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Manager of Facilities Space and Asset Information Systems

Montclair State University
New Jersey, United States
Salary Not Specified
Posted Date
Sep 20, 2023

  • Upload Resume or Curriculum Vitae for automatic population of information to the application.
  • The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.
  • Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate.
  • In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.
Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years . You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application.

Job Description


Reporting to the Executive Director of Facilities Information Technology, the Manager of Facilities Space and Asset Information Systems is responsible for the development, implementation and maintenance of the design, management, modeling, and geographic reference information systems that support all physical facilities infrastructure and equipment owned by the University. This position supports long-range reporting, the active management of equipment and systems, and building and planning data elements within the Division. The Manager additionally acts as a liaison with other University departments, consultants, and outside agencies regarding computerized building and space records, including, but not limited to documents, drawings, maps, digital and analog data, and related databases. The Manager oversees Integrated Workplace Management Systems (IWMS), Computer-Aided Facilities Management (CAFM) and mapping business operations, applies related services across the Division, and executes strategic projects.

  • Support, maintain, and develop University IWMS, CAFM, CAD, BIM, and GIS systems and databases, which include but is not limited to all University real estate, equipment and asset management, system maps and related engineering and utility documents and information systems. Expand IWMS and CAFM’s value proposition, develop and lead a strategic direction.

  • Coordinate regular space inventories throughout the University, which verify and update current conditions and usage in the database; maintain accountability for the integrity, accuracy, and consistency of the inventory data.

  • Support, maintain and develop all related web-based systems and information, including campus mechanical (water, sewer, steam, condensate and electrical) systems and support the troubleshooting, maintenance, operation, and upgrade of such systems.

  • Develop, maintain, and distribute coherent University standards and guidelines for CAD drawings and GIS mapping; maintain correspondence with consultants and Capital Planning and Project Management (CPPM) project managers to ensure that externally-prepared drawings comply with University standards; integrate new information into existing CAD, CAFM, IWMS, and GIS systems.

  • Analyze technology needs and trends and recommend efficiencies in the cost effectiveness, service delivery, restoration, and upgrade of systems.

  • Create and maintain a variety of physical and digital campus maps.

  • Perform field mapping, by use of contractors or in-house personnel, to verify all campus utilities. Produce and maintain an accurate mapping database of utility distribution systems including manholes and isolation points.

  • Coordinate all mark-out requests.

  • Provide reports related to building mechanical data or systems as needed by Facilities Maintenance and Engineering (FM&E), the Provost’s office, and the Registrar’s office.

  • Oversee or conduct on-campus surveys such as exterior lighting locations, and produce related drawings and maps.

  • Organize existing files, prints, manuals, etc. of campus facilities and maintain the currency of all building system maintenance and campus infrastructure records.

  • Collaborate and coordinate with division directors and supervisors to obtain and review construction, renovation, and repair project technical files related to mechanical and architectural systems maintenance. Collaborate on special and assigned projects with other University and University Facilities managers.

  • Manage projects and coordinate work activities between service groups. Ensure timely completion of deliverables and adherence to project schedules; track milestones and timelines, modifying workflow as necessary. Track personnel and financial resource allocations and adjust when necessary to meet customer expectations.

  • Maintain project service records. Report detailed project schedules and archive the related information.

  • Develop and recommend goals, objectives, policies, and standard operating procedures for work operations and systems management. Translate goals into work plans and recommend strategic operation improvements to the Executive Director.

  • Serve as fiscal agent and work with the Executive Director to develop annual budgets for projects and technology management. Manage relevant projects and budgets, including the procurement of outside professional services, scheduling, and financial management. Ensure a good-faith effort in meeting State and University set-aside goals.

  • Recruit and supervise temporary, student, and contract employees and perform personnel actions, including hiring and training. Manage all aspects of employee performance, including scheduling and timekeeping.

  • Serve on committees and attend professional training and development courses, seminars and conferences as directed.

  • Ensure University compliance with all federal, state and local laws and regulations. Comprehend, interpret, and apply established University, industry, and government regulations, policies, procedures, and guidelines.

  • Ensure that subordinate employees meet and maintain all applicable regulatory training and/or certification requirements by providing access to, or developing and implementing safety training.

  • Maintain all records documenting work completed under the annual permit and ensure timely reporting to sub-code officials.

  • Investigate customer service inquiries related to the operability of technology systems and manage swift corrective action where necessary.

  • Perform other duties as assigned.

  • Management retains the right to add or change job duties at any time.


  • Bachelor’s degree from an accredited college or university in Architecture, Engineering, or in a related field.

  • Minimum of five years of experience in facilities planning, resulting in a sound knowledge of architectural graphic conventions or equivalency.

  • Advanced comprehension of relevant hardware, software, networks, systems and relational database environment.

  • Excellent customer and organizational skills.

  • Ability to conduct and direct effective meetings with diplomacy and tact; ability to prepare and present oral and written reports, findings, and recommendations.

  • Ability to work independently, and to provide coaching to junior team members.

  • Professional experience at an institution of higher education in facilities design and management with responsibility for planning, design, construction, reporting and budgeting or in assisting with facilities development and implementation.

  • Demonstrated proficiency with Autodesk, IWMS, ESRI, and Archibus systems, Excel, databases, and reporting software.


Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.


Facilities Information Technology

Position Type


Contact Information:

For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email talent .

EEO/AA Statement

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.

Additional information can be found on the website at

Title IX and 34 C.F.R. 106 Policy

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit:

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