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The Director of Business Systems, Finance and HCM will oversee both
the strategic development and day to day work of Mines Workday
(Finance and HCM), Student AR, Deposit Systems, and Contract &
Research systems including all system elements of security, and
reporting. The person in this position will develop relationships
and collaborate with stakeholders across all functional areas
(e.g., HR, Payroll, Accounting, Finance, ITS, Operations, etc.) to
maintain and develop processes that will support best in class
operations and an excellent employee experience. The Director
reports to the Controller and serves as the lead for the Finance
and Administration Systems, Human Resource Information Systems,
system security and reporting systems utilized within Finance,
Accounting, and Human Resources. The Director is responsible for
systems administration, business process development, systems
security management, and data analytics and reporting for the
Administration and Operations (FA&O) division. This includes
developing and delivering training on systems functionality to
campus, providing system administration including year-end
processes and rolls, optimizing and automating business process
development, reporting and analytics, and ensuring data quality. In
connection with Information & Technology Services (ITS), this
team ensures system uptime. The Director collaborates closely with
ITS and the FA&O Department leads to implement upgrades,
enhancements, additional systems, and reporting strategies.
The position requires an experienced system professional who
understands complex business requirements related to Finance, Human
Resources, reporting and data management, while envisioning new and
improved in-system business processes and solutions to streamline
operations and create efficiency. Our ideal candidate is strategic,
has an understanding of how systems can facilitate process
efficiency, knowledge and experience with culling data from an ERP
system to inform decision-making for an organization.
This is a twelve-month, administrative faculty position with hybrid
work options available.
The Business Systems, Finance and HCM department resides with the
Controller’s office at Mines. Following our recent implantation of
Workday ERP, the team is growing to include experts in Workday
Finance, HR, Procurement and more. This team is comprised
inquisitive problem solvers, who collaboratively across campus to
find business solutions that satisfy the complex needs of campus.
The team is nimble, agile, innovative, and collaborative.
- Implement the vision of Finance, Administration &
Operations and the Controller in collaboration with ITS, HR, and
other campus partners, actively engaging in planning, developing
and managing FA&O systems.
- Manage the deployment, monitoring, maintenance, development,
and upgrades to support Workday and other systems in FA&O for
campus; Review upcoming product releases for business functionality
and ensure timely training communications to campus.
- Drive continuous improvement and service delivery excellence by
ensuring a well-controlled system environment; Contribute to the
ITS Change Advisory Board (CAB) to ensure support, security, and
interfaces are considered as a part of new releases.
- Provide recommendations to utilize current and new
functionalities, and designed business processes, within Workday
and other systems in FA&O to advance Institutional
- Leverage the capabilities of Workday and other financial and HR
systems, to maximize system efficiencies and build sound business
- Support system upgrades, testing, and other data management and
integration activities; Data import activity/validation/support
(mass data updates as needed).
- Provide project management oversight for decentralized
projects, programs, and initiatives related to system
- Design the process for role-based security administration for
users access across campus, with heightened awareness of personally
identifiable information, Family Educational Rights and Privacy
Act, and confidentiality;
- Ensure in-system business processes are current, and align with
- Ensure records and data are appropriately available for
reporting according to legal and regulatory guidelines;
- Resolve escalated issues arising from operations, requiring
coordination with other departments, including Information
- Continuously increase knowledge in technology by serving as an
expert on functional capabilities, staying informed on product
capabilities and trends, and interacting with the Workday
- Provide leadership to a group of teams managing security,
system administration, reporting & analytics, and help desk
- Understand the strategic initiatives of the University, set
transformative department goals to develop and implement ways to
support the University’s strategic initiatives.
- Emulate the Controller’s Office service philosophy with all
Analytics and Reporting
- Understand metrics and measurements to determine Mines
standards for reporting;
- Manage reporting structures for Mines, pulling data for
external reporting, and to ensure accurate data for internal
reporting departments (ex. Institutional Research).
- Design manager dashboards within systems, to drive
- Identify workforce reporting needs for Mines campus to focus
action and achieve results.
- Partner with other data analysis teams to tell the Mines story
related to both Finance and Human Resources.
Knowledge, Skills, and Abilities:
- Master’s degree in related field.
- Ten years experience leading a team of systems experts, charged
with assessing and developing systems to meet an organizations’
business requirements. This experience should include maintaining a
high-performing team, including recruiting, training, and mentoring
team members, and fostering a positive and collaborative work
- Five years experience overseeing either a core Finance or HRIS
system in a large organization.
- Seven years experience in supporting the needs of
administrative units through systems, data and information,
including experience in developing and executing a strategic plan
that aligns with the organization's vision and goals, and
anticipating and responding to changes in the business
- Three years’ experience with Workday.
Education and Experience:
- Possess strong leadership skills, including the ability to
inspire, motivate, and empower their team members, and to lead by
- Excellent communication skills, including the ability to
communicate clearly and effectively with different stakeholders,
including executives, team members, clients, and customers.
- Strong decision-making skills, including the ability to make
informed decisions quickly and confidently, and to analyze and
evaluate different options and their potential outcomes.
- Strong understanding of financial management, including
budgeting, forecasting, and financial analysis, and should be able
to make data-driven decisions.
