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Administrative Assistant for the Health Center

Whitman College
Washington, United States
Salary Not specified
Posted Date
Sep 22, 2023

Administrative Assistant for the Health Center
Whitman College



Located in the historic community of Walla Walla, Whitman's vibrant and beautiful tree-lined campus is home to an intellectually diverse, dynamic, welcoming and supportive community of some 500 staff and faculty serving approximately 1,500 students from the local region and across the globe. With exceptional students, accomplished faculty and staff, and a fiercely loyal and growing number of engaged alumni, Whitman College continues to build on its national reputation for academic excellence as one of the top liberal arts colleges in the country.

Whitman College is cultivating a community built on inclusion and belonging. We recognize the value of those who can offer historically underrepresented perspectives and encourage applications from those whose background, knowledge, and insights from lived experience can add to the college's working and learning environment. Whitman College is an Equal Employment Opportunity employer (EEO) .


Under the general direction of the Director of the Health Center, this role fulfills administrative functions and supports the Health Center, performing duties necessary for the efficient operation of the Clinic. This is a full-time staff position working 10 months out of each year with summers off.


Successful applicants can expect to start between $19 and $20.60 per hour.

  • Support the daily operation of the Welty Student Health Center and regularly consult with the director on all matters involving the office.
  • Answer the telephone, schedule students, take and route phone messages, and answer questions pertaining to the Health Center.
  • Organize and maintain office files, records and supplies and obtain and send all medical records as requested.
  • Scan all medical records to student files.
  • Clerical duties; including data collection, referrals to outside clinics and correspondence.
  • Order all Health Center supplies.
  • With help from the Director of the Student Health Center and the Communications department, maintain the Health Center website.
  • Serve as a resource to students regarding insurance plans.
  • Act as a liaison between the Counseling Center and Health Center for all medication management appointments.
  • Process all vendor payments and Health Center expenses.
  • Reconcile the JP Morgan credit card statement monthly.
  • Prepare correspondence, reports, and budget information for the director. 15.
  • Using the college's advocate system, provide excused absences and communicate with the Dean of Students when necessary.


Individuals must be able to explain and/or demonstrate that they possess the knowledge, skills and abilities to safely perform the essential functions of the job, with or without reasonable accommodation.
  • General office skills including spelling, proofreading, and composition of correspondence.
  • Effective communication, both orally and written.
  • The ability to work well with all college constituencies.
  • Willingness to work as part of a team to help reach the goals of the Welty Student Health Center.
  • The ability to work under pressure and to meet deadlines in a fast-paced environment.
  • The ability to work with a diverse student population, and to contribute to the College's core values of diversity, equity and inclusion.
  • The capability to work independently.
  • Strong organizational skills and attention to detail.
  • The ability to maintain confidentiality.

  • Associate's degree OR the equivalent in experience.
  • General computer knowledge and skills, and a willingness to learn new software programs.


Medical/Dental/Vision Insurances.

Basic life, accidental death and dismemberment and long term disability insurances with the capability to elect additional voluntary coverage.

403(b) Defined Contribution Retirement Plan with a 10% matching contribution after eligibility requirements are met.

Paid Time Off: vacation and sick accrual based on hours worked.

Tuition Remission - Dependent Children

Employee tuition waiver for one Whitman course per semester.

Employee Assistance Program

Learn more about benefits eligibility here.


Contact Human Resources regarding requests for disability accommodation in the employment application process.


Application review will begin immediately and continue until the position is filled.


October 2023

For full application instructions and position description, visit


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