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Administrative Assistant for Aviation Maintenance

Job Details

Posting Details

Position Information

Job Title
Administrative Assistant for Aviation Maintenance

Posting Number

Pay Range

The compensation for this appointment will range from $15.50 to $20.50 hourly and reflects what California Baptist University reasonably expects to pay for this staff appointment. Actual compensation may vary based on the qualifications and experience of the applicant, as well as market conditions. In addition to wages, CBU offers a robust suite of employee benefits.

Position Summary Information


The Administrative Assistant for Aviation Maintenance will assist the Director of Maintenance. Working as a team with all maintenance personnel managing a fleet of sixteen aircraft and two simulators. They are responsible for tracking and scheduling of all upcoming maintenance events. They must open work orders prior to scheduled maintenance and schedule them into maintenance each week. The Administrative Assistant for Aviation Maintenance needs to find innovative ways to digitize and improve daily operations and other duties as assigned by the Director of Maintenance. The Administrative Assistant for Aviation Maintenance must be able to perform the following duties.

Essential Duties and Responsibilities

Other duties may be assigned.
  1. Open work orders prior to maintenance and close work orders once complete by maintenance.
  2. Complete discrepancy sheets of squawks or due events for the maintenance technician.
  3. Update aircraft logbook binders to include event status sheets, Airworthiness Directives, etc.
  4. Update and prepare logbook entries for sign-off by maintenance technicians and update original aircraft logbooks with new maintenance entries.
  5. Submit invoices to the department, track delivery of parts, and ensure payment.
  6. Manage inventory which includes ordering parts and cleaning supplies for operations
  7. Submit warranties and track through payment into the appropriate account.
  8. Perform research for Airworthiness Directives, Service Bulletins, etc.
  9. Add Service Bulletins, Service Letters, etc., to pertaining aircraft in the RMS system.
  10. Extract flight information from the G1000nxi data cards and input them into Google Earth.
  11. Schedule oil and other hazardous waste pickups in addition to environmental supplies.
  12. Answer phones, respond to emails, file paperwork, and distribute mail to Aviation personnel.
  13. Clean office, hangar, and assist in cleaning and disinfecting aircraft.
  14. Maintain aircraft maintenance records per Federal Aviation Regulations for each aircraft.
  15. Ensure all aircraft documents are complete for airworthiness after inspections/repairs.
  16. Have maintenance records readily available upon FAA request.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Other Knowledge Skills and Abilities
  • Skill in the use of personal computers and related software applications.
  • Ability to read and write at a level appropriate to the duties of the position.
  • Ability to use independent judgment and to manage and impart confidential information.
  • Ability to gather data, compile information, and prepare reports.
  • Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff, and student body.
  • Strong organizational skills and detail-oriented.
  • Ability to maintain confidentiality.
  • Excellent telephone courtesy, knowledge, and experience.
  • Ability to interpret, adapt, and apply guidelines and procedures.
  • Ability to create, compose, and edit written materials.
  • Knowledge of general accounting principles.
  • Ability to develop and maintain recordkeeping systems and procedures.
  • Ability to resolve customer complaints and concerns.
  • Ability to investigate and analyze information and draw conclusions
Education and/or Experience

High school diploma or general education degree ( GED ).

Posting Detail Information

Open Date

Remove from Web

Open Until Filled

Special Instructions to Applicants

Nondiscrimination Statement

State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.

Quick Link to Posting

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a Christian?
    • Yes
    • No
  2. * Do you attend church regularly?
    • Yes
    • No
  3. If no, please explain (required):

    (Open Ended Question)

  4. * Are you both familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000? (Please see above link for more information)
    • Yes (I am familiar and not in conflict)
    • No (I am in conflict or not familiar)
Applicant Documents
Required Documents Optional Documents
  1. Resume
  2. Cover Letter
  3. Letter of Reference 1
  4. Letter of Reference 2
  5. Other Document
  6. Other Document 2


California Baptist University

California Baptist University, one of the top Christian Colleges in the nation, is a private Christian university located near Los Angeles in Southern California.

CBU strives to help students understand and engage this purpose by providing a Christ-centered educational experience that integrates academics with spiritual and social development opportunities. Graduates are challenged to become individuals whose skills, integrity and sense of purpose glorify God and distinguish them in the workplace and in the world.

California Baptist University is one of the top private Christian colleges and universities in Southern California. CBU offers associate's, bachelor's, master's, doctoral and credential programs in Riverside, San Bernardino and online.

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