Graduate Program Coordinator, Academic Support Unit 4

Graduate Program Coordinator, Academic Support Unit 4

Job no: 532635

Work type: Classified Staff

Location: Eugene, OR

Categories: Academic Advising/Support, Administrative/Professional, Administrative/Office Support

Department: CAS Academic Support Unit 4
Classification: Administrative Program Assist
Appointment Type and Duration: Regular, Ongoing
Salary: $17.43 - $26.00 per hour
FTE: 1.0

Review of Applications Begins

October 4, 2023; Position open until filled

Special Instructions to Applicants

A complete application will include:
1. A current, updated resume;
2. A cover letter that demonstrates how your skills and experience meet the minimum and preferred qualifications for the position; and
3. Names and contact information for three professional references.

Department Summary

The College of Arts and Sciences (CAS) is the hub of learning, research, and academic excellence at the University of Oregon. With nearly 50 departments and programs representing the natural sciences, social sciences, and humanities, the high quality of our programs is the main reason why the University of Oregon is one of only 66 top universities in the prestigious Association of American Universities. Our faculty and advisors work directly with students to help them think analytically, question critically, and communicate clearly about how to find solutions to real-world issues in the world we live in. Our staff and managers play critical and dynamic roles in supporting and advancing the academic mission of the University and of CAS.

This position is in an Academic Service Unit (ASU), which houses staff and managers who provide administrative, strategic, and operations support to multiple academic departments in CAS. ASU 4 includes the departments of Human Physiology, Linguistics and Psychology (and includes the Neuroscience and Swahili programs as well as the American English Institute).

Position Summary

The Graduate Program Coordinator supports graduate students within the assigned Academic Support Unit (ASU), and assists the Academic Programs Manager in administrative tasks and special projects, developing an in-depth knowledge and expertise to consistently coordinate and administer graduate program operations and special projects in assigned areas. This position is a primary, day-to-day point of contact for graduate students, responsible for independently communicating with individuals and groups at all levels of the university to research and interpret information.

This position oversees and coordinates the administration of the graduate programs within the assigned ASU. In assigned areas, the position will provide guidance to students and faculty related to curriculum, application requirements, academic planning and scheduling, and special programs. This position also assists the Academic Programs Manager and ASU faculty with special projects as needed. This position is responsible for communicating with current and prospective students about deadlines, rules, and requirements; managing graduate websites; graduate student recruitment efforts toward enrollment goals; maintaining graduate student records; monitoring student progress, and compiling all graduate applications.

Special projects require independent research, analysis, review, and interpretation. The position may initiate and/or propose such projects and studies, or be assigned projects from Department Heads, Directors, or Academic Programs Manager. This position has responsibility for undertaking projects from set-up through completion and has near-exclusive control of many projects. Examples of projects include special event planning (e.g., symposia, conferences, etc.) and course schedule development

This position reports directly to the Academic Programs Manager and works on the Academic team within the ASU. Decisions likely to be made in this position include implementing departmental priorities, developing procedures, appropriately interpreting and applying established policies and procedures, and recommending appropriate actions regarding confidential issues.

Minimum Requirements

• Three years of office experience which included two years at full performance level and experience generating documents; and
  
• Lead work responsibility or coordination of office procedures.
  
  Professional Competencies
  
  
• Ability to work effectively both independently and as a member of a team.
  
• Ability to manage multiple priorities, solve problems, and stay organized, with keen attention to detail.
  
• Exhibit a high level of interpersonal communication skills to handle sensitive and confidential situations with tact and diplomacy.
  
• Ability to understand and follow guidelines, policies, and procedures.
  
• Skilled in Microsoft Office, Word, Excel, PowerPoint, and Outlook; ability to learn other specialized software.
  
• Demonstrated ability and/or commitment to working with faculty, staff, and students from diverse backgrounds in support of an inclusive, welcoming environment.
  
• Ability to work effectively under the pressure of deadlines and competing demands.
  
• Adaptability in an environment of change.
  
  Preferred Qualifications
  
  
• Experience working in higher education.
  
• Experience identifying, analyzing, and tracking large volumes of data/information on an ongoing basis while correcting identified discrepancies.
  
  FLSA Exempt: No
  
  All offers of employment are contingent upon successful completion of a background inquiry.
  
  This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
  
  The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
  
  The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
  
  UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
  
  In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
  
  
  
  To apply, visit https://careers.uoregon.edu/en-us/job/532635/graduate-program-coordinator-academic-support-unit-4
  
  
  
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