and regulations in an educational institution.
• Familiarity with student information systems (SIS) and other relevant software for data management.
• Strong attention to detail and accuracy in maintaining student records and processing academic documents.
• Excellent organizational, communication, and interpersonal skills to collaborate effectively with various stakeholders.
• Adaptability and flexibility to work in a fast-paced environment with shifting priorities and deadlines.

Stephens College is a women’s college proudly located in downtown Columbia, MO, home to the University of Missouri and two private colleges with a total student population of about 40,000. Since our founding in 1833, we’ve been offering innovative, career-focused programs sound in the liberal arts with a focus on creative arts and sciences. We take a hands-on, experiential approach to education, making sure our students get both quality classroom instruction and external work experiences that complement their coursework. Stephens College prepares students to become leaders and innovators in a rapidly changing world. Graduate, online, and certificate programs available to women and men as part of our commitment to lifelong learning. 

The college prides itself on fostering a close-knit faculty community and on providing a welcoming, learning-centered environment for students. The learning community is distinguished by small classes, close engagement with faculty, intellectual rigor, and dynamic programs of study that reflect the College’s mission of lifelong learning. Stephens College contributes to the vibrant social and cultural climate which makes Columbia such a desirable place to live.

Stephens College offers excellent benefits, including vacation/holiday/sick pay, health/dental/life insurance, tuition waiver and college-matched retirement plan.

Stephens College does not discriminate in its employment practices or in its educational programs or activities on the basis of age, color, disability, gender expression and identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status and all other classifications protected by law. Stephens College also prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. Reports of misconduct, questions regarding Title IX or disability accommodations, any other concerns related to equity or noncompliance, or requests for a complete copy of the College’s policy should be directed to the Stephens College Equity Compliance Team at equity@stephens.edu,  www.stephens.edu/equity or (573) 876-2321 or the Assistant Secretary of Education within the Office for Civil Rights (OCR) at http://www.ed.gov/ocr