Health Pavilion Advising & Graduate Admissions Administrative Assistant

Job Description

The College of Health Sciences is seeking applications for a Health Pavilion Advising & Graduate Admissions Administrative Assistant. This is a full-time, 37.5 hours per week, non-exempt position.

The Health Pavilion Advising & Graduate Admissions Administrative Assistant is responsible for supporting the College of Health Sciences (CHS) and the College of Education and Behavioral Sciences (CEBS) with administrative functions related to admissions and advising.

Company Description

Thank you for your interest in the University of Indianapolis! The University is a private, liberal arts university located on 65 acres just minutes from downtown Indianapolis. With more than 700 faculty and staff, it is a place where you can become part of a close-knit campus community that emphasizes the importance of community partnerships in the future growth of the University.

UIndy’s mission is to prepare its graduates for effective, responsible, and articulate membership in the complex societies in which they live and serve and for excellence and leadership in their personal and professional lives. The motto of "Education for Service" provides the foundation for our work to better our communities, both near and far.

As University employees, we know the work we do is important to our students and our communities. To accomplish our mission, we welcome talented, civic-minded, and diverse individuals from all career levels to help maintain our high standards of excellence and quality. If you want to join our dynamic environment and experience hard work, creativity, and teamwork, we welcome your application!

The University of Indianapolis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, age, color, religion, national origin, disability, citizenship status, military status, marital status, sexual orientation, gender identity, or gender expression. The University of Indianapolis does not discriminate on the basis of sex in its educational programs and activities, including employment and admission as required by Title IX.

  • Medical Insurance
  • Vision Insurance
  • Dental Insurance
  • Life Insurance
  • Tuition Discount
  • Retirement Savings Plan - 403B
  • Paid Vacation and Sick Time Accruals
  • Paid Holiday time and additional University days off
  • Employee Discounts & Services
  • Free Parking
  • Onsite Health & Wellness Center
For more information about the benefits of being a staff member at UIndy, visit our Benefits site.

Responsibilities - Health Pavilion Advising & Graduate Admissions Administrative Assistant
  • Provides exceptional customer service at all levels to individuals entering the Health Pavilion Admissions and Advising Suite as well as responding to phone calls and emails for the CHS and CEBS admission counselors
  • Participates in admission meetings for assigned units
  • Maintains an inventory of printed and marketing materials
  • Collaborate with admissions staff and program leadership to coordinate open events such as, but not limited to, open houses, interview days, supporting CHS and CEBS UG admission events
  • Edit communication plan content as directed by admission counselors in coordination with academic units within the university system
  • For off-campus events, coordinate travel as requested by attendees, booth registration, expense tracking, and lead entry into the university system
  • Submit basic website updates to the university webmaster
  • Connects with College of Health and Science non-exempt staff to ensure coordinated operations, assisting College of Health and Sciences departments with event planning as needed
Qualifications - Health Pavilion Advising & Graduate Admissions Administrative Assistant
  • High school diploma or GED required
  • Experience working with Microsoft Word, Excel, PowerPoint, Google Workspace products, and database programs is required
  • Experience learning new systems and adapting to technology needs is also required

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