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Assistant Director - Grants

Employer
Johns Hopkins University
Location
Maryland, United States
Salary
Salary Not Specified
Posted Date
Sep 19, 2023

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Position Type
Administrative, Academic Affairs, Research Administration, Business & Administrative Affairs, Grants & Contracts
Employment Type
Full Time
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Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as one university.

We are seeking anAssistant Director - Grantswho will support the Associate Vice Provost and Associate Directors in the training, direction, and management of a team of grants and/or contracts associates and will have signature authority for certain documents. The Assistant Director will independently review, negotiate, and sign applications and awards for assigned departments and foundation awards and ensure adherence to university policies. Provide advice and counsel to faculty and staff. Negotiate favorable grant and contract terms and conditions with domestic and foreign sponsors. Draft replacement language where needed. Submit proposals and assist with problems. Serve as liaison to funding agencies for problem resolution, and other post-award matters. Understand Responsible Conduct of Research and identify and address non-compliance issues. Serve on University or School committees and participate in long-range special projects. Reduce new and revised regulatory language to practice through writing policies and procedures and boilerplate language.The Assistant Director may supervise three to five staff members.

Serving in a leadership capacity, the Assistant Director shall continuously look for opportunities to support the faculty to better manage their sponsored projects. Responsibilities include (1) acting as office liaison to ensure effective performance and integration of the office with regard to the University's award compliance, information technology, central technology transfer, and post-award budget offices; (2) monitoring team workload and aiding in triage and daily work check; (3) providing problem resolution with respect to grant and contract proposals and awards; (4) serving as a resource for sponsored projects questions and database access and review; and (5) serving in the capacity of the Associate Vice Provost for Research Administration as required.


Specific Duties & Responsibilities

  • Management and oversight of continuous quality improvements in accordance with regulatory and accreditation standards for JHURA, including data collection, quality analysis, performance metrics tracking, and development and dissemination of quality control measures and standard operating procedures.
  • Help ensure that effective ongoing training programs are in place for all key positions and processes supporting research administration across the University.
  • Communicate with faculty and staff to provide instruction, assistance, and advice on grant application preparation and administration and to request corrections and resolve discrepancies.
  • Negotiate favorable grant and contract terms and conditions with domestic and foreign sponsors. Draft replacement language where needed. Serve as liaison to funding agencies for problem resolution, and other post-award matters. Know and understand sponsor and University policies.
  • Remain informed and up-to-date concerning events, regulations, and changes that affect sponsored projects. Interpret guidelines and apply them to specific applications, awards, and issues.
  • Assist faculty and staff with access and use of grant-related electronic submission sites and databases such as COEUS, Grants.gov, E-commons.
  • Conduct specialized training courses for departments as needed.
  • Assist the Associate Director of Grants and Workflow in the training, direction, and management of the Grants and Workflow Team including assisting with daily questions, workload assignments, and training, consistently communicating with departments and other central offices to elevate customer service and working with other Assistant Directors to improve processes and overall office performance.


Minimum Qualifications
  • Bachelor's Degree required.
  • Five years of experience in research administration with some specialized experience in grant administration.
  • Contracts and grants administration, working knowledge of the Uniform Guidance and the Federal Acquisition Regulations, and understanding of compliance issues related to sponsored research.
  • Requires a detail-oriented person who is well-organized and able to handle multiple projects simultaneously while operating under deadlines.
  • Must possess excellent verbal and written communication skills.
  • Must be able to handle ambiguity and exercise judgment.
  • Must be able to work independently and as part of a team.
  • Work experience should demonstrate the ability to conceptualize how to find solutions reach consensus and complete complex tasks efficiently.
  • Ability to operate a computer and familiar with Microsoft Office, online web-based systems, printers, scanners, and copiers.
  • Additional related experience may substitute for the required education. Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
  • JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college coursework may be applied towards the total minimum education/experience required for the respective job.


Preferred Qualifications
  • Advanced Degree in related discipline required. Experience with SAP, Coeus, Power BI, and Lean Six Sigma is a plus.

Classified Title: Sr. Contracts Associate
Job Posting Title (Working Title): Assistant Director - Grants
Role/Level/Range: ATP/04/PF
Starting Salary Range: Min $84,700 - Max $148,300 Annually ($105,000 budgeted;Commensurate with experience)
Employee group: Full Time
Schedule: 8:30 am - 5:00 pm, M-F
Exempt Status: Exempt
Location: Remote
Department name: Research Administration Ofc of
Personnel area: University Administration

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.


The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, theJHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visitaccessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm
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