Coordinator of School Psychology Programs & Continuing Education

Coordinator of School Psychology Programs & Continuing Education


At PCOM, we espouse to grow a culturally competent workforce to advance healthcare that touches the lives of underserved communities. Diversity and inclusion is the core component of our institutional identity and a key pillar of PCOM’s strategic vision. Philadelphia College of Osteopathic Medicine affirms that diversity and inclusion are crucial to the intellectual vitality of the campus community. It is through freedom of exchange over different ideas and viewpoints in supportive environments that our graduates develop the critical thinking and citizenship skills that will benefit them throughout their lives.

Since 1899, PCOM has trained highly competent, caring physicians, health practitioners, and behavioral scientists who practice a “whole person” approach to care - treating people, not just symptoms. As the field of medicine has changed, we've changed with it - adapting our program offerings to better meet the needs of healthcare providers and the communities they serve. At the main campus in Philadelphia, Pennsylvania (PCOM), the branch campus in Suwanee, Georgia (PCOM Georgia), and our newest location in Moultrie, Georgia (PCOM South Georgia), PCOM students learn to approach problem-solving in a more professional, more team-oriented manner, which prepares them to work successfully in integrated healthcare settings with other health professionals. At Philadelphia College of Osteopathic Medicine you will be part of a caring, professional, and committed community focused on making the PCOM experience the best possible for our students.

We are currently seeking to fill our Coordinator of School Psychology Programs & Continuing Education position at the Philadelphia campus with a highly qualified and passionate individual.

Position Summary:

The Academic Program Coordinator serves as a vital liaison between the Chair and Program Directors of School Psychology Programs and various stakeholders within the college administration. This role encompasses responsibility, in collaboration with the Dean, Director of Continuing Education, and Continuing Education Committee, for the development and coordination of all Psychology continuing education activities.

Essential Duties and Responsibilities:

Primary Responsibilities - School Psychology Programs

• Program Administration: Collaborate with the Department Chair to oversee the general administration of School Psychology MS, Ed.S., Psy.D., Ph.D., and certificate programs.
• Accreditation Support: Assist the Chair and Program Directors in the preparation and submission of accreditation and designation applications for NASP, APA, and BCBA. Develop and maintain program databases to streamline the application process.
• Course Coordination: Coordinate the scheduling of School Psychology programs, including faculty assignments, payroll processing, course sequencing, classroom assignments, and syllabus maintenance.
• Testing Materials: Manage inventory of School Psychology testing materials, including ordering, storage, lending, and maintenance. Ensure materials are ready for distribution during Assessment Series terms.
• Registrar Support: Assist the Registrar's Office in obtaining course grades, updating incomplete grades, and processing change of grade requests. Provide necessary documentation for BCBA certificate completion.
• Student Progress Tracking: Collaborate with Program Directors to maintain databases tracking students' progress through the programs, including foundation coursework, waivers, and audits.
• Orientation: Assist in the development and coordination of new student orientation programs for Psychology programs. Communicate orientation schedules to incoming School Psychology students.
• Documentation and Website: Maintain records and assist in updating program-related documentation and website content. Collaborate with Marketing and IT for updates.
• Blackboard Administration: Serve as Blackboard Administrator for School Psychology programs, ensuring course materials are posted and providing support for students and adjunct instructors.
• Dissertation Process: Track dissertation progress, implement Docusign process, and ensure final copies meet formatting requirements.

Primary Responsibilities - Continuing Education

• Event Coordination: Organize departmental events offering continuing education credits. This includes promotional material development, speaker coordination, registration, attendance verification, certificate distribution, and program evaluation compilation.
• Supervisor Appreciation Day: Support annual event planning and speaker suggestions.
• Diversity Conference: Assist in theme development and speaker selection.
• Rovinsky Family Lectureship: Develop program schedules, coordinate logistics for live events, and maintain digital mailing lists for event promotion.
• CE Approval: Apply for continuing education approval with licensing boards and ensure compliance with their requirements.
• Documentation and Reporting: Maintain CE documentation, monitor deadlines, and assist in annual reports to accreditation bodies.

Additional Responsibilities:

• Marketing and Outreach: Collaborate with Marketing and Alumni Affairs for program promotion.
• Recruitment: Set up recruitment materials and assist with inquiries related to lectures.
• General Support: Undertake tasks as delegated by the Dean, Department Chair, Program Directors, or Director of Administrative Operations.

*Additional Duties as assigned

Position Requirements:

• Education: Bachelor’s degree required, Master’s degree preferred.
• Experience: Minimum two years of administrative experience, preferably in higher education.
• Certifications/Licenses: No board certification or eligibility required.
• Skills: Strong communication, organizational, computer, and problem-solving skills. Ability to work independently, manage multiple tasks, and maintain professionalism.

Salary Range: $55,000 - $60,000

PCOM is an equal opportunity employer and all qualified applicants will receive consideration. We adhere to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.