Vice President of Administrative Services

Posting Details

Position Information

Job Posting Title
Vice President of Administrative Services

Location
Los Rios Community College District (Sacramento City College)

Department Location
Administrative Services

Posting Number
AE00875P

The Institution

About
Founded in 1916, Sacramento City College ( SCC ) is a multi-campus, urban college that consists of a 70-acre main campus across from William Land Park. The College has two educational centers, one in Davis on the campus of the University of California, Davis, and one in West Sacramento located adjacent to the public library, community center, and civic center. SCC is a vibrant teaching and learning institution with approximately 20,000 day and evening students and is recognized as both a Hispanic-Serving Institution ( HSI ) and an Asian American and Native American Pacific Islander-Serving Institution ( AANAPISI ).

Our Strengths
SCC has a rich history in the community and has expanded educational opportunities to students across the region. SCC awards Associate in Arts or Science degrees as well as Associate Degrees for Transfer, which guarantee transfer into the California State University system. The College offers Career Education certificates and degrees, transfer credit for students who desire to continue their education at a four-year college or university, and instruction in basic skills such as English, English as a second language, and mathematics.

Our Vision
Faculty and staff at SCC value a collaborative and diverse campus community. As one of four colleges within the Los Rios Community College District, Sacramento City College embraces change, values excellence in academic achievement, and supports the success of students as they pursue their dreams.

Position Summary

Under the general direction of the college President, the Vice President of Administrative Services facilitates and promotes effective support for student learning by providing appropriate business management for the college. Primary duties include preparing and administering the college budget in cooperation with other Vice Presidents; coordinating with the District Office for the purchasing of equipment, supplies, and properties for the college; administering college classified personnel services; overseeing the college buildings and facility maintenance program; coordinating and implementing the district’s risk management program and all programs related to health and safety of employees; supervising and evaluating assigned staff; supporting the Sacramento City College Foundation board; leading campus-wide emergency response, and working cooperatively with the management team and the district staff in all areas of responsibility.

The Vice President of Administrative Services will be expected to provide leadership to the college in building and enhancing a student success focus through addressing such key issues as contributing to the refinement and adoption of a planning and resource allocation strategy, promoting accountability assessment and outcome measures, improving effectiveness of organizational structures and processes, demonstrating systems thinking and use of data in solving problems, implementing the college strategic master plan, enhancing the college participatory decision-making processes, supporting, and leading the college in continuously meeting accreditation standards, and ensuring adequate resources for accreditation purposes. The Vice President of Administrative Services is a member of and works collaboratively with the President’s Executive Staff, President’s Cabinet, the Senior Leadership Team, and with the District and Vice President of Administration ( VPA ) counterparts from our sister colleges, while promoting a positive work environment, college effectiveness, and students success.

The college and the Administrative Services Department maintain a focus on:

• Understanding of, and commitment to, the mission of a comprehensive community college.
• Openness to new and innovative ideas.
• The importance of strategic planning and support for the alignment of resources with the College’s Strategic Plan.
• Knowledge and understanding of project planning and coordination, continuous process improvement, and accountability measures.
• Participatory leadership style with creativity and flexibility in problem- solving.
• Commitment to diversity and sensitivity to the educational and personal goals of equity-mindedness regarding the student body and staff.
• Working collaboratively within the college and at the district level.
• Establishing mutually enriching relationships with other internal and external constituencies.
• Participatory decision-making approach and the ability to lead by creating an atmosphere of trust and open communication.

Assignment Responsibilities

Typical duties may include, but are not limited to:

