Manager for Academic Affairs Budget, Finance and Contracts

Wheaton is a leading private, coeducational, liberal arts college of 1800 students located in Norton, MA and within easy commuting distance of Boston and Providence.

Posting Details

Posting Number:

0600803

Position Title:

Manager for Academic Affairs Budget, Finance and Contracts

FLSA:

Exempt

Job Type:

Full-Time

Staff Term:

12 Months

Staff Work Schedule (hours/dates):

Academic Year Schedule (dates):

Faculty Term:

Position Type:

Staff

Department:

Provost

Job Summary/Basic Function:

Wheaton is a leading private, coeducational, liberal arts college of 1800 students located in Norton, MA and within easy commuting distance of Boston and Providence.

The Office of the Provost provides leadership on matters of curriculum, faculty governance, and academic vision and planning. It also sustains the operations of the college under the purview of Academic Affairs. The Manager for Academic Affairs Budget, Finance and Contracts reports directly to the Provost and primarily provides management and oversight of the Academic Affairs budget, collaborates to administer the process for faculty appointments and re-appointments, and oversees the process that generates faculty payroll.

1. Budget Management: Responsible for managing the Provost’s Operational budgets, including Faculty Travel and Research Funds, Start-Up Funds, One-Time Science Equipment Funds, and Summer Research Awards. Responsible for developing faculty budget projections, reviewing departmental budget requests, and collaborating with Finance office to develop projections for various initiatives and projects.
2. Faculty Appointments: Responsible for Faculty Banner records and updates, including ; generating appointment letters and maintaining related records; partnering with HR to coordinate the background check process ( CORI / SORI ); preparing faculty RFH spreadsheets for HR and payroll; managing and updating related faculty spreadsheets; creating and tracking phased retirement agreements, faculty appointment and reappointment; maintaining related records; coordinating with department chairs to execute the appointment/reappointment process..
3. Serves on key faculty and academic committees and any assigned college workgroups (task-force teams as assigned); maintains Wheaton Faculty shared drives, and listservs.

Wheaton has been operating under a remote hybrid model in response to the ongoing COVID -19 pandemic. It is our hope to return to an in-person model for the fall of 2021. While this position may be temporarily remote, there is an expectation that the work performed will be on campus when the college determines it is safe to return to in-person operations.

Wheaton College proudly offers Equal Opportunity and is an Affirmative Action employer. We actively encourage applications from women and members of underrepresented groups. Our community values diversity in all its forms. EOE : Min/Fem/Dis/Vet

Minimum Qualifications:

Bachelor’s degree in finance or business related discipline, with a minimum of three to five years of relevant experience in an academic or business environment required.

Must have advanced experience with Microsoft Excel and advanced knowledge of databases and spreadsheets functionality and the abilty to uphold confidentiality with sensitive information. Budget management experience required.

Other required skills and abilities include:


Desired candidate is an experienced professional with proven success, capable of working independently and effectively in a fast pace environment with competing deadlines. Presents experience serving as the point person and expert source of budget and finance information, with a collaborative and flexible style; able to develop trusting long-term relationships with constituents. Displays an ability to work collaboratively and must be detail-oriented with excellent interpersonal and communication skills, tact and discretion. Must be able to work independently and as part of a team, and balance shifting priorities.

· Working knowledge of academic affairs and related operations.
· Strong organizational skills with the ability to interpret and execute complex academic policies and procedures.
· Decision making, analytical, problem solving, critical thinking, and resource management skills.
· Able to respond promptly and effectively to communications.
· Able to plan for and meet critical deadlines and adapt to new information and situations.
· Strong interpersonal, oral and written communication skills to engage with diverse people, situations and ideas.
· Competency in technical and data manipulation skills with the ability to use systems and software applications including MS Office 365, Adobe, Google Drive suite, Adobe and Banner.
· Awareness of FERPA regulations is required. Must be capable of maintaining confidential information, and performing a wide range of duties that require developing consensus and maintaining a diplomatic manner.

Preferred Qualifications:

Masters degree in business, finance or related field is desired. Equivalent combination of education and experience may be substituted to meet hiring criteria.

Physical Demands

ADA Statement:

Individuals must possess these knowledges, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

Eeo Statement

Wheaton is a private coeducational liberal arts college within easy
commuting distance of Boston and Providence. We have nearly 1,700
undergraduates from 40 U.S. States and more than 70 countries. Nearly 23%
of our undergraduates are U.S. students of color and 11% are international
citizens. Wheaton College is an equal opportunity/affirmative action
employer and does not discriminate against any individual or group on the
basis of gender, sexual orientation, gender identity or expression, age,
race, color, religion, national origin, veteran status, genetic
information, or disability. In a continuing effort to maintain and enrich
an intellectually diverse learning environment, the Department and the
College actively encourages applications from women and members of
underrepresented groups.

Posting Date:

07/01/2021

Closing Date:

Open Until Filled

Yes

Contact(s):

Office of Human Resources

Contact Phone/Extension:

508-286-8206

Contact Email:

careers@wheatoncollege.edu

Contact Fax

Special Instructions to Candidates:

To prevent the infection and spread of COVID -19, and as an integral part of our public health and safety measures, Wheaton College requires that all successful applicants hired provide proof of full vaccination for COVID -19 at the time of employment, unless an exemption from this policy is requested and approved. Applicants believing that they need an accommodation of this policy because of a disability, medical condition or sincerely-held religious belief should inform the Office of Human Resources after an offer of employment is extended.

References
Supplemental Questions

Required fields are indicated with an asterisk (*).

Optional & Required Documents
Required Documents

1. Cover Letter
2. Resume
3. List of References

Optional Documents