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Data Specialist - Advancement Operations

Compensation Type: Hourly

Compensation: $20.45

Job Summary

Reporting to the Supervisor, Advancement Operations, this position is responsible the accurate daily processing of donations and constituent data; conducting the administrative processes necessary to support gift acknowledgement, donor recognition, and reporting; data entry necessary for record upkeep and management; and prospect research. In addition, the person in this role will respond to phone and email inquiries from our highly diverse constituents which includes responding to donors about their giving history, assistance with online giving and more. Superior attention to detail and confidentiality are key. This position will also be responsible for critical administrative tasks including the intake of contributions. The person in this role is expected to work as part of a collaborative and inclusive team including taking appropriate actions to support a diverse workforce and participating in the College's efforts to create a respectful, inclusive, and welcoming work environment. In addition, all advancement staff members are encouraged to support and staff key events such as Commencement, Taste the Future, among others which may require occasional evening and weekend hours.

Gift Processing
  • Processes donations made to the Foundation, including but not limited to gift
    data entry, batching, reporting, reconciliation, preparing and sending gift
    acknowledgements and tax receipts, and noting recognition preferences.
  • Follows department policies and procedures, and ensures timeliness,
    accuracy, and consistency.
Data Management & Reporting
  • In partnership within and across various teams at the College, this role
    supports relationship development, ensuring timely and accurate updates and
    taking on projects to ensure data segments are healthy when requested for
    various fundraising, communications, or engagement activities.
Customer Service & Collaboration
  • With guidance from the Supervisor, Advancement Operations, the Data
    Specialist will interact with key partners across the College to facilitate data
    projects and upkeep that centralizes relationship management and
    streamlines processes in support of events and communications.
  • Additionally, the incumbent interacts with business office partners to
    coordinate fund or investment information.
Diversity, Equity, & Inclusion
  • Contributes to creating a welcoming, inclusive, and productive work
    environment where employees feel valued and able to contribute to their full
    potential, regardless of their differences.
  • Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community.
  • Assists with conducting workforce analytics related to organizational development to identify potential inhibitors of a workplace environment that is diverse, equitable and inclusive .
Minimum Qualifications:
  • Associate's Degree
  • Two (2) years of experience in Razor's Edge or comparable CRM, donor relations, and/or fundraising.
Additional License Requirements:
  • State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).
Full Time/Part Time:

Full time

Union (If Applicable):

Scheduled Hours:


Additional Information

In order to ensure your application is complete, you must complete the following:
  • Please ensure you have all the necessary documents available when starting the application process. For all faculty positions (Instructor, Annually Contracted Faculty, and Adjunct), you will need to upload an unofficial copy of your transcript when completing your aplication.

  • Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.

If you are a current employee of Columbus State Community College, please l og in to Workday to use the internal application process.

Thank you for your interest in positions at Columbus State Community College. Once you have applied, the most updated information on the status of your application can be found by visiting your Candidate Home. Please view your submitted applications by logging in and reviewing your status.

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