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Coordinator of Reunion and On-Campus Programs

Employer
Amherst College
Location
Massachusetts, United States
Salary
Salary Not specified
Start date
Sep 20, 2023


Coordinator of Reunion and On-Campus Programs

Amherst Campus
Full Time
JR4066

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

Job Description:

Amherst College invites applications for the Coordinator of Reunion and On-Campus Programs position. The Coordinator of Reunion and On-Campus Programs is a full-time, year-round position, starting at $21.93 per hour. Given Amherst's distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the ways in which they bring value to and will work towards supporting a broadly diverse community.

The Coordinator of Reunion and On-Campus Programs coordinates event logistics and implementation for a wide variety of programs, including Amherst College Reunion, Homecoming, and other campus-based events. In this role, the Coordinator provides critical and essential administrative support for two of the College's largest Advancement events, which are key touchpoints in promoting alumni engagement and philanthropy. This role plays a critical and direct role in managing critical administrative support for over 2500 attendees including registration, housing/facilities logistics, and follow-through with over 150 event employees. The Coordinator also provides program and communications support to staff working with alumni classes and volunteers and maintains budget records for alumni programs. The person in this role is expected to work as part of a collaborative and inclusive team including taking appropriate actions to support a diverse workforce and participating in the College's efforts to create a respectful, inclusive and welcoming work environment. In addition, all Advancement staff members are required to support and staff key events such as Reunion, Homecoming and Family Weekend. These events may require occasional evening and weekend hours.

Summary of Responsibilities:

Event Planning
  • Coordinate Reunion, Homecoming and other event registration processes including processing payments and preparing deposits
  • Oversee event materials including event schedules, promotional materials, planning handbooks and over 250 class and college-based email campaigns.
  • Maintain and update web and data functions (in partnership with colleagues), troubleshoot applications and reports, evaluate processes.
  • Assign Reunion housing across campus for 1500 alumni and guests.
  • Direct management of four student coordinators assisting with housing assignments leading up to and through Reunion.
  • Oversee the hiring and management of over 150 student employees for both Reunion and Homecoming.
  • Manage Reunion and Homecoming onsite reception center.
  • Coordinate with on-campus partners, including a diverse array of staff and student leaders.
  • Coordinate supplies and signage; complete contracts with vendors, billing and post-event wrap up.


Class and Volunteer Management
  • Provide critical and direct support to the Director and Associate Director of Reunion and On-Campus Programs for a portfolio of alumni classes including the 25th Reunion.
  • Prepare email and print materials, maintain class and event webpages, contacts and records.
  • Draft and send regular volunteer communications including attendance updates and financial reports.
  • Respond to volunteer questions and requests.


Administrative Duties
  • Maintain records, timelines and work instruction for programs.
  • Maintain budget and spending records for programs.
  • Complete coding, data entry and custom reporting.
  • All employees are expected to participate in the College's efforts to create a respectful, inclusive and welcoming work environment.
  • Serve as a first point of contact for the Advancement office. Engage internal and external constituents via phone, email, and in person and assess/undertake appropriate next steps. This may include occasional reception duties/coverage.


Qualifications:

Required
  • High school diploma or equivalent
  • 2-4 years of related experience
  • Attention to detail
  • Excellent written and verbal communication and interpersonal skills
  • Exceptional customer service, organizational and time management skills
  • Ability to take initiative, work independently and collaboratively
  • Occasional weekend and evening hours required to staff events
  • Proficient in Microsoft Office and ability to learn and utilize new software programs
  • Experience working with diverse communities


Preferred
  • Associates degree
  • Experience in higher education, particularly with students or volunteers
  • More than 4 years of related experience


Amherst College offers many opportunities for professional growth and development, continued learning, and career advancement.

Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Benefits are an important part of our overall compensation, so it is critical that you review all of the options to ensure it meets your total compensation requirements. Click here for Benefits Information.

Interested candidates are asked to submit a resume and cover letter online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs. Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Career icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled.

To find information about job group and level (JGL) follow this link.


To apply, visit https://amherst.wd5.myworkdayjobs.com/en-US/Amherst_Jobs/job/Amherst-Campus/Coordinator-of-Reunion-and-On-Campus-Programs_JR4066


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