Athletics Business Manager

Missouri Southern State University
Missouri, United States
Salary Not Specified
Posted date
Aug 26, 2021

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Position Type
Faculty Positions, Business & Management, Accounting & Finance, Administrative, Business & Administrative Affairs, Financial Affairs, Student Affairs, Athletics
Employment Type
Full Time

General Statement of Job

The Athletic Business Manager is an advanced professional accounting position within the Athletic Department. This position serves as a major coordinative point for analyzing processes and suggesting solutions as well as works on a variety of special projects by performing the following duties personally or through others.

Specific Duties and Responsibilities

Essential Duties:

Initiates and performs reviews of general ledger journal entries and account analysis and review while assisting athletics personnel with accounting adjustments, questions and concerns.

Creates monthly/regular financial reports for all sport programs and athletic administrative accounts.

Work with the MSSU Foundation to monitor, track, and utilize Foundation accounts for Athletics.

Initiate, review and maintain all fiscal documents including purchase requisitions, purchase orders, accounts payable invoices, and related work flow.

Ensure all athletic accounting transactions have proper departmental codes and signature authorizations. Accounting transactions include but are not limited to: procurement cards, travel reimbursements, invoices, petty cash requests, requisitions, and purchase orders.

Processes and assists the Bursars office with all athletic deposits (ACH, Cash, Check, Paypal, or Credit Card).

Prepares all athletic Purchase Card transactions for the approval of monthly statements and reconciliation of receipts.

Work with each sport program and athletic staff to initiate, process, and reconcile all team and individual travel.

Assists in the audit preparations including audit work paper preparation and any solutions to audit findings.

Discusses, reviews and revises athletic accounting practices with the Treasurer and the accounting office staff while offering suggestions and solutions and serve as a liaison for a variety of issues.

Assumes responsibility for special projects as assigned by the Athletics Director.

Responsible for creation, maintenance and review of athletic financial policies and procedures; evaluates and modifies internal procedures and systems of the control and audit of financial accounts in compliance with University, state and federal laws and regulations.

Makes presentations and conduct staff training seminars for athletic staff regarding their responsible operating budget.

Assist and coordinate the preparation of all budgets on an annual basis.

Prepare required financial reports as requested for the university, conference, NCAA and/ or government.

Maintains capital asset listings for athletics department to report to the Business Office.

Performs other related duties as required.

Education, Experience, and Licenses

  1. degree from an accredited four-year college or university is preferred.

Minimum of three years of work-related skill, knowledge, or experience is required; or any combination of education and experience.

Must have valid Driver's License and ability to meet the university's insurance requirements for driving university vehicles.

Knowledge, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
  • Ability to respond to common inquiries or complaints from employees, students, regulatory agencies, or members of the business community.
  • Ability to write policies and procedures manuals that conform to prescribed style and format.
  • Ability to effectively present information to top management, coaches, and staff. Strong communication skills.
  • Ability to handle money.
  • Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
  • Ability to effective communicate orally and in writing to individuals and groups.
  • Requires the ability to be accountable for inventory/property management.
  • Requires the ability to use small office equipment, including copy machines or multi-line telephone systems.
  • Requires the ability to use computers for data entry, word processing and/or accounting purposes.
  • Proficient with Microsoft Excel and Word.

Physical Demands/Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, feel or use a computer keyboard; reach with hands and arms; and talk or hear including the use of a telephone. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, or crouch. The employee is required to occasionally work evenings and or weekends. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color perception, peripheral vision, depth perception, and ability to adjust focus.

The noise level in the work environment is usually moderate.

NOTICE: The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact Human Resources to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.

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