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Coordinator NYC Advancement

Posting Details

Posting Details

Job #

Department Code

Regional Advancement

Job Title
Coordinator NYC Advancement

New York, NY

Pay Range
$20.19 - $26.92 per hour

Pay Determination

Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.

Staff Level

FLSA Status


Standard University business hours

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type

New York, NY

Unionized Position Code
Not Applicable

Job Description

Based in New York City and reporting to the Executive Director for Advancement, the Coordinator will provide support for events and the overall administrative support to the Executive Director and New York City based Advancement and External Affairs team including major gift officers and alumni engagement as directed by the Executive Director.

The position holds primary responsible for reconciling business expenses, budget reporting, citrus data base entry, retrievals and reporting, as well as event support. Additional responsibilities include scheduling, coordinating gift proposals and reports, maintaining office supplies, and making travel arrangements. She/ He is a direct interface to publics and constituents via management of inquiries, follow-up, scheduling, campus partners /units and on-site event support which may include evening and weekend hours.

This position is located at Lubin House, Syracuse University’s home base for New York City operations, at East 61st Street in Manhattan. Employment offers at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.

  • Bachelor’s Degree preferred or equivalent combination of education and experience. 3+ years office operations, higher education, and/or development experience preferred.
  • Excellent and very strong attention to detail and ability to multi-task.
  • Strong written, verbal and interpersonal communication skills.
  • A valid driver’s license is required.
Job Specific Qualifications
  • Ability to carefully craft documents and proofread them for both accuracy and consistency.
  • Strong computer skills including basic and advanced functions in Microsoft Outlook, Excel, Word.
  • Skill to contribute as a team player in a respectful and professional environment.
  • Ability to work weekends and nights as necessary for programs.
  • Efficiency in keeping accurate records of meetings, events, budget, and expenses
  • On time delivery of briefings, reports, and presentations
  • Ability and willingness to learn new online systems including Encompass, CITRUS and other platforms.
  • Prepare and submit all financial reimbursements, reconcile credit card statements for unit staff, update and submit monthly budget reports for the department. Maintain office supplies and collateral materials for development staff. Assist with scheduling and travel arrangements for NYC based AEA employees and reconcile related travel expense reports.
  • Provide event support for AEA events in the NYC Metro area. This includes but is not limited to; list generation, drafting electronic invitations, registration pages and coordinating printing with campus partners, mailing invites, tracking and following up on rsvp’s, creating name tags and other day-of-event related administrative work. This may include providing in-person support, logistics and support for virtual programs. This may include nights, weekends and non-business hours.
  • Utilize and maintain proficiency of the CITRUS database and utilize it to build events and track event attendance, participation, and interactions. Assist with Citrus data entry, retrieval and reporting. Use CITRUS to retrieve giving list information multiple times per week to provide leads to gift officers. Includes direct outreach to thank donors or invite them to events.
  • Create, maintain and deliver communication processes and systems to 1) coordinate NYC advancement team’s interaction with on campus partners to ensure processes are followed and information needed is received and utilized to support fundraising activities 2) implement a region-wide fundraising calendar to ensure awareness of fundraising activities. Coordinate the scheduling of solicitations, invitations, and other forms of communication to ensure a coordinated approach to moves management.
  • Assist with and coordinate outreach letters and emails, meeting briefings, gift proposals, donor reports, and additional correspondence as needed. Maintain accurate files relating to donors, donor prospects, event planning, and related activities.
Physical Requirements

Not Applicable


Not Applicable

Application Instructions

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEO Statement

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

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