$51,701 ANNUAL (12 months)
Depending on Qualifications
The University of Wisconsin School of Medicine and Public Health
(SMPH) is home to the Wisconsin Partnership Program (WPP), a
grantmaking program within the SMPH established as the result of a
generous endowment gift from Blue Cross Blue Shield United of
Wisconsin (BCBS). The Wisconsin Partnership Program, which has
awarded 611 grants totaling $292 million since its inception in
2004, is committed to improving health and advancing health equity
through investments in community partnerships, education and
research. The work of WPP and its grantees touches all corners of
the state, across a wide range of health challenges, communities,
populations and geographic areas.
Under the supervision of the Operations Associate Director, the
Administrative Assistant, provides administrative support for the
entire Wisconsin Partnership Program team. The Administrative
Assistant works with a wide range of colleagues and consults with
the Operations Associate Director to understand and establish
priorities. The Administrative Assistant serves as WPP's primary
point person, and as such, responds to and directs inquiries from
faculty, staff, community organizations and the public. The
Administrative Assistant oversees WPP's shared email account.
The Administrative Assistant implements and executes WPP's grants
management policies and procedures and informs changes to enhance
our work. The Administrative Assistant oversees an extensive grant
application and award database, and following a period of training
will help applicants, grantees, reviewers and staff access and use
the database. In this role, the Administrative Assistant
establishes reporting requirement logs for grantees, maintains
grant contacts, and enters grant review assignments.
The Administrative Assistant provides administrative support for
WPP's two governance committees, the Oversight and Advisory
Committee (OAC) and the Partnership Education and Research
Committee (PERC), and is responsible for meeting schedules;
logistics, including preparing meeting materials and securing space
and web conferencing; as well as notetaking and minutes. The
Administrative Assistant ensures compliance with Wisconsin's open
meetings and public records laws by posting meeting agendas and
minutes in accordance with the laws. In addition, the
Administrative Assistant provides scheduling support for colleagues
as needed, and is responsible for scheduling and securing rooms and
web conferencing for several WPP teams.
The Administrative Assistant maintains office functions, including
document sharing and filing systems; coordinates in-person and
virtual convening events throughout the year, including meetings,
applicant information sessions and grantee orientations and
learning collaboratives; processes payments and orders supplies;
and enters data and runs reports.
The Administrative Assistant provides administrative support for
other SMPH programs and initiatives as assigned by the Operations
SMPH is committed to being a diverse, equitable, inclusive and
anti-racist workplace and is an Equal Employment Opportunity,
Affirmative Action employer.
Responsible for a variety of professional
level work across a variety of administrative service areas
including budget, finance, procurement, and human resources with
impact across the institution in support of unit or institutional
Institutional Statement on Diversity:
- 50% Implements and executes established policies and procedures
for a designated work unit to adhere to unit objectives and to
align with established strategies
- 25% Schedules logistics and secures resources for a designated
work unit to contribute to the day-to-day operational success
- 15% Analyzes data and trends, compiles progress reports, and
provides appropriate recommendations or conclusions in support of
the assigned operational work unit(s)
- 5% Assists, recommends, and advises staff on unit or program
administrative issues, personnel matters, and budgetary
- 5% Serves on committees and attends meetings, representing the
interests of the unit or program
Diversity is a source of strength, creativity, and innovation for
UW-Madison. We value the contributions of each person and respect
the profound ways their identity, culture, background, experience,
status, abilities, and opinion enrich the university community. We
commit ourselves to the pursuit of excellence in teaching,
research, outreach, and diversity as inextricably linked
The University of Wisconsin-Madison fulfills its public mission by
creating a welcoming and inclusive community for people from every
background - people who as students, faculty, and staff serve
Wisconsin and the world.
For more information on diversity and inclusion on campus, please
visit: Diversity and
-Minimum two years of professional experience or substantive
internship in administration, operations or office support.
-Experience maintaining multiple professional calendars.
-Experience scheduling and planning meetings or events.
-More than two years of professional experience or substantive
internship in administration, operations or office support,
preferably in a community, governmental public health, university,
philanthropic foundation, or health care setting.
-Experience with grants.
-Experience with databases.
Knowledge, Skills & Abilities:
-Demonstrated ability to handle multiple priorities
-Demonstrated written and interpersonal skills.
-Proven ability to work independently and to be flexible to
-A proven professional who is responsive, service oriented,
efficient and timely with the desire to work as a member of a team
sharing common goals and mission.
-Proficiency in Office 365, particularly Outlook, Word, Excel and
Full Time: 100%
This position may require some work to be performed in-person,
onsite, at a designated campus work location. Some work may be
performed remotely, at an offsite, non-campus work location.
Fully remote employees must be willing to work in-person at the WPP
office in Madison, WI at least one day each month in accordance
with the WPP remote work policy.
Appointment Type, Duration:
The successful applicant will be responsible for ensuring
eligibility for employment in the United States on or before the
effective date of the appointment. University sponsorship is not
available for this position.
How to Apply:
To apply for this position, please click on the "" button. You will
be asked to upload a current resume, a cover letter briefly
describing how you meet the minimum/preferred qualifications for
the position, and a document listing contact information for three
(3) references, including your current/most recent supervisor.
References will not be contacted without prior notice.
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE
A53-MEDICAL SCHOOL/ADMIN/WISC PARTNERSHIP
The University of Wisconsin-Madison is an Equal Opportunity and
Affirmative Action Employer.
Qualified applicants will receive
consideration for employment without regard to, including but not
limited to, race, color, religion, sex, sexual orientation, gender
identity, national origin, age, pregnancy, disability, or status as
a protected veteran and other bases as defined by federal
regulations and UW System policies. We promote excellence through
diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability,
you can find information about how to make a request at the
Employment will require a criminal background check. It will also
require you and your references to answer questions regarding
sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities
of applicants who request confidentiality in writing, except that
the identity of the successful candidate will be released. See Wis.
Stat. sec. 19.36(7).
The Annual Security and Fire
contains current campus safety and disciplinary
policies, crime statistics for the previous 3 calendar years, and
on-campus student housing fire safety policies and fire statistics
for the previous 3 calendar years. UW-Madison will provide a paper
copy upon request; please contact the University of Wisconsin Police