Assistant Director of Business Systems

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We're committed to bringing passion and energy to Colorado School of Mines.

The Assistant Director of Finance Information Systems oversees both the strategic development and day to day work of Mines Workday modules including Expense Management, Customer and Supplier Manager, Procurement, Banking, and the Foundational Data Module, and associated processes within Workday. The person in this role will also support the Student AR system, Contract Management system, and deposit system. The person in this role will develop relationships and collaborate with stakeholders across all functional areas (e.g., HR, Payroll, Accounting, Budget, ITS, Operations, Research, etc.) to develop and maintain processes that will support best in class operations and an excellent employee experience.

The person in this role will lead complex problem analysis and come up with solutions that support finance systems across campus. The ideal candidate is an experienced finance professional who understands complex business requirements and envisions new and improved business processes and in-system solutions to streamline operations and create efficiency.

The Department

The Business Systems, Finance and HCM department resides with the Controller’s office at Mines. Following our recent implementation of Workday ERP, the team is growing to include experts in Workday Finance, HR, Procurement and more. This team is comprised inquisitive problem solvers, who collaboratively across campus to find business solutions that satisfy the complex needs of campus. The team is nimble, agile, innovative, and collaborative.

Key Responsibilities

Finance Systems Administration

• Manage the deployment, monitoring, maintenance, development, upgrade to support Workday Finance for campus;
• Drive continuous improvement and service delivery excellence within the finance functional areas by ensuring a well-controlled system environment;
• Provide recommendations to utilize current and new functionalities and design business processes within Workday to advance finance strategies;
• Advise and influence campus needs and leverage the capabilities of Workday and other finance systems to maximize system efficiencies;
• Support Workday, Banner, CashNet, and CRS system upgrades, testing, and other data management and integration activities;
• Provide project management oversight for decentralized projects, programs, and initiatives related to systems;
• Perform role and user security administration for finance access across campus with heightened awareness of position management standards, and confidentiality;
• Ensure Workday and Banner business processes are current and align with regulatory requirements;
• Provide support to all finance teams related to mass data changes which may include grant loads, negotiated rate changes, University reorganizations, etc.
• Resolve escalated issues from operations that require coordination with other departments, including, Human Resources, Finance departments and Information Technology Solutions. Provide help desk services to campus and resolve inquiries regarding system security, processes and functionality;
• Continuously increases knowledge in Finance technology and serve as an expert on functional capabilities, staying informed on product capabilities and trends, and interacting with the Workday and Banner communities;
• Develop training documentation to minimize re-occurrences of user error and provide periodic training for end users on system processes and procedures;
• Assist in the build and maintenance of Workday Knowledge base for community reference.

Analytics and Reporting

• Understand national financial metrics and measurements to determine Mines standards for reporting;
• Manage all finance reporting for Mines, pulling data for external reporting, and ensure accurate data for internal reporting departments (ex. Institutional Research and Strategic Analysis);
• Design manager dashboards within Workday to drive activity in systems;
• Identify workforce reporting needs for Mines campus to focus action and achieve results;
• Partner with other data analysis teams to tell the Mines story.

Minimum Qualifications

Education and Experience:

• Bachelor’s degree in related field. Substitution on direct Workday experience will be considered on a year for year basis.
• Two years’ experience in development and configuration of Workday Systems. This experience must include interpreting the needs of departments and processes to translate into Workday functionality.
• Five years' experience in a finance role or supporting finance systems and business processes, including successful collaboration with a variety of constituents when providing training and guidance, and experience operating with discretion and discernment when working with highly sensitive data.

Knowledge, Skills, and Abilities:

• Excellent customer service support to constituents
• Must be well organized with keen attention to detail and demonstrate effective follow through

Preferred Qualifications

• Experience in higher education
• Master’s Degree in a related field such as finance, business, or IT
• Supervisory experience

Salary and Benefits

Annual salary rate of $88,000 - $110,000

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:

• Fully paid health and dental premiums
• Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus.
• Fully vested retirement plan on first day of employment, with generous employer contribution
• Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
• Free RTD Ecopass

All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the on-campus Recreation Center (fitness classes and training, swimming pool and more), equipment rentals through the Outdoor Rec Center, the Colorado State Employee Assistance Program (CSEAP), and backup child and elder care. Coming soon is an on-campus daycare center. For more information about benefits at Mines, go to mines.edu/human-resources/benefits .

How to Apply

Applicants must:

• Complete an online application (personal information, demographic information, references, veteran status)
• Upload a resume or CV
• Upload a cover letter.

This posting will close at Midnight, October 1, 2023. Applications will not be accepted after that date.

References will not be contacted until later in the selection process and you will be informed before that contact is made.

Mines welcomes everyone to our team; in your application, please feel free to note which pronouns you use (For example - she/her/hers, he/him/his, they/them/theirs, etc). If you need reasonable accommodation at any point in the application or interview process, please let us know.

Successful Completion of a Background Investigation is Required for this Position.

About Mines & Golden, CO

When the world looks for answers, the world looks to Mines.

Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines’ scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 38 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology engineering and math (U.S. News and World Report, 2023).

Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns

on investment out there for talented STEM students of all backgrounds.

At the same time, Mines faculty members are pushing their fields in new directions, whether that’s manufacturing, space resources, quantum engineering, carbon capture or more. Mines was recently classified as a R1 “Very High Activity” research institution by Carnegie, a notable feat for any university but particularly one of our size.

That size – roughly 7,000 undergraduate and graduate students – also translates to a close-knit campus community, where employees have opportunities to get involved in multiple ways, continued professional learning is valued and everyone can make an impact.

Community Alliance groups bring together employees for professional development, networking, cultural awareness and community involvement, and all Mines employees also have access to the wealth of activities happening every day on campus – nationally-renowned speakers, special events and Mines traditions like Engineering Days, just to name a few.

And don’t get us started on our hometown. We are located in the heart of Golden, Colorado --with its charming historic downtown and nearby hiking trails – and in close proximity to all that Denver and the Rocky Mountains have to offer. That includes the sunny, high-altitude climate and outstanding outdoor recreation opportunities that make the Denver area an ideal place to live, work and play.

Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a diverse and inclusive community, where our different perspectives, experiences and cultures enrich the educational and work experience?

Look to Mines.

Equal Opportunity

Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines’ commitment to nondiscrimination, affirmative action, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a diverse student body and workforce.

Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequity or concerns for safety.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!