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Program Assistant - WSP

Walla Walla Community College
Washington, United States
Salary Not specified
Posted Date
Sep 21, 2023

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Position Type
Administrative, Deans
Employment Level
Employment Type
Full Time

Program Assistant - WSP

Walla Walla Community College

Salary: $3,145.00 - $4,072.00 Monthly

Job Type:

Job Number: 2023-107M

Location: Walla Walla, WA


Closing: Continuous

Join our team to help inspire all students to discover their potential and achieve their goals by providing relevant, equitable, and innovative learning opportunities and services.

Walla Walla Community College (WWCC) is seeking applicants for a full-time Program Assistant for the WWCC Correction Education program located at the Washington State Penitentiary (WSP) in Walla Walla, Washington.

This position is filled to fulfill a contract awarded to Walla Walla Community College (WWCC) by the Washington State Board for Community and Technical Colleges (WSBCTC) to operate a correctional education program at WSP in accordance with an interagency agreement with the Department of Corrections. Walla Walla Community College and its employees working in a correctional education program are expected to follow all Department of Corrections (DOC) Policies, IT and other Security requirements, follow DOC Operational Memorandums, and comply with the Superintendent's directions.

At Walla Walla Community College, we inspire all students to discover their potential and achieve their goals by providing relevant, equitable, and innovative learning opportunities and services. We have identified three core themes that describe the fundamental aspects of the College's mission by translating it into practice: Student Success, Strong Communities, and Resource Stewardship. As an organization, we value learning opportunities, a sense of community, diversity, health and humor, excellence, integrity, teamwork, innovation, personal and professional growth, and sustainability.

General Responsibilities:

This position prioritizes and performs office assistant duties for the Dean and Assistant Dean of Corrections Education. The Program Assistant will independently administer GED tests and related Pearson registrations and disseminate scores to students and teachers. This position will also perform a variety of clerical projects and assignments such as establishing record keeping, filing systems, database files, and inventories. Professionally and respectfully communicates with students, faculty, and staff of diverse cultural, ethnic, socioeconomic, and educational backgrounds. Resolves problems and responds to inquiries requiring substantive knowledge of office and departmental procedures and policies in coordination with the Assistant Dean, and Dean of Corrections Education. WWCC Washington State Penitentiary Organizational Chart (Download PDF reader)

Essential Functions:

GED Proctor
Tasks include:

  • Provides GED exam for students enrolled in Basic Skills classes.
  • Maintain inventories of materials, equipment, or products.
  • Enforce policies and rules governing inmate students attending testing.
  • Take attendance and maintain student activity log.
  • Accurately maintain testing records and fully submit records to GED Testing Program Coordinator.
  • Occasionally provide proctoring services for academic placement testing.

  • Student Records
    Tasks include:
  • Works with the computerized Department of Corrections (DOC) Offender Management Network Information (OMNI) to generate and fill seat availability for classes offered at WSP.
  • Participate in yearly CASAS Cadre trainings and work with faculty CASAS Cadre to disseminate new information and maintain CASAS certifications.
  • Enter and maintain student information in WABERS. Assist with quarterly checklist and updating student WABERS records.
  • Prepares, inputs, and distributes weekly student/offender attendance.
  • Requests, tracks and updates student records pertaining to assigned program area.
  • Creates and maintains active and inactive student files.

  • Faculty Support
    Tasks include:
  • Provide instructional support on a daily basis.
  • Provides information to staff and offenders to resolve inquiries related to the Education Department's standards and procedures.

  • General Office Duties/Inventory
    Tasks include:
  • Inventory control of textbooks, calculators, and other supplies.
  • Transport supplies, books, and documents throughout facility on an as needed basis.

  • Competencies

  • Effective verbal, written, and electronic communication skills with students, faculty, and staff that respects diverse cultural, ethnic, socioeconomic, and educational backgrounds, and follows expected guidelines.
  • Excellent computer skills: including experience with Microsoft Office products and Microsoft Outlook. Able to use databases and integrated software.
  • Work well with others in a professional manner, including positive interpersonal communication
  • Effective organizational and time-management skills. Assess needs, identify objectives, collect and record relevant information for scheduling. Prioritize actions that must occur, establish communication with affected parties. Ability to read, understand and interpret policies and procedures; effective oral and written communication skills.

