Administrative Coordinator

Our Administrative Coordinator plays an important role inorganizing, managing, and keeping our office running. This individual is responsible organizational tasks like scheduling appointments, assisting other staff and faculty members, and drafting correspondences or messages in order to coordinate with members of the university and the academic community at large. In addition, the Academic Coordinator is involved in a broad range of administrative duties including supporting instruction, and program/curriculum development. We are looking for a team player who enjoys working with students and faculty and enjoys the world of academia.

Primary Responsibilities:

Written communication and verbal communication:

Some examples include:

Communication: Handle sensitive personnel and student issues with discretion and excellent judgement; facilitate timely response to student, faculty and staff inquiries, requests for the chair;use professional, empathetic, and strategic communication skills to represent the department manage confidential information with extreme discretion and careandOther duties as assigned.

Organization. Some of the tasks include:

Events/Meetings: Plan, organize and support departmental events. Participation in some college-wide events and meetings; prepare agendas, minutes and supporting documents for Department Chair. Attend department meetings and other staff related meetings as needed.

Planning/Reporting: Collaborate with the chair and faculty, attending faculty meetings and providing follow-up reporting. Facilitating communications to faculty, staff, student and alumni audiences; prepare reports for the chair upon request. Knowledge utilizing effective desktop publishing programs

Reviews: Support department chair in goal setting, review, recognition, professional development for all faculty.

Time management.

Calendar: Help to organize busy and complicated calendar of appointments for chair. Plan meetings for department and help with departmental events using the university wide calendar with exceptional follow-through.

Technology: Digital Records/Pages Maintenance:

Support management of departments webpage and department documents, records, minutes, correspondence in digital archive. Knowledge in using CANVAS.

Independence: Must demonstrate initiative especially supervising of work-study students

Qualifications/Skills needed:

College degree or equivalent administrative support experience;

Outstanding attention to detail, discretion, initiative and follow through;

Excellent verbal and written communication skills;

Second language other than English would be preferred;

Presentation and report creation skills;

Excellent collaboration and relationship-building skills;

Passion for working as part of a team to advance the mission of the HGLC department and priorities of CAS;

Experience working with students and faculty or in a higher education environment preferred;

Experience supporting academic faculty and students preferred.

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