Confidential Administrative Assistant III

Posting Details

Position Information

Job Posting Title
Confidential Administrative Assistant III

Location
Los Rios Community College District (American River College)

Department Location
President's Office

Posting Number
C02784P

Position Type
Classified (Regular)

Temporary Position Category
N/A

The Institution

About
Founded in 1955, American River College ( ARC ) is one of the largest institutions of higher education in the Sacramento region, serving about 30,000 diverse students each fall and spring at its main campus and centers.

Our Strengths
The College has an outstanding record for academic quality and is among the top community colleges in the state for transferring students to the University of California and California State University systems. The College offers education and support for students to strengthen basic skills, earn associate degrees and certificates, transfer to other colleges and universities, and achieve a career as well as other academic and personal goals. ARC also has a strong reputation for its wide array of career programs in areas such as Healthcare, Hospitality, Human Services, Business and Computer Science, Public Safety, Applied Arts, Advanced Transportation and Manufacturing, and Apprenticeship.

Our Vision
Our vision is to transform the future of all students and our community through inclusive, equitable education. The College seeks individuals who share our mission of placing students first by providing an academically rich, inclusive environment that inspires critical thinking, learning and achievement, and responsible participation in the community.

Our Commitment to Social Justice and Equity
American River College strives to uphold the dignity and humanity of every student and employee. We are committed to equity and social justice through equity-minded education, transformative leadership, and community engagement. We believe this commitment is essential to achieving our mission and enhancing our community. The College seeks candidates who are committed to culturally inclusive practices and serving the ARC student population. Faculty and staff are encouraged to engage in the ongoing development of their professional skills. The College thus supports employee engagement in a broad range of trainings, workshops, and activities such as the Equity Action Institute, the New Faculty Academy, and the Classified Leadership Academy. Also, faculty and staff regularly participate in trainings offered through the College’s Center for Teaching and Learning and its Instructional Technology Center.

Position Summary

Incumbents perform complex and varied administrative support duties under direction. Extensive knowledge of district and college policies, procedures, and regulations is necessary. Office activities normally require district-wide coordination. Tact, poise, judgment are routine requirements in contacts with both district and non-district persons, offices, and organizations. Incumbents are involved with grievance procedures and assist in preparation of employer collective bargaining material. Incumbents are required to exercise independent judgment by choosing among alternatives in solving problems; there may be lead responsibility for support, temporary and student employees. For a detailed job description for this Confidential posting click here .

Salary
$5,539.16 per month. LRCCD Salary Schedules

Additional Salary Information
No additional salary information to note

Additional Information

American River College is committed to employees:

• Actively demonstrating a commitment to equity and inclusion.
• Engaging in self-reflection and continuous improvement regarding individuals and their cultural competence.
• Exercising responsibility and accountability for actions.
• Viewing students, ALL students, as equally capable and worthy of our care, time and energy.
• Demonstrating appreciation and respect for others’ perspectives and lived experiences.

Benefits

Los Rios Community College District offers competitive salaries and a very comprehensive employee benefits package to include medical insurance, CalPERS retirement, and opportunities for additional insurance and financial investments.

Full-time, twelve-month employees receive 18 days of annual paid holidays, 21 days’ vacation yearly, and 8 hours of sick leave per month. Los Rios also offers extensive professional development opportunities with the district and financial support and/or paid time off to complete external academic studies. You are eligible for the aforementioned benefits as a regular employee with a permanent assignment of 0.50 Full Time Equivalency ( FTE ) or greater. To calculate this position’s FTE, take the number of hours per week divided by 40, to get the percentage of hours worked. Then take the number of months worked divided by 12, to get the percentage of work year. Then take the percentage of hours worked multiplied by the percentage of months worked to get the position’s FTE (e.g., a position that is 30 hours per week with a work year of 10 months: 30/40 = 0.75; 10/12 = 0.8333; 0.75 * 0.8333 = 0.625 FTE ). For the full Confidential Policies and Regulations details click here .

Assignment Responsibilities

Incumbents assist with a wide range of administrative, operational, educational, and clerical details and other services; function as information source regarding college and district policies and procedures, utilizing independent judgment, knowledge, and interpretation capabilities; file, locate, and perform preliminary research on correspondence; maintain confidential files; assist in the preparation, amendment and distribution of district policies and regulations; research and collect data and information for administrative reports as needed; independently compose responses to routine letters, and prepare letters, reports, bulletins, memoranda from dictation and brief verbal instruction, including materials of a confidential nature; take minutes at meetings, exercising judgment in editing and composition; make travel arrangements and schedule appointments, meetings, and speaking engagements, utilizing time management techniques; maintain confidential, varied and complex filing system; attend to administrative detail on special matters assigned by the administrator; may take the lead role with other clerical employees; may take the lead for support, temporary and student employees; perform related duties as assigned. At the district office: assist the executive assistant in the preparation of agenda and reports for the board; assist board members in obtaining needed information. At the college: serve on committees as assigned by the president; provide public relations to support to community collegewide functions and meetings.

Work Year
12 month

Work Schedule

8:00 a.m. to 5:00 p.m., Monday – Friday

Remote/hybrid assignments may be available depending upon the operational needs of the department and employee performance.

Total Hrs per Week/Day
40 hours per week

Special Requirements

Minimum Qualifications

EXPERIENCE : Three years of experience related to the duties of the position.

