Founded in 1917, Providence College (PC) is a premier Catholic
liberal arts institution steadfastly committed to academic
excellence through a dynamic core curriculum, a distinctive
Development of Western Civilization Program, and abundant
experiential learning opportunities. The only U.S. higher education
institution administered by the Dominican Friars, PC is committed
to providing a variety of opportunities for intellectual, social,
moral, and spiritual growth in a supportive environment. Providence
College believes that cultural and intellectual pluralism is
essential to the excellence of its academic programs, and strives
to foster an academic culture and campus community reflecting the
global environment in which we live and work.
The approximately 105-acre campus is situated in Rhode Island’s
capital city and is close to the many cultural and educational
offerings of Rhode Island’s “renaissance city.” Additionally,
Providence is located an hour from Boston and just a few hours from
New York City.
For years, Providence College has been recognized in the U.S.
News & World Report
“Regional Universities – North
Category” and has been commended by several other ranking
Administrative Coordinator, Mathematics & Computer
Perform, coordinate, and oversee administrative functions for the
Department of Mathematics and Computer Science.
- Compose, design, and produce reports and correspondence,
research data and information on the internet, and internally.
Perform intermediate and advanced computer tasks including managing
databases, create mailing lists and distribute information.
Generate reports on current and historical enrollment that are
necessary to coordinate offerings and teaching assignments in two
disciplines: mathematics and computer science. Coordinate with the
Assistant Chair in assigning advisors to incoming and newly
declared majors in mathematics and computer science. Coordinate
with Director of MAT program on administrative tasks related to
external grants. Order office supplies, liaise with publishers on
procurement of desk copies, make photocopies and other general
- Prepare and maintain records, files and databases relating to
students and alumni. Coordinate and conduct annual alumni survey.
Monitor budgets and conduct auditing and other financial activities
that require high degree of proficiency with mathematics, an eye
for detail, and knowledge of bookkeeping through trial balance; may
be responsible for the accuracy, maintenance and reconciliation of
financial accounts, processing of payments, transmittal reports,
billing, and data entry to accounts payable system.
- Assist with fall and spring registration, oversee
preregistration, and manage and respond to requests for
overenrolling. Manage waitlists, coordinate with department Chair,
external departments, and the Registrar’s Office on optimizing
additional series of in-demand classes that satisfy requirements in
majors other than mathematics and computer science.
- Serve as a resource for Chair of department and faculty on a
range of issues, including, but not limited to navigating
CyberFriar and Canvas. Keep current records of the times and
location of the office hours of individual faculty members. Inform
students of their advisor. Collect and maintain syllabi for all
courses taught by members of the department. Maintain familiarity
with all significant features of course learning/course management
and registration and enrollment systems. Assist department members
with preparation of dossiers for Third Year Reviews, tenure, and
- Coordinate all arrangements relating to location, set-up, food
and refreshments for department functions. Ensure that each speaker
is paid their honorarium and that their expenses are reimbursed.
Communicate the needs of the department and of individual
department members to the Office of Physical Plant in timely
manager and ensure follow—up.
- Keep all literature up-to-date and materials for incoming and
prospective students relating to requirements for two majors and
three minors. Ensure adequate supplies for all promotional and
informational brochures for Admission-related events. Assist with
annual placement test and registration for incoming first year
students across a range of majors. Identify and make
recommendations for additional or modified departmental
Education and Experience Required
- Perform all other duties as may be required.
- Associate’s degree in a related field from an accredited
- Three to five years progressive experience in an office
environment or an equivalent combination of education and
- Advanced working knowledge of word processing and database
- Ability to work independently and under deadline pressure and
to prioritize arraignments while juggling multiple tasks.
- Excellent numeracy skills.
- Excellent interpersonal skills
- The ability to work to a deadline.
- Excellent database and word processing skills.
- Experience with web-editing, Adobe Acrobat, and Microsoft
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this position. Reasonable accommodations may
be made to enable individuals with disabilities to perform the
- Sitting in a normal seated position for extended periods of
- Reaching by extending hand(s) or arm(s) in any direction
- Finger dexterity required to manipulate objects with fingers
rather than with whole hand(s) or arm(s), for example, using a
- Communication skills using the spoken word
- Ability to see within normal parameters
- Ability to hear within normal range
- Ability to move about
Academic Year (9 months)
17 (Min. $37,019/Mid. $48,125/Max. $59,231)
Employees are normally hired between the minimum and the
midpoint of a position’s grade range to which a position has been
assigned, depending on experience and
If other, please enter regular schedule.
Providence College does not discriminate against any person because
of race, color, national and ethnic origin, sex, gender, except
where gender is a bona fide occupational qualification, sexual
orientation,gender identity, religion, disability, age, veteran
status, or genetic information. The College will develop, and from
time to time update, an affirmative action program and will insist
on a good-faith effort on thepart of its employees to comply with
the program. The College will request and expect its agents and
those with whom it conducts its affairs to meet the commitment of
this important program.
Posting Detail Information
Open Until Filled
Special Instructions to Applicants
Required fields are indicated with an asterisk (*).
Documents Needed To Apply
- Cover Letter
- Letter of Recommendation
- Writing Sample