Gift Processing Associate
The Gift Processing Associate performs a wide range of complex
accounting functions involved in gift processing and the
maintenance of financial records. In addition to processing
donations, the Associate will also update constituent biographical
information during batch gift processing and as needed.
- Prepares and reviews accounting transactions and maintains
financial and accounting records; processes gifts to the University
(money, securities, pledges, and in-kind materials) including low
and high dollar gift revenue conducts accurate data entry of
complex gift transactions:
- Researches gifts, enter donations, and proofs entries.
- Deposits checks using an electronic check deposit system and
reconciles check deposits with database entry.
- Processes donor credit/debit cards, bank/wire deposits, stock
transfers, in-kind and online gifts.
- Processes tribute and memorial gifts received through online
and offline channels.
- Securely imports and exports data related to revenue
- Works with outside vendors to ensure all files received from
processing centers or programs are accurate and resolves any issues
- Manages, records, routes, and stores gift documentation as
- Ensures that gift processing and donor information is handled
- Establishes new gift accounts aligned to financial records and
- Processes revenue associated with gifts and ensures that gift
coding and check deposit follow Pacific gift accounting and IRS
standards; determines designation and account number for each gift
to the University; records and tracks solicitation codes as
- Ensures that the coding of gifts is compatible with the
acknowledgment process, and monitors gifts for any special
acknowledgment handling. Assists with sustaining gift coding setup
- Works with financial reporting to reconcile fundraising totals
and finance deposits.
- Answers complex questions related to gift processing,
financial, and gift accounting systems.
- Analyzes, and prepares reports, and statements for management
- Establishes and maintains effective relations with those who
contact Advancement Services; Interact with Development staff as
necessary to facilitate proper gift entry and donor
- Processes donor biographical information via batch
- Completes regularly scheduled data validation and hygiene
routines to ensure data integrity.
- Uses strong data entry and data data proofing skills.
- Uses skills in personal computer and computer software programs
and MS Office Suite, email, and database programs.
- Performs other duties as assigned or requested.
University of the Pacific recognizes that diversity, equity, and
inclusion is foundational to the success of our valued students and
employees. We prioritize policy and decision-making that
demonstrates awareness of, and responsiveness to, the ways
socio-cultural forces related to race, gender, ability, sexuality,
socio-economic status, etc. impede or propel students, faculty, and
- Forty-eight (48) units of completed post-high school education
coursework (Two (2) years of full-time experience in the
same/similar position is equal to one (1) year of completed
post-high school education coursework).
- Two (2) years of work experience.
- Solid working knowledge of accounts payable, accounts &
notes receivable, accounting procedures and auditing, financial
analysis, and reporting.
- Relevant work experience in a fast-paced data processing
- Background in gift processing or non-profit accounting
procedures and IRS regulations.
- Experience working with a donor database or integrated
enterprise business platform, preferably Banner.
- Ability to follow detailed procedures for processing
constituent and financial data with a high level of accuracy.
- Well-organized and attentive to detail in a timely manner for
- Ability to quickly and accurately process donations through
- Ability to upload gift documentation via a document management
- Awareness of laws and regulations related to philanthropic gift
- Positive attitude, proven ability to work successfully with
diverse populations, and demonstrated commitment to promote and
enhance diversity and inclusion.
- Ability to be flexible in working independently as well as
collaboratively with others to achieve defined goals.
- Ability to problem-solve.
- Ability to anticipate problems and suggest necessary action to
eliminate or mitigate potential negative effects.
- Resourcefulness in finding appropriate solutions to problems
and demonstrated initiative in presenting alternatives and
implementing solutions to ensure effective change.
- Experience and sensitivity in working with people of diverse
backgrounds and cultures.
- Demonstrated experience in advancing social justice, equity,
and inclusion in a university setting.
- Ability to engage and integrate culturally responsive practices
and knowledge in their work.
The physical demands described here are representative but not
definitive of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities
to perform essential functions.
Work performed in a typical office environment. Duties require
constant sitting and repetitive motion while using a computer
keyboard and phone. Frequent walking, standing, and simple
grasping. Occasional climbing stairs, walking across campus,
stooping and reaching. Constant communication using both spoken and
written means. May be required to lift up to 25 lbs.
Work Environment/Work Week/Travel:
Work is frequently performed in a standard office environment with
the use of a computer and phone. Work performed during standard
business hours. Must be prepared to occasionally work non-business
hours and/or weekends.
$23.00 - $26.00 per hour. We consider factors
such as, but not limited to, scope and responsibilities of the
position, candidate’s qualifications, internal equity, as well as
market and organizational considerations when extending an
Background Check Statement:
All applicants who receive a conditional offer of employment are
required to execute a release and authorization for a background
To apply, visit https://pacific.peopleadmin.com/postings/26816
University of the Pacific is an affirmative action and equal
opportunity employer dedicated to workforce diversity. In
compliance with applicable law and its own policy, Pacific is
committed to recruiting and retaining a diverse faculty and staff
and does not discriminate in its hiring of faculty and staff, or in
the provision of its employment benefits to its faculty and staff
on the basis of race, color, religion, national origin, ancestry,
age, genetic information, sex/gender, marital status, military and
veteran status, sexual orientation, medical condition, pregnancy,
gender identity, gender expression, or mental or physical