• Working with college leadership and Administrative Services programs to support equity goals of the college.
• Managing and providing leadership for all operations and business services of the college.
• Advising the President on matters pertaining to financial and business activities of the college.
• Representing the college in business administration activities that affect district-wide operations.
• Assisting in the development of policies, regulations, and procedures that relate to the business area of responsibility and other areas as assigned by the President.
• Coordinating the development and preparation of the college budget by working with individuals responsible for budgetary units and with the budget committee.
• Monitoring expenditures to ensure that budget limits are maintained and ensuring the establishment of appropriate internal control procedures.
• Adhering to operational and program guidelines.
• Providing written and oral reports to the college President, management, constituency leaders, the college faculty and staff as required.
• Coordinating college police services in conjunction with the Los Rios Community College District Chief of Police.
• Developing, coordinating and exercising college emergency response capability including serving as the Director of the College Emergency Operations Center ( EOC ) and familiarity with SEMS and NIMS protocols.
• Representing the college on the district-wide Preparedness Assessment Team ( PAT ).
• Overseeing college enterprise activities including the College Bookstore, vending services, and contracted food services.
• Providing financial oversight and integrating profits and expenses into college operations as appropriate.
• Overseeing a wide range of administrative services including receiving, mail service, duplicating services, and reprographics.
• Serving as the classified personnel officer in charge of classified staffing, supervision, evaluation, and discipline processes for the college.
• Proposing staff changes or additions, in cooperation with the President’s Cabinet.
• Representing the college on the Reclassification Review Board.
• Serving as the college administrator for classified collective bargaining contracts.
• Coordinating the college building, capital construction, facilities and grounds program in conjunction with lead college staff and District Office representatives.
• Coordinating and implementing the District’s risk management program and all programs related to the safety of employees and students.
• Implementing environmental compliance programs.
• Serving as the college Safety Officer.
• Monitoring and implementing projects to meet Americans with Disabilities Act ( ADA ) requirements.
• Assisting in the development of partnerships with external agencies.
• Serving on assigned college and district-wide committees.
• Overseeing Foundation accounting as it relates to the campus trust fund accounts-sundry and scholarship funds.
• Performing other duties as assigned.

Work Year
12 month

Work Schedule

The assignment may include day, evening, weekend, and/or off-campus hours.

Total Hrs per Week/Day

Special Requirements

Minimum Qualifications

1. Have a master’s degree in Business, Accounting, Finance, Business Management or related field AND three years of administrative experience; OR, a bachelor’s degree in Business, Accounting, Finance, Business Management or related field AND a Certified Public Accountant’s license AND three years of administrative experience; OR, a bachelor’s degree in Business, Accounting, Finance, Business Management or related field AND five years of progressively responsible management experience in the areas of responsibility related to this position. All degrees must be from an accredited institution completed by January 1, 2024 .
2. Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.
   
   

NOTES :
Applicant must meet the minimum qualifications of a faculty discipline at the college. To review the minimum qualifications for faculty disciplines, refer to Minimum Qualifications for Faculty and Administrators’ in California Community Colleges which can be found at the California Community Colleges website then “Minimum Qualifications Handbook”.

Application Instructions

Applicants applying to this position are REQUIRED to complete and submit:

1. A Los Rios Community College District Application
2. Resume
3. Letter of Interest
   
   

NOTES :

• Applications submitted without all required documents, listed above, will be disqualified.
• Applicants indicating “see resume” on the application will not have that referenced experience considered for minimum qualifications, which may lead to the application being disqualified.
• Only information (education, experience, etc.) listed on the application will be considered for minimum qualifications.
• Applicants, including current Los Rios Community College District employees, are required to provide official transcripts, if required to meet the minimum qualifications for the position.
• Applicants are required to submit official transcripts within 60 days of the time of hire.
• Graduate advising documents and grade reports will not be accepted as official transcripts.
• Individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees, and other relevant documents.
• A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement even if the foreign transcript has been accepted by a college or university in the United States.
• Foreign transcript evaluations are ONLY accepted from AICE (Association of International Credential Evaluations, Inc.) or NACES (The National Association of Credential Evaluation Services) agencies or evaluators. For additional information on foreign transcript evaluations click here .

Do not submit additional materials that are not requested.

Physical Demands

Salary
$184,113.67 - $199,290.56 per year LRCCD Salary Schedules

Additional Salary Information
Additional stipend for an earned doctorate from an accredited university.

