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Executive Assistant to Vice President of Research

Syracuse University
New York, United States
Salary Not Specified
Posted Date
Sep 8, 2023
Posting Details

Posting Details

Job #

Department Code

Office of the Vice President for Research

Job Title
Executive Assistant to Vice President of Research

Syracuse, NY

Pay Range
$57,000 - $80,000

Pay Determination

Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.

Staff Level

FLSA Status


Standard University business hours

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type

Syracuse, NY

Unionized Position Code
Not Applicable

Job Description

The Executive Assistant to the Vice President for Research ( VPR ) provides executive-level administrative support and represents the Vice President for Research using highly developed professionalism and exercising independent judgement. This position interacts with all levels of the University community as well as external academic, government, research, and business organizations. The position will independently prioritize and handle various tasks and responsibilities, including sensitive and confidential issues, using highly developed independent judgement, written and oral communication skills, computer skills, and the ability to multi-task.

  • A Bachelor’s degree required.
  • Minimum of five (5) years of experience is required.
  • Experience working in higher education is preferred.
Job Specific Qualifications
  • Excellent organizational skills with the ability to prioritize, multi-task and collaborate effectively as well as the ability to work independently are required.
  • Strong attention to detail and excellent verbal and written communication skills as well as expertise in Microsoft Office programs and the ability to quickly learn new computer applications are necessary.
  • Extensive organizational understanding and knowledge of University policies and procedures are preferred.
  • Provide executive-level and comprehensive administrative support and assistance to the VPR and serve as the initial point of contact and liaison with all levels of the University community as well as external contacts.
  • Proactively manage the VPR¿s schedule to accommodate the needs of the VPR as well as those requesting meetings with the VPR .
  • Compose and edit correspondence for the VPR ; organize and maintain all electronic and paper files.
  • Prepare agendas and materials for meetings.
  • Prepare reports/communications for relevant meetings and follow-up actions.
  • Evaluate and resolve issues and problems, which are sometimes sensitive and confidential, independently where applicable; formulate and execute solutions, consulting with the VPR when necessary.
  • Coordinate, manage and arrange travel for the VPR .
  • Prioritize tasks and projects to ensure deadlines are met.
  • Respond to inquiries and requests and provide advice and assistance, in consultation with the VPR, to ensure exemplary customer service is provide to the University community.
  • Maintain an organized system of tracking and monitoring progress on projects and requests to ensure deadlines are met.
  • Assist the VPR with special projects
  • Other duties as assigned.
Physical Requirements




Application Instructions

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEO Statement

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

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