Foundation Development Services Manager

Foundation Development Services Manager

Internal Position Title: Development Services Manager

Posting Number: S02442

Department:: College Foundation

Position Type: Staff

Job Family: Specialist

Summary:
The College of Lake County Foundation, a 501c3 institutionally related foundation, cultivates gifts to support capital projects, programs, and scholarships for students enrolled at the College of Lake County. The Foundation Development Services Manager plays an integral role in the operations and financial accuracy for the College of Lake County Foundation. Responsible for providing financial leadership to ensure sound fiscal practices that enable streamlined operations in, and provide scalability to, the advancement services functions of the Foundation. Performs all accounting functions, management of investment services and annual audit activities, and provides financial advice and information to Foundation leadership and the Foundation's Board of Directors.

Why choose the College of Lake County for your next opportunity? The College of Lake County (CLC) offers a competitive salary, excellent benefits that includes Blue Cross Blue Shield of Illinois health, Delta Dental and Superior Vision insurance plans, tuition support for employees and qualified family members, three retirement plans, disability, group and supplemental life insurance, health and dependent care flexible spending account plans, a four-day work week in the summer (Fridays off!), generous vacation, sick and personal time off and 14 paid holidays each year.

CLC is a comprehensive community college located in northeastern Illinois committed to being an innovative educational institution providing life-changing paths for our students by offering exceptional learning experiences. CLC achieved a milestone in 2023 with its designation as a Leader College. This national recognition awarded by the Achieving the Dream Network is the result of improved student outcomes through the CLC's relentless commitment to transformational change and the implementation of innovative practices within the student success model over the past few years.

CLC aspires to be a place where every student succeeds, every employee thrives, so that every business achieves and every community grows. Our mission is to be innovative and value-driven in supporting student success through developing and encouraging employees of all backgrounds on their journey toward achieving personal and professional growth.

Required Qualifications:

1. Bachelor’s Degree
2. Five (5) years of experience in accounting or a related field.
3. Advanced Excel skills and proficiency in Microsoft Office
4. High standards of professionalism and confidentiality.
5. Attention to detail and ability to meet deadlines.
6. Strong problem-solving skills.
7. Basic understanding of fundraising principles and practices.
8. Demonstrated ability to work collaboratively with a variety of individuals and diverse populations.
9. Ability to positively represent the College Foundation with a variety of internal and external audiences.

Desired Qualifications:


Posting Date: 09/22/2023

Closing Date:

Expected Start Date: 11/06/2023

Special Instructions Summary: Interviews will be conducted until the position is filled.

Pay Rate: $67,000 - $70,000 (Commensurate with experience and education)

Full-Time/Part-Time: Full Time

Location Grayslake

Total Hours Per Week: 40.00+

Work Schedule:
Monday thru Friday 8:00 a.m. - 4:30 p.m. some weekends and evenings as required.

Software Testing Required: Excel, MS Word

Interview Process Requirements: None

EEO Statement:
The College of Lake County is an equal opportunity employer and has a strong commitment to diversity. In that spirit, it seeks a broad spectrum of candidates including minorities, women and people with disabilities.

Summary of Essential Functions:
Project and Process Management (85%)

1. Oversees and manages daily work activities of the Foundation’s business operation including determination of fiscal policies and procedures to cover all strategic financial management, accounting, auditing, financial, budgeting, and investment functions of the corporation. Maintains financial and operational aspects of the Council for Advancement and Support of Education (CASE) to ensure compliance with State laws and best practices.
2. Exercises independent judgment in assisting Executive Director in creating and monitoring the foundation and college budgets to ensure responsible utilization of financial resources.
3. Manages investment portfolio of the Foundation. Formulates, proposes for committee/Board approval, and implements investment policies including the establishment of risk parameters. Responsible for oversight of reconciliation between investment custodian and the board’s financial oversight committee. Manages process of subscription and redemption of investments and the proper allocation of investment earnings/losses and fees. Participates in the process for selection of investment and banking custodians.
4. Conducts annual spend analysis in accordance with Foundation policy and makes recommendation for endowment spending.
5. Prepares data for, and participates in, industry surveys related to investment performance and benchmarks performance against appropriate peer group.
6. Manages cash and all assets. Performs cash flow analysis, revenue forecasting, and liquidity assessment.
7. Proficient in all aspects of fund accounting and all pertinent GAAP, including Sarbanes-Oxley, FASB, and UPMIFA compliance as well as CASE fundraising and campaign reporting standards in accordance with the CASE Reporting Standards and Management Guidelines for gift recording. Ensures legal and regulatory compliance for all accounting and financial reporting functions.
8. Manages accounts payables, payment processing, collections and fraud prevention functions. Sends pledge reminders and conducts collections as needed.
9. Reconciles all bank statements monthly.
10. Develops and maintains accounting records for all funds, including contributions, expenditures, interest earnings (if eligible), fees (if appropriate), and transfers as needed. Prepares and validates financial data required for annual donor reports.
11. Prepares the month end closing journal entries and makes adjustment journal entries as necessary. Reviews and posts all journal entries to the general ledger. Reviews and reconciles general ledger accounts to the subsidiary ledgers.
12. Prepares monthly financial statements and reports on the Foundation’s fundraising efforts and financial/operational health. Assists in preparation of, and analysis related to, fundraising event and activity revenue and ROI.
13. Oversees the processing and acknowledging of gifts, pledges, pledge payments, matching gifts, tribute gifts (in honor/memorial), online gifts, stock gifts, gift-in kind, and other contributions to the Foundation. Monitors the timeliness and efficiency of gift processing, assuring all corresponding links to the database are updated and maintained as gifts are processed.
14. Coordinates and supports the successful completion of an unmodified audit annually. Prepares and reviews all Federal reporting requirements, including the IRS 990 and ILAG990, and submits reports and extensions as appropriate by the deadline. Responsible for leading the process to retain, and work with external accounting services provider in the completion of these activities.
15. Organizes and utilizes the Financial Edge database for financial record management, including creation and maintenance of GL chart-of-accounts, new projects/funds to track restricted contributions, postings, accounts payable, budgeting, investment allocations, encumbrances, and receivables for the foundation. [NOTE: The Foundation is transitioning to Financial Edge during FY24 - this position will work with the executive director and consultants to make this transition as smooth as possible.]
    
    

Personnel Management (10%)

1. Serves as staff partner to, and facilitates the work of, the Foundation Board’s Finance committee including recommendation of financial and investment policies. Collaborate with Sr. Manager of Community Giving to support the Foundation’s Programs committee. Attends Foundation Board meetings, Finance Committee meetings, and others as requested.
2. Manage the Foundation’s relationship with the office of Financial Aid to insure the timely distribution of scholarship funds and payment of invoices. Coordinate with The College of Lake County’s Business and Finance office the Foundation Finance Committee for spending and payment.
3. Collaborates with the Foundation’s Raisers Edge database administrator and the college’s business and accounting offices to perform needed functions.

Other Duties (5%)

1. Leads selection of and oversees vendor relationship with credit card merchant and makes recommendation.
2. Perform other job-related duties as assigned.

To apply, visit https://jobs.clcillinois.edu/postings/24720



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