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Records Coordinator II

Records Coordinator II

Georgia State University

School of Public Health

GEORGIA STATE UNIVERSITY’S SCHOOL OF PUBLIC HEALTH educates practitioners and thought leaders while engaging in research and outreach that promotes health equity and addresses urgent public health challenges. Our location in Atlanta, an internationally recognized hub of public health expertise, gives students practice opportunities at organizations such as the Centers for Disease Control and Prevention, local and state government agencies, and international non-governmental organizations. Members of our growing alumni network are making a difference across Georgia and beyond, working in state and federal agencies, nonprofits, and community organizations. Our faculty and staff are conducting research that promotes health equity and seeks to solve urgent challenges related to infectious and chronic diseases, tobacco prevention and control, and trauma and mental health. With a global reach and a commitment to equity, we are dedicated to promoting better health for everyone, everywhere.

Are you ready for us? Are you seeking an opportunity with purpose and direction? If you are, we have the perfect opportunity for you! We hire great people from a wide variety of educational, career, and personal backgrounds, not just because it is the right thing to do, but because it makes us a stronger team.

The School of Public Health – Office of Human Resorces is seeking (1) a Records Coordinator II to join the already awesome team taking the School of Public Health to the next level of excellence!


· A knowledge-sharing organization that works collaboratively with diverse partners

· A flexible work environment

· Professional development opportunity and mentorship

· A rapidly growing center within an academic setting

· Commitment to diversity, equity, and inclusion


The School of Public Health (SPH) - Office of Human Resources is seeking a part-time Records Coordinator II, to support the filing and record-keeping needs of the HR area.

· Create and maintain all faculty, staff, PTI, GTAB, and adjunct faculty physical and eFiles.

· Update and maintain spreadsheets for all faculty and staff personnel information.

· Update and maintain SPH's master faculty and staff directory.

· File all new faculty position search folders and create eFiles.

· Print, sort, and file all MSS transactions.

· Serve as backup to HR Coordinator, Seniors.

· Manage the PublicHealthJobs email account and forward applications to the appropriate Search Committee Chair.

· Keep track of faculty applicant information and demographics.

· Assist with managing the SPHHR email account and responding appropriately to the emails.

· Maintain SPH organizational charts and organizational reports.

· Assist with collecting data and preparing reports related to HR/Personnel matters.

· Assist with maintaining SPH headcount and demographic data.

· Assist with special projects.

· Attend SPH and HR meetings.

· Serve as backup for posting jobs vacancies for faculty, staff, and students.

· Assist with managing the onboarding process for new faculty and staff.

· Keep inventory of, organize, and order supplies for SPHHR and other duties as assigned.

Knowledge, Skills and Abilities

· Ability to communicate effectively verbally and in writing.

· Ability to use standard office equipment

· Ability to work independently and perform assignments via oral and written instructions, and/or specific policies and procedures.

Qualifications :

High school diploma or GED and two years office or clerical experience, including some experience with a large filing system.

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