The Department of Economics is seeking a customer-service
orientated, collaborative and organized Administrative Coordinator
to support day-to-day operations that enable the department to do
its best work. Reporting to the department’s Associate Director of
Administration (ADA), the Administrative Coordinator is a member of
the department’s Administrative Operations (AdminOps) team tasked
with supporting non-financial administrative functions of the
department, including building operations, physical and human
resources, communications, events and programs.
Auto req ID
403134 Coordinator I
Department Office Location
USA - MA - Cambridge
55 - Hvd Union Cler & Tech Workers
Three or more years’ administrative experience including customer
service experience. Project management experience. Experience with
Additional Qualifications and Skills
Preferred experience in academic setting. Excellent organizational
skills with ability to prioritize work in an environment with
multiple and conflicting interests. Skilled at thinking quickly on
their feet, with a keen sense of humor and calm to handle the
unexpected. Excellent interpersonal and communication skills and
contributes to providing a welcoming environment for all. Ability
to work independently with minimal supervision. Ability to handle
complex and confidential information with discretion. Competency
using a variety of computer software. Preferred advanced knowledge
of Word, spreadsheets, and/or databases; may be tested on
appropriate computer skills as required.
We regret that we will not be able to provide visa sponsorship for
All formal written offers will be made by FAS Human
GENERAL OPERATIONS COORDINATION
Serve as the first point of contact for general inquiries,
including overseeing the front office, and help ensure that the
department’s resources meet faculty, student, staff, and visitor
FACILITIES & EQUIPMENT MANAGEMENT
- Develop systems and processes to ensure that routine
administrative tasks are done as scheduled and to the highest
standard, including activities related to office supplies; copiers;
building signage; mail and packages; building and office access
- Handles general department internal and external inquiries
(e.g. walk-in visitors, phone calls, monitoring departmental email
- Maintain stocked supplies and resources for department,
including office supplies, copier paper, coffee stations and
- Organizes and implements systems and policies to manage
departmental assets (e.g. loaner equipment, furniture).
- Responsible for select routine department communication
internally and externally. This includes maintaining updated
listservs and select webpages.
- Manage vendor relationships and related departmental
agreements, including those for copiers, coffee, water and
- Assist with department event coordination as needed.
- May provide limited faculty support in times of faculty support
Assist with for the department’s physical resource needs, which
occupies nearly all Littauer Center, and serves as department's
source of information on departmental building operations and space
EXECUTIVE & PROJECT SUPPORT
- Organize and implement systems to fulfill equipment, furniture,
and space needs; and troubleshooting issues that arise in all these
areas, including building maintenance requests.
- Handles emergency situations and coordinates office moves to
accommodate required maintenance needs.
- Support Associate Director of Administration with building
projects, including coordination between department, Office of
Physical Resources and vendors.
- Coordinate Littauer Center building access and manage office
- Manage office space needs for visitors to department.
- Recommend updates to space and facilities operations and
identify areas of concerns.
- Serves as point of contact for data room access, as
Provides wide range of high-level administrative support to
department leadership, primarily the Executive Director (ED), and
secondarily, Associate Director of Administration (ADA) and Vice
Chair, handling confidential information.
- Manages the daily and long-range calendar for the Executive
Director and ADA, including scheduling meetings, coordinating
meeting logistics, preparing agendas, and documenting/driving
follow-up activities and deliverables.
- Drafts and edits email, meeting notes, memoranda, routine
personnel letters, and other general correspondence.
- Develops electronic systems and workflows for scheduling, task
management, and other administrative tasks.
- Assist with special projects as needed.
Faculty of Arts and Sciences
We are an equal opportunity employer and all qualified applicants
will receive consideration for employment without regard to race,
color, religion, sex, national origin, disability status, protected
veteran status, gender identity, sexual orientation, pregnancy and
pregnancy-related conditions, or any other characteristic protected
Commitment to Equity, Diversity, Inclusion, and
Harvard University views equity, diversity, inclusion, and
belonging as the pathway to achieving inclusive excellence and
fostering a campus culture where everyone can thrive. We strive to
create a community that draws upon the widest possible pool of
talent to unify excellence and diversity while fully embracing
individuals from varied backgrounds, cultures, races, identities,
life experiences, perspectives, beliefs, and values.
We invite you to visit Harvard’s
Total Rewards website
to learn more about our outstanding
benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per
year (3 weeks for support staff and 4 weeks for
administrative/professional staff), 12 accrued sick days per year,
12.5 holidays plus a Winter Recess in December/January, 3 personal
days per year (prorated based on date of hire), and up to 12 weeks
of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and
vision benefits, disability and life insurance programs, along with
voluntary benefits. Most coverage begins as of your start
- Work/Life and Wellness: Child and elder/adult care
resources including on campus childcare centers, Employee
Assistance Program, and wellness programs related to stress
management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with
contributions from 5% to 15% of eligible compensation, based on age
and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program
including $40 per class at the Harvard Extension School and reduced
tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90%
reimbursement up to $5,250 per calendar year for eligible courses
taken at other accredited institutions.
- Professional Development: Programs and classes at little
or no cost, including through the Harvard Center for Workplace
Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options
handled through the Parking Office, including discounted parking,
half-priced public transportation passes and pre-tax transit
passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access
to Harvard athletic and fitness facilities, libraries, campus
events, credit union, and more, as well as discounts to various
types of services (legal, financial, etc.) and cultural and leisure
activities throughout metro-Boston.