  • Required Qualifications:

  • High school graduation or equivalent, and two years of clerical experience. Any combination of education/experience may substitute at the discretion of the college.

  • Desirable Qualifications:
  • AA degree
  • Bilingual - English/Spanish
  • Corrections work experience

  • Conditions/Terms of Employment
    This classified position is in a bargaining unit for which WPEA Higher Ed is the exclusive representative.

    This position is located inside the Washington State Penitentiary, an adult male prison. Interacts daily with students (incarcerated individuals), instructors, counselors, DOC, and WWCC staff. Successful candidate must have the ability to travel between on-site testing sessions with or without accommodations, approx. 2-3 miles per day. Washington State Penitentiary is fully ADA compliant. Professional communication skills are necessary for all duties and interactions at the North Campus and College. Communication skills that promote a positive work environment enable this worker to create and maintain strong working relationships needed to work between departments.

    This contract position work schedule will typically be Monday - Friday from 7:30 am to 4:00 pm. Incumbent may be expected to occasionally adjust the work schedule to meet business needs. Duties require the use of standard office furniture and equipment (e.g. desk, filing cabinet, computer, printer, telephone, copy machine, etc.) Use and wear WSP provided radio. Some travel may be required, and is typically local or regional, to attend training.

    The college has an excellent benefit program including medical, dental, life and long-term disability insurance; paid sick leave; paid vacation leave; and retirement plan. All full-time employees will automatically have 3% of taxable income deferred into the State of Washington Deferred Compensation Program (DCP) unless declined at time of hire. WWCC requires all employees to participate in direct deposit for payment of salary. The college is tobacco free.

    Persons hired must be able to provide acceptable documentation of lawful authorization to work in the United States within three (3) days of employment, and successfully complete a probationary period. WWCC participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. All Walla Walla Community College staff members employed at one of the Correction Education facilities must be cleared by an FBI background check before being hired into such positions and successfully complete a 3-week corrections training program. Information from the background check may not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

    Required Application Materials
    This position is posted as open until filled. For priority consideration applications should be received by 11:59 p.m. on Sunday, September 24, 2023. To qualify for consideration, applicants must meet required qualifications and submit a complete application packet that includes the following:

  • Online NEOGOV application
  • Cover letter
  • In the cover letter, please describe how you meet the qualifications and competencies for the position.
  • Resume
  • List of names, addresses, and telephone numbers of three professional references.
  • Answer to one (1) supplemental question
  • Unofficial transcripts for application purposes; official transcripts are required prior to an official start date.

  • Please ensure you have attached all required application materials as you will not be able to attach any documents after you have submitted your application. If you have difficulty logging into your account, attaching documents, submitting your application, etc., please call NEOGOV Applicant Support at 1-855-524-5627 or email them directly at

    WWCC reserves the right to not fill this position, reject all applicants, reopen the position, or make a direct appointment. Applications received during this recruitment may be used to fill future vacancies at the College's discretion.

    Walla Walla Community College is committed to provide equal opportunity and nondiscrimination for all educational and employment applicants as well as for its students and employed staff, without regard to race, color, creed, national origin, sex, sexual orientation, including gender expression/identity, marital status, age (over 40), the presence of any sensory, mental, or physical disability, the use of trained guide dog or service animal by a person with a disability, or status as a Vietnam and/or disabled veteran, National Guard member or reservist in accordance with the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Federal Rehabilitation of 1973, the Americans with Disabilities Act of 1990, and any other applicable Federal and Washington State laws against discrimination. To qualify for veteran's preference, you must attach a copy of your DD214 or NGB 22. The Human Resources Office is accessible to persons with disabilities. If you need accommodation in the application/ employment process, please call (509) 527-4323 - TDD (509) 527-4412.

    To apply, please visit


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