- Possess strong project management skills, including the ability
to plan, execute, and monitor projects effectively, and to ensure
that they are completed on time, within budget, and to a high
Certifications and Licenses:
- Experience leading ERP systems in higher education.
- 3 years Banner or Workday experience
- Working knowledge of Tableau or like data visualization
Knowledge, Skills, and Abilities:
- Workday certification(s) in the relevant domains.
- Banner/Ellucian certification(s) in the relevant domains.
Salary and Benefits
- Project Management experience at a complex organization
- Proven ability to translate business needs into effective
Annual salary rate of $125,000 - $145,000
Mines takes into consideration a combination of candidate’s
education, training and experience as well as the position’s scope
and complexity, the discretion and latitude required in the role,
work location, and external market and internal value when
determining a salary level for potential new employees.
Colorado School of Mines offers a robust portfolio of benefits for
all employees. For this role, that includes:
- Fully paid health and dental premiums
- Generous sick/vacation time: 13 paid holidays per year –
including a week-long winter break for entire campus.
- Fully vested retirement plan on first day of employment, with
generous employer contribution
- Tuition benefits (6 credits per year for employees, 50 percent
discount for dependents)
- Free RTD Ecopass
All Mines employees also have access to discount programs through
the State of Colorado and free tickets for Mines Athletics home
games, as well as access to the on-campus Recreation Center
(fitness classes and training, swimming pool and more), equipment
rentals through the Outdoor Rec Center, the Colorado State Employee
Assistance Program (CSEAP), and backup child and elder care. Coming
soon is an on-campus daycare center. For more information about
benefits at Mines, go to mines.edu/human-resources/benefits
How to Apply
Applicants are required to:
- Complete an online application (personal information,
demographic information, references, veteran status)
- Upload a resume or CV
- Upload a cover letter.
This posting will close at midnight, October 1, 2023. No
applications will be reviewed after that date.
References will not be contacted until later in the selection
process and you will be informed before that contact is made.
Mines welcomes everyone to our team; in your application, please
feel free to note which pronouns you use (For example -
she/her/hers, he/him/his, they/them/theirs, etc). If you need
reasonable accommodation at any point in the application or
interview process, please let us know.
Successful Completion of a Background Investigation is Required
for this Position.
About Mines & Golden, CO
When the world looks for answers, the world looks to Mines.
Colorado School of Mines is a top-ranked public university solving
the grand challenges facing our society, particularly those related
to the Earth, energy and the environment. Founded in 1874 with
specialties in mining and metallurgy, Mines’ scope and mission have
continually expanded to meet the needs of industry and society.
Today, we are the No. 38 public university in the nation,
recognized for our innovation and undergraduate teaching in
science, technology engineering and math (U.S. News and World
Mines graduates are change makers, boundary breakers and problem
solvers. Since our earliest days, a Mines education has been and
continues to be a transformational opportunity, with one of the
strongest returns on investment out there for talented STEM
students of all backgrounds.
At the same time, Mines faculty members are pushing their fields in
new directions, whether that’s manufacturing, space resources,
quantum engineering, carbon capture or more. Mines was recently
classified as a R1 “Very High Activity” research institution by
Carnegie, a notable feat for any university but particularly one of
That size – roughly 7,000 undergraduate and graduate students –
also translates to a close-knit campus community, where employees
have opportunities to get involved in multiple ways, continued
professional learning is valued and everyone can make an
Community Alliance groups bring together employees for professional
development, networking, cultural awareness and community
involvement, and all Mines employees also have access to the wealth
of activities happening every day on campus – nationally-renowned
speakers, special events and Mines traditions like Engineering
Days, just to name a few.
And don’t get us started on our hometown. We are located in the
heart of Golden, Colorado --with its charming historic downtown and
nearby hiking trails – and in close proximity to all that Denver
and the Rocky Mountains have to offer. That includes the sunny,
high-altitude climate and outstanding outdoor recreation
opportunities that make the Denver area an ideal place to live,
work and play.
Are you looking for an inspiring, mission-driven workplace where
you can contribute to solving the world’s problems and educating
the next generation of change makers? Are you an individual who
values a diverse and inclusive community, where our different
perspectives, experiences and cultures enrich the educational and
Look to Mines.
Colorado School of Mines is committed to equal opportunity for
all persons. Mines does not discriminate on the basis of age, sex,
gender (including gender identity and gender expression), ancestry,
creed, marital status, race, ethnicity, religion, national origin,
disability, sexual orientation, genetic information, veteran status
or current military service. Further, Mines does not retaliate
against community members for filing complaints regarding or
implicating any of these protected statuses.
Mines’ commitment to nondiscrimination, affirmative action,
equal opportunity and equal access is reflected in the
administration of its policies, procedures, programs and activities
and in its efforts to achieve a diverse student body and
Through its policies, procedures and resources, Mines complies
with federal law, Colorado state law, administrative regulations,
executive orders and other legal requirements to prevent
discrimination (including harassment or retaliation) within the
Mines campus community and to address potential allegations of
inequity or concerns for safety.
If you like working with energetic enthusiastic individuals, you
will enjoy your career with us!