About the Opportunity
Northeastern University's seeks a qualified individual to assume
the role of Facilities Manager for its expanding Seattle Campus in
the South Lake Union neighborhood. The campus currently consists of
three leased buildings total more than 50k square feet, with
different landlords and property managers at each building.
The Facilities Manager is responsible for the day-to-day management
and operation of campus properties and the implementation of
policies, procedures, and programs that ensure a well-managed,
well-maintained campus within established management operating and
fiscal policies, as well as ensuring compliance standards set by
landlords, property managers, and governing regulatory agencies.
This includes developing a supporting facilities management
environment for all Northeastern community members and interacting
with and supporting vendors and contractors
Bachelor's degree with minimum of five years of progressively
responsible professional experience, including previous facilities
management experience as well as vendor and contractor management.
Experience with City of Seattle permitting process is a
Demonstrated skill in project management and customer relations.
Ability to maintain accurate records and manage multiple projects
simultaneously. High level of discretion, confidentiality, and
professionalism is always required.
Strong communication, influencing, and negotiating skills. Sound
relationship, management, and interpersonal skills. Positive,
proactive, and enthusiastic approach to work. Proven ability to
manage own workload, be flexible in responding to changing demands
and priorities, and remain calm under pressure. Working knowledge
of health, safety and environmental (HSE) compliance and
This is an on-site position with limited remote work potential.
This position requires ability to access all areas of campus
facilities and construction sites including climbing ladders to
assess conditions and perform inspections and repairs. Must be able
to lift and carry 50 lbs.
Proficiency with Microsoft Office, SharePoint, and modern office
collaboration and project management tools required. Experience
with eBuilder is a bonus.
3. Key Responsibilities & Accountabilities
- Builds and maintains positive relationships with landlord and
property management functions in leased facilities to ensure
Northeastern community members needs are met effectively.
- Ensures that the property interior and exterior are maintained
physically to meet the standards set by Northeastern by following
established procedures, coordinating with third-party property
management providers in leased spaces, and overseeing contracted
maintenance staff as appropriate.
- Prepare written recommendations for physical repairs and/or
replacements, improvements, supplies, material and equipment to the
Associate Director of Operations & Administration as needed.
Submit and track work order requests from issue identification
through successful resolution.
- Undertakes and oversees temporary reconfiguration of campus
spaces in support of university-sponsored events, changes in
classroom needs, or other requests from the campus team.
- Oversees the maintenance, repair, and cleaning of campus
furnishings and follows university policy on decommissioning of
assets as necessary.
- Oversees access control, keycard, and key management services
in collaboration with Campus Operations team and property
- Coordinates Operations Team and security contractors to ensure
adequate coverage of building access control points during
- Provides facilities and security support to special events held
on and off campus as required, which may require work outside of
normal working hours.
- Builds positive working relationships and effectively
communicate with diverse University constituents beyond the Campus,
including but not limited to Facilities Division, Public Safety,
Information Technology Services, Risk Management, Community Affairs
and Environmental Health & Safety.
- Undertakes other duties which may be reasonably required by the
Campus that are commensurate with the nature of the position.
- Maintains a proactive planning approach to all aspects of
facilities (hard and soft services), ensuring that contractors and
services are planned appropriately throughout the year in
accordance with contracts and the annual facilities calendar.
- Leads efforts to identify future facilities needs and plan
appropriately to ensure that facilities meet the needs of the
campus community as it grows, including the development and annual
updating of a five-year facilities forecasting plan for
- Responsible for the management of the facilities budget,
including timely approval of invoices and credit card
reconciliations. Prepare for, and attend, monthly budget meetings
to review the to-date use of the budget against the anticipated
expenditure, including proactively raising concerns where
additional budget may be required.
- Maintains and enforces facilities policies, including the
development of new policies as identified by the Campus and the
- Serves as a key member of the contingency operations team in
the event of natural or man-made emergency affecting campus
operations. Prepares and delivers appropriate communications
regarding campus closures and interruptions of service or planned
- Represents, where appropriate, the Seattle campus in the
Northeastern University network, including regional campus meetings
and committee servicing.
- Collaborates with Operations and Event staff to plan support
for special events as needed.
Construction Project Support
- Serves as on-site coordinator for campus
expansion/remodeling/branding projects, working with Northeastern's
Capitol Project Manager and construction contractors to ensure
timely completion of projects with minimal interruption to campus
services and operations.
- Coordinates scheduled work, arranges for vendor access, and
generally supports the timely completion of planned construction
activities with the least impact to campus operations
The expected hiring range for this position is $50,520 to $78,310
based on the position's scope and responsibilities.
Northeastern University considers factors such as candidate work
experience, education and skills when extending an offer.
Northeastern has a comprehensive benefits package for benefit
eligible employees. This includes medical, vision, dental, paid
time off, tuition assistance, wellness & life, retirement- as
well as commuting & transportation. Visit
for more information.
Northeastern University is an equal opportunity employer, seeking
to recruit and support a broadly diverse community of faculty and
staff. Northeastern values and celebrates diversity in all its
forms and strives to foster an inclusive culture built on respect
that affirms inter-group relations and builds cohesion.
All qualified applicants are encouraged to apply and will receive
consideration for employment without regard to race, religion,
color, national origin, age, sex, sexual orientation, disability
status, or any other characteristic protected by applicable
To learn more about Northeastern University's commitment and
support of diversity and inclusion, please see
To apply, visit https://northeastern.wd1.myworkdayjobs.com/en-US/careers/job/Seattle-WA/Facilities-Manager_R111599