HR Communications Coordinator

HR Communications Coordinator

Job no: 532234

Work type: Officer of Administration

Location: Eugene, OR

Categories: Communications/Public Relations/Marketing, Human Resources

Department: Human Resources
Appointment Type and Duration: Regular, Ongoing
Salary: $65,000-$75,000; commensurate with experience
Compensation Band: OS-OA07-Fiscal Year 2023-2024
FTE: 1.0

Application Review Begins

August 7, 2023; position open until filled

Special Instructions to Applicants

Please upload a current resume and cover letter that addresses how your skills and experience meet the minimum and, if applicable, preferred qualifications.

In your online application, please include 3 professional references that can speak to your skills and abilities.

Department Summary

The department of University Communications is charged with telling the University of Oregon's (UO) stories to a broad range of audiences and positioning the university to succeed and thrive. The department utilizes and manages a comprehensive suite of communications tools, including public relations, branding, advertising, licensing, digital media, and more for the benefit of the university.

The mission of the Office of Human Resources is to strategically partner with the university community as a comprehensive, innovative, and results-oriented department modeled on the very best human resources practices. We deliver a variety of services and programs, which underscore a commitment to inclusiveness, respect, fairness, effective service delivery, and accountability. We strive to be proactive, consultative partners meeting the needs of employees and operations across the institution and to lead efforts to attract, retain, develop, and engage world-class faculty and staff.

The HR Programs and Services unit manages the university's benefits, medical leaves, work-life, HR compliance, learning and development, and recognition programs for all employees. The unit provides HR support services to the campus community through the HR Service Center and is responsible for generating and distributing HR communications to all university employees. The unit develops and maintains HR programs in collaboration with campus stakeholders to support university leadership and institutional priorities.

HR Programs & Services is a unit within Human Resources in the Finance and Administration portfolio. Finance and Administration is a vibrant and varied portfolio serving all aspects of campus life. Our employees perform a wide range of functions including offering essential financial tools and support to the university's many departments, providing key resources to employees, and keeping the campus safe, clean, accessible, and beautiful.

Position Summary

The HR Communications Coordinator will develop and execute communication plans for the Office of Human Resources that inform, educate, and inspire the UO workforce about Human Resources programs, policies, and initiatives that are vital to their career success and engagement. The HR Communications Coordinator serves as a communications expert researching, developing, executing, and measuring complex communications projects delivered in effective and consumable ways, introduces creative and innovative ideas, gathers diverse insights, and takes data-driven informed approaches to accomplish the work. This communications professional will be well-versed in strategies for reaching a diverse workforce with regular and targeted communications.

The HR Communications Coordinator reports to both the Office of Human Resources and the University Communications (UC) department as a member of the internal communications team. The coordination and collaboration with UC provide the opportunity to inform and advise on internal communications strategy and systems that directly impact UO employees. This position allows for creativity and innovation while also reinforcing the university's culture and model for shared governance that promotes consultation, collaboration, and transparency among the diverse employee population.

This position is based in Eugene with some level of flexibility, including the option to work remotely with frequent commuting to campus. All adjusted work arrangements require supervisor and leadership approval.

Minimum Requirements

• Bachelor's degree or an equivalent combination of relevant training and work experience
  
• Three years of experience in strategic communications
  
  Professional Competencies
  
  
• Excellent interpersonal skills, including the ability to work effectively with individuals and teams from diverse backgrounds and differing perspectives
  
• Experience writing, editing, and communicating verbally in a professional setting
  
• Ability to understand complex materials and translate them into content for a variety of employee audiences with accuracy and clarity
  
• Experience with, and commitment to, demonstrating and promoting diversity, equity, and inclusion principles
  
• Ability to build and maintain strong relationships
  
• Flexibility to shift directions quickly when priorities change, recommend creative solutions to problems and deliver against tight deadlines
  
• Commitment to the highest standards of work product, confidentiality, and integrity
  
• Knowledge of web design, editing, and analytics, and how to access information to inform communications decisions
  
• Successful presentation and meeting facilitation skills
  
• Knowledge of web accessibility standards as defined by best practices and regulatory requirements.
  
  Preferred Qualifications
  
  
• Bachelor's degree in journalism, communications, or public relations
  
• PHR/SHRM-CP or SPHR/SHRM-SCP certification
  
• Three years of experience in human resources or related field
  
• Experience in higher education
  
  FLSA Exempt: Yes
  
  All offers of employment are contingent upon successful completion of a background inquiry.
  
  The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
  
  The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
  
  UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
  
  In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
  
  
  
  To apply, visit https://careers.uoregon.edu/en-us/job/532234/hr-communications-coordinator
  
  
  
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