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Acquisitions Associate - Libraries

Position Overview

Butler University Libraries seeks an Acquisitions Associate, a full-time staff position reporting to the Head of Resource and Systems Strategies. The position is responsible for ordering and receiving books in multiple formats, music scores, recordings, and DVDs for Library collections.

  • Receives and processes orders and invoices for continuations and standing orders in a variety of formats
  • Processes invoices for all library materials (print/electronic) in the library management system and with the university business office
  • Works to ensure the university business office processes payments in a timely and correct fashion
  • Works with vendor contacts regarding orders, accounts, and invoices.
  • Communicates status updates and issues on acquisitions work to library staff and faculty
  • Assists resource sharing and collection management staff with issues around item access
Required Qualifications
  • Associate Degree or higher
  • Experience with acquisitions or invoice processes
  • Strong communication and interpersonal skills
  • Ability to identify and solve problems specifically related to information acquisition
  • Keep track of multiple deadlines; follow-up on work
  • Commitment to customer service as demonstrated by behind the scenes work
  • Facility and accuracy in handling detailed transactions
  • Proficiency in library management systems: Metadata records, budget structure, library collectionsProficiency in Windows and Microsoft Office tools
Review of Applications will begin on October 9th

BU Benefits and Perks

Please check out Butler’s Total Rewards website to learn more about our benefit offerings, which include:
  • Paid Time Off and Holidays :
    • 18 days of paid time off (vacation and PTO days)
    • 8 Paid Holidays
    • Paid Winter Break between Christmas Eve and New Year’s Day
    • Paid Parental Leave (after 1 year of full-time employment)
  • Health :
    • Comprehensive medical, dental, and vision plans including disability and life insurance programs
  • Retirement :
    • 10% employer contribution after 1 year of full-time employment
  • Tuition Assistance :
    • Remission of tuition for classes taken at Butler for employees, spouses, and dependent children.
      • Eligibility after 9 months of full-time employment
      • Employees & spouses- undergraduate/graduate degrees
      • Dependents (under age 26)- undergraduate degree
      • Covers tuition only
    • Tuition Exchange Program for Dependents
  • Butler Facilities Access, Discounts and Perks :
    • Access to Butler’s on-site fitness facility and libraries for full-time staff and faculty
    • LinkedIn Learning Courses
    • Free premium subscription to the Calm App
    • Free subscription to the WSJ and NYT
    • Discount at the College Bookstore
    • Discount on select Athletic and Arts/Events Center Performances
About Butler

Butler University is a private, nationally recognized comprehensive university encompassing six colleges: Arts, Business, Communication, Education, Liberal Arts & Sciences, and Pharmacy & Health Sciences. Approximately 4,500 undergraduate and 1,000 graduate and doctoral students are enrolled at Butler, representing 46 states and 24 countries.

Join us at the crossroads of tradition & transformation. A career at Butler University means so much more than a job. Join the dedicated, innovative, and supportive community of faculty and staff that is moving Butler Beyond.

Butler University is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive and equitable environment for all employees. We welcome applications from all individuals, regardless of age, gender, gender identity, sex, race, religion, color, disability, protected veteran status, sexual orientation, national origin, or any other legally protected category.

Advertised: September 19, 2023
Applications close:

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