EDUCATION : Completion of two years of college level course work in business, office administration or related discipline; OR, a Bachelor’s degree or higher in any subject area. (Additional qualifying experience may be substituted for the education requirement on a year-for-year basis).

Promotional: Two years of experience with Los Rios CCD performing Administrative Assistant or Confidential Administrative Assistant duties. (Promotional applies to regular, current Classified employees working with the Los Rios Community College District.)

Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.

(Experience Requirement: One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: One year of education is equal to 30 semester units.)

Education must be from an accredited institution.

Application Instructions

Applicants applying to this position are REQUIRED to complete and submit :

1. A Los Rios Community College District Application
2. Resume
3. Letter of Interest
   
   

NOTES :

• Applications submitted without all required documents, listed above, will be disqualified.
• Applicants indicating “see resume” on the application will not have that referenced experience considered for minimum qualifications, which may lead to the application being disqualified.
• Only information (education, experience, etc.) listed on the application will be considered for minimum qualifications.
• Applicants, including current Los Rios Community College District employees, are required to provide official transcripts, if required to meet the minimum qualifications for the position.
• Applicants are required to submit official transcripts within 60 days of the time of hire.
• Graduate advising documents and grade reports will not be accepted as official transcripts.
• Individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees, and other relevant documents.
• A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement even if the foreign transcript has been accepted by a college or university in the United States.
• Foreign transcript evaluations are ONLY accepted from AICE (Association of International Credential Evaluations, Inc.) or NACES (The National Association of Credential Evaluation Services) agencies or evaluators. For additional information on foreign transcript evaluations click here.
  
  

Do not submit additional materials that are not requested.

Posting Detail Information

Posting Date
09/19/2023

Closing Date
10/09/2023

Open Continuously
No

Beginning On (or About)
12/13/2023

Ending Date, if Temporary or Interim

How and where to apply

Please visit our Frequently Asked Questions for complete information on how to apply online with our District. If you need assistance with any phase of the application process, please call (916) 568-3112 during regular business hours 8:00 a.m. – 5:00 p.m. PST, Monday through Friday.

After hour inquiries should be emailed to HR@losrios.edu. Submission of applications are by 11:59 p.m., of the posting closing date.

Conditions

Offers of employment are contingent upon the successful clearance from a criminal background check and proof of identity and eligibility to work in the United States prior to the first day of work. Tuberculosis (TB) risk assessment and Certificate of Completion must be obtained within 15 days from the start of employment. The District may select additional qualified candidates should unexpected vacancies or needs occur. When education is a requirement for the position, official academic transcripts from the accredited college/university must be submitted within 60 days of hire.

For the latest information on Los Rios Community College’s COVID -19 protocol, please visit COVID -19 Updates .

Quicklink
https://jobs.losrios.edu/postings/23357
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Can you perform the essential functions of the position you are applying to with or without reasonable accommodations?
   • Yes
   • No
2. * If hired, can you provide proof that you are eligible to work in the United State?
   • Yes
   • No
3. * I acknowledge and agree that I certify that the information provided by me is true, correct and complete to the best of my knowledge and belief. I authorize investigation of all statements contained herein, and on the P-881 (if applicable and submitted), and I release from liability all persons and organizations furnishing such information. I understand that any misstatements, omissions or misrepresentation of facts on this form, my application, and, if applicable, the P-881 or attachment(s) may be cause for disqualification or dismissal. If you have ever been convicted of an offense other than a minor traffic violation you are required to complete the form 'Arrests Which Led to Convictions for Crime', P-881 (you must disclose convictions that have been dismissed pursuant to Penal Code Section 1203.4; Ed. Code 87008). If needed copy and paste the link and download the form https://losrios.edu/lrccd/shared/doc/hr/forms/p-881.pdf and attach the completed form to your application.
   • Yes, I acknowledge and agree
   • No, I do not acknowledge or agree
4. * Considering this specific position that you are applying to – where/how did you learn about this position?
   • Asian Pacific Islander Legacy - Los Rios Employee Group
   • Before The Movie - Movie Theater Advertisement
   • Black Faculty & Staff Association - Los Rios Employee Group
   • California Community College Registry
   • CaliforniaJobNetwork.com
   • CalJobs
   • CareerBuilder
   • Chronicle of Higher Ed
   • Community College Jobs (communitycollegejobs.com)
   • Comunidad - Los Rios Employee Group
   • DiversityJobs (diversityjobs.com)
   • d'primeramano.net Magazine
   • EdCareers Portal (Standford)
   • Employee
   • Facebook
   • Glassdoor
   • Greater Sacramento Urban League
   • Handshake
   • HigherEdJobs (higheredjobs.com)
   • Indeed
   • Job Fair
   • LinkedIn
   • Los Rios Human Resource Invite
   • Los Rios Job Site
   • Native American Collaborative - Los Rios Employee Group
   • Sacramento Asian Chanmber of Commerce
   • Sacramento Black Chanmber of Commerce
   • Sacramento Builders Exchange
   • Sacramento Hispanic Chamber of Commerce
   • Sacramento Rainbow Chamber of Commerce
   • Sacramento Works
   • SacramentoDiversity.com
   • Spectrum LGBTQIA+ - Los Rios Employee Group
   • THE Hub Magazine (Sac Culture Hub)
   • YouTube

Applicant Documents
Required Documents

1. Resume/Curriculum Vitae
2. Letter of Interest

Optional Documents

1. P-881 Report of Arrests Which Led To Convictions For Crime Document