Assistant Director of Facilities Management

Employer
Kentucky State University
Location
Kentucky, United States
Salary
Salary Not Specified
Start date
Sep 22, 2023
  • TITLE: Assistant Director of Facilities Management

    DEPARTMENT: Facilities

    EFFECTIVE DATE: TBD

    CLASSIFICATION: Staff-12 months

    STANDARD WORK HOURS: 40

    LOCATION: On-Site-Main Campus

    EMPLOYMENT STATUS: Full-time

    EMPLOYMENT CLASSIFICATION: Exempt



    PRINCIPAL PURPOSE OF JOB: Contributes to the overall success of the Department of Facilities Management.

    ESSENTIAL JOB FUNCTIONS:
  • Advises the Director of Facilities Management and makes recommendations for maintenance, repair, improvement, and/or replacement of University facilities by assessing the condition of facilities, establishing project priorities, and developing long-range plans for upgrading or replacing mechanical, electrical, plumbing, fire protection equipment, and utility infrastructure, making structural repairs, replacing roofs, maintaining or repairing exterior building envelopes, and refurbishing building interiors.
  • Ensures that the fleet of Facilities Maintenance vehicles is operational and supports the needs of the department by supervising vehicle operations, including all scheduled and contracted maintenance.
  • Manages funds by assisting the Director of Facilities Management in the preparation of the annual operating budget for Facilities Maintenance including facility-related budgets.
  • Overseeing the hiring and training of maintenance personnel.
  • Coordinating and supervising daily operations
  • Ensuring compliance with regulations and internal policies.
  • Undertaking staffing responsibilities (hiring, training, evaluating etc.)
  • Maintains an environment of open communication with all customers, colleagues, and affiliates, both on and off campus, serves as a liaison with other departments in the resolution of day-to-day administrative, billing, and operational issues, and resolves differences constructively and tactfully while treating others with respect.
  • Checking and ensuring that facilities are clean.
  • Ensures that contracted maintenance services are properly monitored.
  • Performs miscellaneous job-related duties as assigned.
OTHER DUTIES: Perform other duties as assigned.



QUALIFICATIONS:


  • A high school diploma or the equivalent is required; a bachelor’s degree in a facilities-related engineering or technology field, facilities management, project management, business management, or a related field is preferred.
  • Minimum of five(5) years’ experience


KNOWLEDGE, SKILLS, and ABILITIES:
  • Knowledge of standard accounts payable policies, procedures, and regulations.
  • Ability to utilize an automated accounting system (Banner experience a plus.)
  • Ability to understand and interpret vendor invoices, statements, and other requests for payment.
  • Basic data entry and/or word processing skills
  • General mathematics skills.
  • Knowledge of purchase orders and related accounts payable documentation.
  • Strong communication and interpersonal skills.


SUPERVISORY RESPONSIBILITIES: This position does have supervisory responsibilities.



PHYSICAL REQUIREMENTS :
  • Activities involve sitting, standing, squatting, kneeling or walking; involves lifting heavy weight objects limited to 50 pounds;
  • May involve pushing and pulling objects within the weight limits;
  • Ability to climb ladders, steps, and be able to physically reach rooftop areas and underground facilities for inspections.
Internal Candidates are Encouraged to Apply

Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa

KENTUCKY STATE UNVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.

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