Posting Detail Information

Posting Date
09/09/2023

Closing Date
10/09/2023

Open Continuously
No

Beginning and/or Ending Dates

Full-Time, Classified Management Position
Beginning on (or about) January 1, 2024

How and where to apply

Please visit our Frequently Asked Questions for complete information on how to apply online with our District. If you need assistance with any phase of the application process, please call (916) 568-3112 during regular business hours 8:00 a.m. – 5:00 p.m. PST, Monday through Friday.

After hour inquiries should be emailed to HR@losrios.edu. Submission of applications are by 11:59 p.m., of the posting closing date.

Conditions

Offers of employment are contingent upon the successful clearance from a criminal background check and proof of identity and eligibility to work in the United States prior to the first day of work. Tuberculosis (TB) risk assessment and Certificate of Completion must be obtained within 15 days from the start of employment. The District may select additional qualified candidates should unexpected vacancies or needs occur. When education is a requirement for the position, official academic transcripts from the accredited institution must be submitted within 60 days of hire.

For the latest information on Los Rios Community College’s COVID -19 protocol, please visit COVID -19 Updates .

Contingent on funding and eligibility, successful candidates selected for a face-to-face interview may be eligible to apply for partial reimbursement of travel expenses. For candidate travel reimbursement information click here .

Administrative positions may be subject to the District’s Conflict of Interest Code, and a statement of economic interest is required within thirty (30) days following appointment to the position. Management/Executive positions are exempt from overtime provisions of the Fair Labor Standards Act.

Quicklink
https://jobs.losrios.edu/postings/23167
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Can you perform the essential functions of the position you are applying to with or without reasonable accommodations?
   • Yes
   • No
2. * If hired, can you provide proof that you are eligible to work in the United State?
   • Yes
   • No
3. * I acknowledge and agree that I certify that the information provided by me is true, correct and complete to the best of my knowledge and belief. I authorize investigation of all statements contained herein, and on the P-881 (if applicable and submitted), and I release from liability all persons and organizations furnishing such information. I understand that any misstatements, omissions or misrepresentation of facts on this form, my application, and, if applicable, the P-881 or attachment(s) may be cause for disqualification or dismissal. If you have ever been convicted of an offense other than a minor traffic violation you are required to complete the form 'Arrests Which Led to Convictions for Crime', P-881 (you must disclose convictions that have been dismissed pursuant to Penal Code Section 1203.4; Ed. Code 87008). If needed copy and paste the link and download the form https://losrios.edu/lrccd/shared/doc/hr/forms/p-881.pdf and attach the completed form to your application.
   • Yes, I acknowledge and agree
   • No, I do not acknowledge or agree
4. * Considering this specific position that you are applying to – where/how did you learn about this position?
   • Asian Pacific Islander Legacy - Los Rios Employee Group
   • Before The Movie - Movie Theater Advertisement
   • Black Faculty & Staff Association - Los Rios Employee Group
   • California Community College Registry
   • CaliforniaJobNetwork.com
   • CalJobs
   • CareerBuilder
   • Chronicle of Higher Ed
   • Community College Jobs (communitycollegejobs.com)
   • Comunidad - Los Rios Employee Group
   • DiversityJobs (diversityjobs.com)
   • d'primeramano.net Magazine
   • EdCareers Portal (Standford)
   • Employee
   • Facebook
   • Glassdoor
   • Greater Sacramento Urban League
   • Handshake
   • HigherEdJobs (higheredjobs.com)
   • Indeed
   • Job Fair
   • LinkedIn
   • Los Rios Human Resource Invite
   • Los Rios Job Site
   • Native American Collaborative - Los Rios Employee Group
   • Sacramento Asian Chanmber of Commerce
   • Sacramento Black Chanmber of Commerce
   • Sacramento Builders Exchange
   • Sacramento Hispanic Chamber of Commerce
   • Sacramento Rainbow Chamber of Commerce
   • Sacramento Works
   • SacramentoDiversity.com
   • Spectrum LGBTQIA+ - Los Rios Employee Group
   • THE Hub Magazine (Sac Culture Hub)
   • YouTube

Applicant Documents
Required Documents

1. Resume/Curriculum Vitae
2. Letter of Interest

Optional Documents

1. P-881 Report of Arrests Which Led To Convictions For Crime Document
2. Employee Request for Transfer Form