General Statement of Job
The Athletic Business Manager is an advanced professional
accounting position within the Athletic Department. This position
serves as a major coordinative point for analyzing processes and
suggesting solutions as well as works on a variety of special
projects by performing the following duties personally or through
Specific Duties and Responsibilities
Initiates and performs reviews of general ledger journal entries
and account analysis and review while assisting athletics personnel
with accounting adjustments, questions and concerns.
Creates monthly/regular financial reports for all sport programs
and athletic administrative accounts.
Work with the MSSU Foundation to monitor, track, and utilize
Foundation accounts for Athletics.
Initiate, review and maintain all fiscal documents including
purchase requisitions, purchase orders, accounts payable invoices,
and related work flow.
Ensure all athletic accounting transactions have proper
departmental codes and signature authorizations. Accounting
transactions include but are not limited to: procurement cards,
travel reimbursements, invoices, petty cash requests, requisitions,
and purchase orders.
Processes and assists the Bursars office with all athletic
deposits (ACH, Cash, Check, Paypal, or Credit Card).
Prepares all athletic Purchase Card transactions for the
approval of monthly statements and reconciliation of receipts.
Work with each sport program and athletic staff to initiate,
process, and reconcile all team and individual travel.
Assists in the audit preparations including audit work paper
preparation and any solutions to audit findings.
Discusses, reviews and revises athletic accounting practices
with the Treasurer and the accounting office staff while offering
suggestions and solutions and serve as a liaison for a variety of
Assumes responsibility for special projects as assigned by the
Responsible for creation, maintenance and review of athletic
financial policies and procedures; evaluates and modifies internal
procedures and systems of the control and audit of financial
accounts in compliance with University, state and federal laws and
Makes presentations and conduct staff training seminars for
athletic staff regarding their responsible operating budget.
Assist and coordinate the preparation of all budgets on an
Prepare required financial reports as requested for the
university, conference, NCAA and/ or government.
Maintains capital asset listings for athletics department to
report to the Business Office.
Performs other related duties as required.
Education, Experience, and Licenses
- degree from an accredited four-year college or university is
Minimum of three years of work-related skill, knowledge, or
experience is required; or any combination of education and
Must have valid Driver's License and ability to meet the
university's insurance requirements for driving university
Knowledge, Skills, and Abilities
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge, skill, and/or ability
required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential
- Ability to read, analyze, and interpret common scientific and
technical journals, financial reports, and legal documents.
- Ability to respond to common inquiries or complaints from
employees, students, regulatory agencies, or members of the
- Ability to write policies and procedures manuals that conform
to prescribed style and format.
- Ability to effectively present information to top management,
coaches, and staff. Strong communication skills.
- Ability to handle money.
- Ability to apply concepts such as fractions, percentages,
ratios, and proportions to practical situations.
- Ability to define problems, collect data, establish facts, and
draw valid conclusions.
- Ability to interpret an extensive variety of technical
instructions in mathematical or diagram form and deal with several
abstract and concrete variables.
- Ability to effective communicate orally and in writing to
individuals and groups.
- Requires the ability to be accountable for inventory/property
- Requires the ability to use small office equipment, including
copy machines or multi-line telephone systems.
- Requires the ability to use computers for data entry, word
processing and/or accounting purposes.
- Proficient with Microsoft Excel and Word.
Physical Demands/Work Environment
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
essential functions. While performing the duties of this job, the
employee is regularly required to sit; use hands to finger, handle,
feel or use a computer keyboard; reach with hands and arms; and
talk or hear including the use of a telephone. The employee is
occasionally required to stand; walk; climb or balance; and stoop,
kneel, or crouch. The employee is required to occasionally work
evenings and or weekends. The employee must occasionally lift
and/or move up to 25 pounds. Specific vision abilities required by
this job include close vision, distance vision, color perception,
peripheral vision, depth perception, and ability to adjust
The noise level in the work environment is usually moderate.
NOTICE: The above job profile does not
include all essential and nonessential duties of this job. All
employees with disabilities are encouraged to contact Human
Resources to review and discuss the essential and nonessential
functions of the job. An employee with a disability can evaluate
the job in greater detail to determine if she/he can safely perform
the essential function of this job with or without reasonable