Our Administrative Coordinator plays an
important role inorganizing, managing, and keeping our office
running. This individual is responsible organizational tasks like
scheduling appointments, assisting other staff and faculty members,
and drafting correspondences or messages in order to coordinate
with members of the university and the academic community at large.
In addition, the Academic Coordinator is involved in a broad range
of administrative duties including supporting instruction, and
program/curriculum development. We are looking for a team player
who enjoys working with students and faculty and enjoys the world
Written communication and verbal communication:
Some examples include:
Communication: Handle sensitive personnel and student issues with
discretion and excellent judgement; facilitate timely response to
student, faculty and staff inquiries, requests for the chair;use
professional, empathetic, and strategic communication skills to
represent the department manage confidential information with
extreme discretion and careandOther duties as assigned.
Organization. Some of the tasks include:
Events/Meetings: Plan, organize and support departmental events.
Participation in some college-wide events and meetings; prepare
agendas, minutes and supporting documents for Department Chair.
Attend department meetings and other staff related meetings as
Planning/Reporting: Collaborate with the chair and faculty,
attending faculty meetings and providing follow-up reporting.
Facilitating communications to faculty, staff, student and alumni
audiences; prepare reports for the chair upon request. Knowledge
utilizing effective desktop publishing programs
Reviews: Support department chair in goal setting, review,
recognition, professional development for all faculty.
Calendar: Help to organize busy and complicated calendar of
appointments for chair. Plan meetings for department and help with
departmental events using the university wide calendar with
Technology: Digital Records/Pages Maintenance:
Support management of departments webpage and department documents,
records, minutes, correspondence in digital archive. Knowledge in
Independence: Must demonstrate initiative especially supervising of
College degree or equivalent administrative support
Outstanding attention to detail, discretion, initiative and follow
Excellent verbal and written communication skills;
Second language other than English would be preferred;
Presentation and report creation skills;
Excellent collaboration and relationship-building skills;
Passion for working as part of a team to advance the mission of the
HGLC department and priorities of CAS;
Experience working with students and faculty or in a higher
education environment preferred;
Experience supporting academic faculty and students preferred.