IMPORTANT APPLICATION INSTRUCTIONS:
- Upload Resume or Curriculum Vitae for automatic
population of information to the application.
- The contact information, work experience, and education listed
on your Resume/CV will be parsed and input into your Montclair
- Review information and double-check all fields
containing information that the system parsed – the software is
intelligent, but you need to verify that the data is accurate.
- In the “My Experience” section, you will find a
Resume/CV upload option where you can submit your cover letter and
all other supporting documents.
If you have an expansive CV, we recommend that you
apply manually and only include the positions you have held in the
last ten (10) years . You will then be able to attach your
Resume/CV, as well as all other supporting documentation in the "My
Experience" section of your application.
Reporting to the Executive Director of Facilities Information
Technology, the Manager of Facilities Space and Asset Information
Systems is responsible for the development, implementation and
maintenance of the design, management, modeling, and geographic
reference information systems that support all physical facilities
infrastructure and equipment owned by the University. This position
supports long-range reporting, the active management of equipment
and systems, and building and planning data elements within the
Division. The Manager additionally acts as a liaison with other
University departments, consultants, and outside agencies regarding
computerized building and space records, including, but not limited
to documents, drawings, maps, digital and analog data, and related
databases. The Manager oversees Integrated Workplace Management
Systems (IWMS), Computer-Aided Facilities Management (CAFM) and
mapping business operations, applies related services across the
Division, and executes strategic projects.
PRINCIPAL DUTIES AND RESPONSIBILITIES :
- Support, maintain, and develop University IWMS, CAFM, CAD, BIM,
and GIS systems and databases, which include but is not limited to
all University real estate, equipment and asset management, system
maps and related engineering and utility documents and information
systems. Expand IWMS and CAFM’s value proposition, develop and lead
a strategic direction.
- Coordinate regular space inventories throughout the University,
which verify and update current conditions and usage in the
database; maintain accountability for the integrity, accuracy, and
consistency of the inventory data.
- Support, maintain and develop all related web-based systems and
information, including campus mechanical (water, sewer, steam,
condensate and electrical) systems and support the troubleshooting,
maintenance, operation, and upgrade of such systems.
- Develop, maintain, and distribute coherent University standards
and guidelines for CAD drawings and GIS mapping; maintain
correspondence with consultants and Capital Planning and Project
Management (CPPM) project managers to ensure that
externally-prepared drawings comply with University standards;
integrate new information into existing CAD, CAFM, IWMS, and GIS
- Analyze technology needs and trends and recommend efficiencies
in the cost effectiveness, service delivery, restoration, and
upgrade of systems.
- Create and maintain a variety of physical and digital campus
- Perform field mapping, by use of contractors or in-house
personnel, to verify all campus utilities. Produce and maintain an
accurate mapping database of utility distribution systems including
manholes and isolation points.
- Coordinate all mark-out requests.
- Provide reports related to building mechanical data or systems
as needed by Facilities Maintenance and Engineering (FM&E), the
Provost’s office, and the Registrar’s office.
- Oversee or conduct on-campus surveys such as exterior lighting
locations, and produce related drawings and maps.
- Organize existing files, prints, manuals, etc. of campus
facilities and maintain the currency of all building system
maintenance and campus infrastructure records.
- Collaborate and coordinate with division directors and
supervisors to obtain and review construction, renovation, and
repair project technical files related to mechanical and
architectural systems maintenance. Collaborate on special and
assigned projects with other University and University Facilities
- Manage projects and coordinate work activities between service
groups. Ensure timely completion of deliverables and adherence to
project schedules; track milestones and timelines, modifying
workflow as necessary. Track personnel and financial resource
allocations and adjust when necessary to meet customer
- Maintain project service records. Report detailed project
schedules and archive the related information.
- Develop and recommend goals, objectives, policies, and standard
operating procedures for work operations and systems management.
Translate goals into work plans and recommend strategic operation
improvements to the Executive Director.
- Serve as fiscal agent and work with the Executive Director to
develop annual budgets for projects and technology management.
Manage relevant projects and budgets, including the procurement of
outside professional services, scheduling, and financial
management. Ensure a good-faith effort in meeting State and
University set-aside goals.
- Recruit and supervise temporary, student, and contract
employees and perform personnel actions, including hiring and
training. Manage all aspects of employee performance, including
scheduling and timekeeping.
- Serve on committees and attend professional training and
development courses, seminars and conferences as directed.
- Ensure University compliance with all federal, state and local
laws and regulations. Comprehend, interpret, and apply established
University, industry, and government regulations, policies,
procedures, and guidelines.
- Ensure that subordinate employees meet and maintain all
applicable regulatory training and/or certification requirements by
providing access to, or developing and implementing safety
- Maintain all records documenting work completed under the
annual permit and ensure timely reporting to sub-code
- Investigate customer service inquiries related to the
operability of technology systems and manage swift corrective
action where necessary.
- Perform other duties as assigned.
- Management retains the right to add or change job duties at any
- Bachelor’s degree from an accredited college or university in
Architecture, Engineering, or in a related field.
- Minimum of five years of experience in facilities planning,
resulting in a sound knowledge of architectural graphic conventions
- Advanced comprehension of relevant hardware, software,
networks, systems and relational database environment.
- Excellent customer and organizational skills.
- Ability to conduct and direct effective meetings with diplomacy
and tact; ability to prepare and present oral and written reports,
findings, and recommendations.
- Ability to work independently, and to provide coaching to
junior team members.
PROCEDURE FOR CANDIDACY
- Professional experience at an institution of higher education
in facilities design and management with responsibility for
planning, design, construction, reporting and budgeting or in
assisting with facilities development and implementation.
- Demonstrated proficiency with Autodesk, IWMS, ESRI, and
Archibus systems, Excel, databases, and reporting software.
Applicants should include a resume and cover letter describing how
their background, skills and education match the needs of the
University. When applying, please take a moment to carefully read
and follow the steps in the application instructions.
Facilities Information Technology
For questions or concerns, please contact Human Resources' Workday
Recruiting Support at 973-655-5000 (Option 2)
, or email
Montclair State University is an Equal Opportunity/Affirmative
Action institution with a strong commitment to diversity.
Additional information can be found on the website at
Title IX and 34 C.F.R. 106 Policy
Montclair State is required by Title IX and 34 C.F.R. 106 not to
discriminate on the basis of sex or gender, and does not
discriminate on the basis of sex or gender in the operation of
education programs and activities. The requirement to not
discriminate on the basis of sex or gender in the operation of
education programs and activities extends to admission and
employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/