Amherst has taken a leadership role among highly selective liberal
arts colleges and universities in successfully diversifying the
racial, socio-economic, and geographic profile of its student body.
The College is similarly committed to enriching its educational
experience and its culture through the diversity of its faculty,
administration and staff.
Amherst College invites applications for the Advancement Assistant
position. The Advancement Assistant is a full-time, year-round
position, starting at $21.35 per hour - commensurate with
experience. Given Amherst's distinction as one of the most diverse
liberal arts colleges in the country, the successful candidate will
demonstrate the ways in which they bring value to and will work
towards supporting a broadly diverse community.
Reporting to the Executive Assistant to the Chief Advancement
Officer, the Advancement Assistant supports the work of the Chief
Advancement Officer, the Associate Chief Advancement Officer, and
the Senior Manager of Principal Gift Strategy. This role provides
critical administrative support in service of Advancement's mission
of engaging alumni and families, and securing fundraising support.
The person in this role serves as a primary point of contact,
together with the Advancement Executive Assistant, for internal and
external constituencies on all matters pertaining to the Office of
Advancement. They also serve as a liaison to the President's Office
and Senior Staff helping to organize and coordinate CAO activities
and advancement efforts.
This position supports Advancement's highest level goals and
activities including but not limited to:
- meeting an ambitious fundraising target of over $300M in the
next two years ($200M for the Student Center & Dining Commons,
and $100M for other priorities)
- preparing robust materials in support of the President and
Chief Advancement Officer's active calendar of meetings and events
with prospective donors
- supporting the President's priority of reconnecting alumni who
are not engaged with the College and re-energizing the donor
community after the close of the Promise campaign.
This position works to support the Chief Advancement Officer in the
management of the portfolio of 163 prospects, over half of which
are rated $2.5 million and higher. The total gift capacity value of
the CAO's portfolio is over $1.3 billion. In addition, this
position supports high visibility and high impact projects
including: strategic principal donor events, supports critical
boards and members including; Trustee Nominating Committee,
Trusteeship Committee, Committee on Institutional Advancement,
Executive Committee of Society of the Alumni and the honorary
The person in this role is expected to work as part of a
collaborative and inclusive team including taking appropriate
actions to support a diverse workforce and participating in the
College's efforts to create a respectful, inclusive, and welcoming
work environment. In addition, all advancement staff members are
required to support and staff key events such as Reunion,
Homecoming, and Family Weekend. These events may require occasional
evening and weekend hours.
Summary of Responsibilities:
ADVANCEMENT & PRINCIPAL GIVING SUPPORT
- Work closely with the Chief Advancement Officer to support the
cultivation, solicitation and stewardship of high-level Principal
Giving donors and prospects including:
- Track and document principal giving activity including visit
reports, meeting and event briefings, gift proposals and
- Provide administrative support for principal gifts including
scheduling appointments/meetings, processing expenses, maintaining
file systems, shipping packages and donor gifts, maintaining donor
- Proactively update prospect information or confirm information
via online research and use of data search tools.
- Prepare meeting materials including board reports, powerpoint
presentations, itineraries, agendas, minutes, and donor
- Assists with the President and CAO's travel and event calendars
and helps coordinate and plan on- and off-campus events. Guests
often include the College President and senior staff as well as
high capacity alumni and trustees. Tasks may include event
logistics, generating guest lists, creating and distributing
invitations and tracking RSVPs.
- Support the work of Board of Trustees Committees assigned to
the CAO including the Committee on Institutional Advancement (CIA)
and the Student Center & Dining Commons fundraising
- Manage data projects including but not limited to; Linkedin
searches, maintaining accurate contact information based on mail
returns, constituent feedback, and alumni directory
- Update job descriptions, onboarding plans, and org
- Support the development and updating of department-wide policy
and practices to ensure critical functions for a team of
- Schedule and track critical departmental training including DEI
workshops, inclusive hiring participation, and more.
- Coordinate Advancement new hire orientation (65+ staff
members), tracking completion of annual performance review
processes and goal setting.
- Serve as a first point of contact for the Advancement office.
Engage internal and external constituents via phone, email, and in
person and assess/undertake appropriate next steps. This may also
include some reception duties/coverage.
- Assist the CAO and ACAO in oversight functions by reviewing,
monitoring, and approving forms and reviewing correspondence and
documents prepared by other offices for the division head's
- Determine appropriate course of action, referral, or response
including trip reports and any follow-up from travel and one-on-one
meetings between the VP and donors and volunteers.
- Supports the Trustee Nominating Committee process.
- Creates an inclusive and inviting environment for a diverse set
of colleagues and visitors.
- High School Diploma or equivalent.
- 1-3 years related experience.
- Sensitivity to issues of confidentiality.
- Attention to detail.
- Strong organizational, time management, interpersonal, and
written and verbal communication skills.
- Ability to take initiative, work independently and
- Proficient in Microsoft Office, Google Suite, and ability to
learn new software.
- Commitment to or experience working with diverse
- Associate's degree.
- 3-5 years office experience working in a higher education
setting with a diverse group.
Amherst College offers many opportunities for professional growth
and development, continued learning, and career advancement.
Amherst College is pleased to provide a comprehensive, highly
competitive benefits package that meets the needs of staff and
faculty and their families. Benefits are an important part of our
overall compensation, so it is critical that you review all of the
options to ensure it meets your total compensation requirements.
Click here for Benefits
Interested candidates are asked to submit a resume and cover letter
online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs
Please be sure to upload all requested documents prior to
clicking Submit. Applications cannot be revised once submitted.
(Current employees and students should apply by clicking on the
Career icon from their Workday home screen)
applications will begin immediately and will continue until the
position is filled.
find information about job group and level (JGL) follow this
To apply, visit https://amherst.wd5.myworkdayjobs.com/en-US/Amherst_Jobs/job/Amherst-Campus/Advancement-Assistant_JR4070