Office Professional III
Office Professional III
211210-Department of Occupational Risk and Safety Sciences
Special Instructions to Applicants:
Monday – Friday
8:00am – 5:00pm
Open Until Filled
1. Provide administrative support to include: plan, document, and
monitor budgets. Provide financial guidance to the department chair
and Faculty regarding the status of accounts and approval of
expenses. Prepare weekly, monthly, quarterly, and annual budget
reports and reconciliation as requested. Administer Office budget
policies and procedures. Invoice customers and deposit revenue into
2. Serve as Office Manager, to include: coordination of digital
office calendar and deadlines, purchasing, inventory, and equipment
maintenance. Hire, train, and supervise student employees, if
necessary. Determine the best practices for the office.
3. Function as a customer relations specialist, to include:
providing information about the department, advising students of
enrollment and admission procedures, promoting programs to
prospective students, and respond to non-routine written and verbal
inquires. Ensure connectivity to all technical based services for
all users by performing routine computer corrections, as directed;
remain knowledgeable of changes in technology and be familiar with
program capabilities. Be able to assist students.
4. Provide administrative support to the Department Chair and
Faculty to include: scheduling appointments, meeting rooms, and
extracurricular use of classrooms, creating and distributing
correspondence, making travel arrangements, and monitoring and
assisting with special projects. Serve as the resource referral
person in the Chair’s absence. Assist in coordinating on and
off-campus events to include in-service, luncheons, receptions,
Education & Formal Training
Education/Experience substitution (specify), Associate's degree
(Specify field(s) of study below)
Other Education & Formal Training
-Education may be substituted for experience or if experience may
be substituted for education. Note that equivalencies are based on
the following: AA = 2 years experience; BA/BS = 4 years experience;
MA/MS = 6 years experience.
Licenses, Certificates, Registrations, & State/Federal
Requirements of Position:
- Two (2) years administrative support experience required.
- One (1) year accounting or budgeting related skills required.
Two (2) years preferred.
- General understanding and background regarding UCM is
Criminal History check, Driver's license
Other Licenses, Certificates, Registrations, & State/Federal
Special Skills, Abilities, and Knowledge:
Attention to detail, Budget-related skills, Communication skills,
including oral, written, and/or nonverbal, Knowledge of a
University environment preferred, Human Relations/Interpersonal
skills, Leadership skills: organization/meeting
facilitation/project leadership, Supervisory skills, including
motivation, delegation of duties, evaluation, etc, Management
and/or administration skills, Ability to manage multiple concurrent
projects and meet deadlines, Maintain confidentiality
Other Special Skills, Abilities, and Knowledge
-Mental skills, including concentration, memory, complex decision
making, analytical thinking, and/or conceptual thinking.
-Ability to work independently with minimal supervision.
-Ability to work with frequent interruptions.
Specify sensory abilities:
Physical & Environmental Factors:
Other Physical & Environmental Factors
Special Working Conditions:
Other Special Working Conditions
Ability to Keyboard
No keyboarding test required.
Other Special Qualifications
Required fields are indicated with an asterisk (*).
Required Documents Optional Documents
- * Do you understand that the university requires a background
check for this position and that any job offer made to the selected
candidate is contingent upon the results of this check?
- Cover Letter