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Payroll Specialist

University of Central Missouri
Missouri, United States
Salary Not Specified
Posted Date
Sep 6, 2023
Position Information

Position Information

Position Title
Payroll Specialist

Working Title
Payroll Specialist


Pay Rate



Position Number


Special Instructions to Applicants:

Special Instructions:

This is a full-time benefits-eligible position. Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks paid vacation per year; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM .

Completed UCM online application for employment required.

Incomplete applications will not be considered.

A review will begin immediately and continue until filled.

NOTE : A background check is required for the selected candidate of this position and any job offer is contingent on the results of this check.

The University of Central Missouri is an Equal Opportunity Employer and specifically invites applications from women, minorities, veteran status, and people with disabilities.

Working hours:

Monday-Friday 8:00 am -5:00 pm
Occasional nights and weekends

Bargaining Unit

Work Location
Warrensburg Campus

Posting Date

Closing Date

Open Until Filled

Position Purpose

1. Serve as administrator of the university payroll, to include: Directs semi-monthly payroll production to ensure adherence to accounting principles, governmental statutes, regulations, and university policies, as well as ensuring payrolls are timely and accurate by coordinating the activities of payroll staff. Review, analyze, and execute the semi-monthly payroll. Determine and calculate proper payments for new hires, employee status changes, terminations of employment, and employee loans. Provide oversight to ensure duties are performed in a timely manner to facilitate payroll. Balance payroll. Prepare corrective journal entries, as necessary. Prepare accounting transactions. Calculate and authorize payroll adjustments for missed earnings. Verify and/or correct budget coding, as necessary. Assist in the accurate and timely processing of W-2 forms. Provide assistance to staff employees performing payroll functions throughout the university. Execute employee wage assignments, ensuring compliance with federal, state, and county regulations, including: Review and ensure compliance with child support orders, IRS levies, court-ordered garnishments, federal loan repayment assignments. Serve as a University representative regarding court-ordered interrogatories with the Sheriff’s Department, circuit clerks, attorneys, etc. Review and interpret court orders to ensure compliance. Prepare accounting transactions to meet requirements. Prepare correspondence to accompany monthly payments, as necessary.

2. Perform duties for all University payrolls, to include: Download check/advice statement information from the payroll database to produce check/advise statements. Modem transfer to the federal reserve bank all direct deposit information. Assist in the electronic file transfer of earnings information to the employee paychecks and the modem transfer deposit information to the bank. Prepare the Missouri New Hire Report, in compliance with federal requirements. Prepare and report employee provided graduate level educational assistance on a semester basis. Ensure the timely and accurate deposit of employee/University matching funds for 941 withholding deposits through the federal electronic funds transfer payment system. Perform system maintenance of the HRS system tables, including: calculation control master table, system calendars, and earning code table. Execute control cards to produce trial and final payrolls, as well as to reset monthly, quarterly, and annual accumulators. Participate in fiscal year closeout. In the absence of the Director, Payroll Services, administer/oversee hourly payrolls, as well as system table maintenance and withholding and quarterly reporting.

3. Assist the Director of Payroll Services in the management of Payroll Services to include: Act on behalf of the director of payroll services in their absence with the supervision of assigned employees. Recommends procedural and program enhancements to improve departmental efficiency and assists with implementation of payroll related policies and procedures. Provides assistance with payroll related problems, provides training for university departments and employees, and performs other duties as assigned

Education & Formal Training
Bachelor's degree (Specify field(s) of study below), Education/Experience substitution (specify)

Other Education & Formal Training

-Bachelor’s degree in the following field(s) of study: Business, Finance, Accounting or related field.
-Education may be substituted for experience or if experience may be substituted for education. Note that equivalencies are based on the following: AA = 2 years experience; BA/BS = 4 years experience; MA/MS = 6 years experience.

Computer Skills
Word-Processing, Spreadsheet, Presentation, Other - Banner navigational skills preferred, Web Page Maintenance


1. Three (3) years of Payroll/Benefit processing related activities experience, five (5) year preferred.
2. Three (3) years experience related to personnel/payroll automated system. Banner experience preferred.
3. Supervisory experience preferred.

Other Experience

Licenses, Certificates, Registrations, & State/Federal Requirements of Position:
Criminal History check

Other Licenses, Certificates, Registrations, & State/Federal Requirements

Special Skills, Abilities, and Knowledge:
Attention to detail, Budget-related skills, Communication skills, including oral, written, and/or nonverbal, Knowledge of a University environment preferred, Human Relations/Interpersonal skills, Leadership skills: organization/meeting facilitation/project leadership, Supervisory skills, including motivation, delegation of duties, evaluation, etc, Management and/or administration skills, Ability to manage multiple concurrent projects and meet deadlines, Maintain confidentiality

Other Special Skills, Abilities, and Knowledge

-Mental skills, including concentration, memory, complex decision making, analytical thinking, and/or conceptual thinking.
-Ability to work independently; Ability to exercise discretion, independent action and judgment for resolution of complex payroll and system issues.

Specify sensory abilities:

Physical & Environmental Factors:
Not Applicable

Other Physical & Environmental Factors

Lifting weight

Special Working Conditions:
Travel required, Professional appearance, Work in stressful conditions, Irregular work hours

Other Special Working Conditions

-Excessive deadlines
-Additional work hours required to meet some deadlines

Ability to Keyboard
No keyboarding test required.

Special Qualifications:

Other Special Qualifications

- CPP (Certified Payroll Professional) preferred.
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * International students on an F1or J1 Visa are not eligible for this position due to Visa regulations. Are you a UCM student on an F1 or J1 Visa?
    • Yes
    • No
  2. * Do you understand that the university requires a background check for this position and that any job offer made to the selected candidate is contingent upon the results of this check?
    • Yes
    • No
  3. * Will you now or in the future require employer sponsorship to acquire or maintain U.S. work authorization?
    • Yes
    • No
Required Documents
Required Documents
  1. Cover Letter
  2. Resume
Optional Documents

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