Academic Coordinator

Posting Details

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Position Information

Working Title
Academic Coordinator

Department
College of Health and Human Services

Compensation Title

Position Number
30022476

Position Status
Regular

Work Schedule

37.5 Hour Work Week 8:15 am – 4:30 pm M-F

Hours per Week
37.5

Months per Year
12

Commitment to Inclusive Excellence

Northern Kentucky University embraces inclusiveness, equity, and global awareness in all dimensions of our work and seek excellence through diversity among our students, administrators, faculty, and staff. Application by members of diverse groups is encouraged.

We are an Equal Opportunity/Equal Access/Affirmative Action institution.

Purpose of Position

This position provides administrative support for the College of Health and Human Services ( CHHS ) and is primary administrative support to the Occupational Therapy Program.

It will provide administrative support for Dean, Associate Dean and Assistant Dean, This position will also provide primary administrative support for the Occupational Therapy program as required by the OT accrediting body.

The dramatic growth in the College of Health & Human Services, especially in the accelerated online programs, is driving the need to scale the college infrastructure to meet and sustain the academic demands accompanying this growth. This position is a vital component to making the College of Health & Human Services operate efficiently and effectively.

Primary Responsibilities

• Provide administrative support to College of Health & Human Services for new -hire process, faculty credentialing, and personnel documentation/processes, including professional communication with new employees
  
  
• Provide primary administrative support to the Occupation Therapy (OT) program – (25% of total work effort/responsibility)
  
  
• Facilitate/support college academic coordinators in processing pay & other personnel action requests (PARs)
  
  
• Support CHHS business office with maintaining faculty data
  
  
• Oversight of confidential college, department, student, and faculty files
  
  
• Support college business office and school staff in processing employee separations and related paperwork/electronic inputs generated by school academic coordinators
  
  
• Run labor distribution reports for college check/balances on part-time faculty compensation
  
  
• Manage time keeping and needed approvals from Associate Dean
  
  
• Administrative support of financial management, bill pay, and reporting functions for the CHHS Office of the Dean
  
  
• Support and assist CHHS staff with purchasing supplies and reconciling procurement credit cards (ProCards)
  
  
• Backup resource/support for CHHS Academic Coordinators for bill payment, purchase requisitions, budget transfers, revenue transfers, vendor setup, revenue collection & bursar deposits, account reconciliation, and other related financial administration duties
  
  
• Time administration for CHHS
  
  
• Proficient or willingness to train on university systems including SAP and other college systems
  
  
• Oversight (including annual reconciliations, tagging, and upgrade/replacement processes) of CHHS equipment/furniture/computer inventory

Qualifications

• Bachelor’s degree plus two years of related experience required.

• General business and computer skills, with proficiency in MS Office Suite (especially Excel).
  
  
• SAP experience is helpful, but not mandatory.

• Excellent time management, interpersonal and communication skills, as well as the ability to adapt to change quickly.
  
  
• Skilled with data and a keen attention to detail; high degree of accuracy .

• Ability to collaborate with the college business office.

Please attach a list of your reference names and their contact information in the applicant documents section of the application.

Any candidate who is offered this position will be required to go through a pre-employment criminal background check as mandated by state law.

Minimum Education
Bachelor's Degree

Preferred Education
Bachelor's Degree

Minimum Experience
2 years

Salary
$19.04/hr minimum

Pay Grade
S68

Posting Detail Information

Requisition Number
2023S1918

Job Open Date
09/20/2023

Job Close Date

Open Until Filled
No

Quick Link
https://jobs.nku.edu/postings/13338

Is this an internal only posting?

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * What is your highest level of education?
   • Bachelor's degree
   • Master's degree or higher
2. * Briefly describe your interest in this role and how your experience/qualifications set you up for success in accomplishing its duties and responsibilities.
   
   (Open Ended Question)
   
   
3. * Do you have experience working with SAP within an educational insitution?
   • yes
   • no

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter/Letter of Application
3. References

Optional Documents