Finance & Accounting Analyst

Hiring Department

University Store

Job Description

Summary

The Finance & Accounting Analyst processes invoices and credits and ensures utilization of available discounts on purchases.

The position is also responsible for the daily reconciliation of sales for the University Bookstores in any one of their seven locations completing daily CRRs for the purpose of recording deposits.

The position ensures the accuracy of computer finance accounts and billing.

This position is also responsible for processing the departmental one card statements.

This position works as a part of the fiscal team and assists in all areas as needed.

Essential Functions

Accurately verify and process approximately 15,000 invoices and credit memos totaling approximately $15M annually.

Pay close attention to detail, monitor discount and margin opportunities, and research and resolve discrepancies in purchase orders, invoices, and payments.

Monitor back charge activity which involves sending emails to suppliers requesting payment and following up on as necessary to ensure collection.

Analyze financial impact of outstanding charge backs and credits.

When possible, reduce invoice processing time by reviewing and recommending A/P procedures for automating invoices vs. the time-consuming process of printing invoices, sorting them alphabetically, and then reviewing the hard copy when performing the three-way matching process.

Oversee all One Card activity for University Stores, MO Student Unions and Campus Reservations & Events.

Analyze one card statements to ensure compliance with established policies and procedures.

Also examine purchases of resale items to ensure the margins are maintained.

Perform cash handling audits and document findings for the University Stores to ensure that the standards and policies are being met.

Receive student, parent, counselor calls regarding bookstore billings (for all four campuses). Research and resolve questions concerning accounts.

Ensure student and house accounts are charged with the appropriate bookstore charges and identify and correct any discrepancies on a daily basis.

Create reports in Excel and review financial information for reconciliation, i.e., Outstanding Credit Report; Received Not Yet Invoiced Report, etc.

Performs other job-related duties as assigned.

As with all positions, involvement with other duties and responsibilities is expected in order to serve the customer and maintain the University Stores as well as the University of Missouri.

Salary

Salary Range: $21.00-$25.00/hr

Grade: GGS-009

University Title: Finance & Accounting Analyst

Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Shift

8:00 a.m. - 5:00 p.m.

Monday through Friday

Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

Demonstrated understanding of and experience working with invoices, credits, purchase orders, terms and billing procedures.

Prior computer experience working with office software, including spreadsheets and databases.

Prior experience within retail accounting is helpful.

Analytical and decision making experience ideal.

Possess outstanding communication skills, including both written and verbal.

Ability to work with others in a positive and professional manner.

Benefit Eligibility

This position is eligible for University benefits. The University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, and educational fee discounts. For additional information on University benefits, please visit the Faculty & Staff Benefits website at http://www.umsystem.edu/totalrewards/benefits

Values Commitment

We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research and engagement.

Equal Employment Opportunity

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Director of Employee and Labor Relations at 573-882-7976.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.

Know Your Rights

To read more about Equal Employment Opportunity (EEO) please use the following links:

Know Your Rights English Version

Know Your Rights Spanish Version

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