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Business Specialist

University of the Pacific
California, United States
Salary Not specified
Posted Date
Sep 20, 2023

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Business Specialist

Primary Purpose:
Under general supervision of the Executive Director of Business and Operations, the Business Specialist position is responsible for providing business, operational, and administrative support to the School of Health Sciences (SHS).

Essential Functions:
  1. Provide budget and operations support for multiple areas and programs in the School of Health Sciences.
  2. Prepare, maintain and track multiple budgetary records, verifying information, reconciling to Banner and resolving issues.
  3. Prepare and analyze regular budget reporting for Executive Director of Business and Operations, Department Chairs, and other School leadership.
  4. Assist Executive Director of Business and Operations with budget analysis and projections.
  5. Prepare budget transfers, journal entries and check requests in compliance with University policies and procedures.
  6. Support the procurement for the School of Health Sciences including processing requisitions, and credit card purchases.
  7. Reconcile Procard activity and statements.
  8. Process and review forms and service agreements for independent contractors and guest speakers engaging in business with the University.
  9. Serve as one of the points of entry for SHS contracts in the Cobblestone system.
  10. Support the hiring of part-time faculty in the School of Health Sciences.
  11. With minimal direction from the Executive Director of Business and Operations, troubleshoot and resolve budget inquiries from faculty and staff and respond to questions related to units or University’s accounting or budgetary policies and practices.
  12. Assist in the development and coordination of policies and procedures related to School or university business practices as needed.
  13. Follow all University Policies and best practices for financial transactions.
  14. Perform other duties as assigned.

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty and staff.

Minimum Qualifications:
  • Associate’s Degree (Two (2) years of full time experience in the same/similar position is equal to one (1) year of completed post high school education coursework).
  • One (1) year of logistical, administrative, or related work experience.

Preferred Qualifications:
  • Bachelor’s Degree.
  • Technical skills to manage electronic records, ability to learn various university systems, and engage in extensive use of MS Office.
  • Experience with Banner Finance.
  • Budget management experience.
  • Experience with Pacific’s systems, processes, and policies.
  • Strong written and oral communication skills.
  • Ability to be organized and to manage complex processes and procedures.
  • Ability to maintain confidentiality.
  • Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion.
  • Experience and sensitivity in working with people of diverse backgrounds and cultures.
  • Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
  • Ability to engage and integrate culturally responsive practices and knowledge in their work.

Physical Requirements:
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is primarily performed in a standard office environment with use of computer and phone. Requires extended periods of sitting, repetitive hand/wrist motion while using computer keyboard and phone. Frequent standing, walking, climbing stairs. Occasional bending, stooping, reaching, and lifting up to 25 pounds.

Work Environment/Work Week/Travel:
Work is primarily performed in a standard office environment. Work performed during standard business hours. May require travel off campus.

Valid driver’s license required. Incumbent must also be able to meet the University’s fleet rules and be eligible to drive for University business. The University and its insurance carrier reserves the right to exclude applicants based on their driving record.

Hiring Range: $20.35 - $26.96 per hour. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate’s qualifications, internal equity, as well as market and organizational considerations when extending an offer.

Background Check Statement:
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

To apply, visit

University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.


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