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Assistant Director of Student Affairs

Employer
University of Maryland, Baltimore
Location
Baltimore, Maryland
Salary
$63,000 - $73,000 per year (Commensurate with education and experience)
Start date
Sep 7, 2023

View more

Position Type
Administrative, Academic Affairs, Academic Administration
Employment Level
Administrative
Employment Type
Full Time

The University of Maryland Carey School of Law is seeking an Assistant Director of Student Affairs. From the moment students arrive on campus for Orientation to the moment students walk across the stage during Graduation, the Office of Student Affairs (OSA) is dedicated to enhancing the educational, social, and professional opportunities of our law students. To this end, OSA oversees student life at Maryland Carey Law. Reporting directly to the Director of Student Affairs, the Assistant Director of Student Affairs is primarily responsible for advising and supporting student organizations, co-curricular teams, and journals. Working under the guidance of the Associate Dean for Student Services and the Director of Student Affairs, the incumbent carries out a variety of management duties in support of the student services functions at Maryland Carey Law. The position requires an ability to communicate effectively with diverse populations. The position also requires the ability to retain current, comprehensive information about academic and co-curricular programming, student organizations, and professional and health counseling resources. Excellent organizational skills, attention to detail, and the ability to manage competing priorities in a time conscious manner are essential to the position.

 

BENEFITS (Exempt Regular):

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous paid leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB is Ranked Among the Best Employers for Diversity by Forbes 2022 & 2023.

 

PRIMARY DUTIES:

  • Oversee the day-to-day administrative support for co-curriculars, journals, and student organizations. Manage supplies, maintain the student leadership directory, and update all website information, Microsoft Teams, and passwords for email accounts. Assist co-curricular teams, student organizations, and journals with budgeting, publications, and general inquires.
  • Supervise, coordinate, advise, and promote student organizations. Assist student organizations in establishing appropriate governance structures and in complying with all school of law and university requirements. Manage student organization storage spaces.
  • Serve as the primary advisor and project manager for all student events related to student organizations, co-curricular teams, journals, and bar review companies. Collaborate with school of law stakeholders and student leaders to plan and deliver cohesive student related events. Exercise independent judgment in managing, reviewing, and approving student events. In conjunction, accurately manage OSA student events calendar.
  • Oversee and manage the administration of student travel and expense reimbursement processes related to co-curriculars. Work with Travel Captains to process registrations for team competitions. Manage travel requests and reimbursements for travel by students and coaches.
  • Oversee and manage the administration of student travel and expense reimbursement processes related to student organizations. Process registrations and manage travel requests and reimbursements for travel by students.
  • Maintain Journal Scholarship in Digital Commons. Utilize technical knowledge to manage subscription lists, update Digital Commons with Symposium information, and bill individual subscribers on an annual basis. 
  • Assist with the review and evaluation of relevant school of law policies for co-curriculars, journals, and student organizations. Recommend policy changes as appropriate.
  • In consultation with other OSA staff, help plan, develop, and implement student Leadership activities, including coordinating faculty and senior administration participation.
  • Compile and draft the Weekly Student Services Newsletter. Work with school of law and UMB partners to source information for the newsletter. 
  • Assist the Associate Dean for Student Services and the Director of Student Affairs with planning academic advising, wellness, and other programs for current students.
  • Oversee and manage new student programming such as the Welcome Back Ice Cream Social, First Look Organization Fair, and Maryland Carey Law at Oriole Park. 
  • Collaborate with the Associate Dean for Student Services, the Director of Student Affairs, and the Assistant Dean of Academic Affairs to plan and coordinate Orientation activities for all incoming JD (1st year, transfer, and visiting) and LLM students.
  • Collaborate with the Associate Dean for Student Services and the Director of Student Affairs to plan and coordinate graduation and award/recognition ceremonies.
  • Assist the Associate Dean for Student Services and the Director of Student Affairs in coordinating student counseling and intervention efforts. Directly assist students seeking university services.
  • Collaborate with the Associate Dean for Student Services and the Director of Student Affairs to plan, coordinate, and manage the Maryland Carey Law House Cup
  • Work with the Office of Admissions and the Director of Student Affairs on “Welcome Nights” and other pre-enrollment activities.
  • Assist the Director of Student Affairs in the implementation of accommodations for our ADA students and Peer Advisor program as needed.
  • Manage and maintain student information appropriately and confidentiality.
  • Handle special projects as required.

Note: The intent of this list of primary duties it to provide a representative summary of the major duties and responsibilities of this job. The incumbent may perform other related duties as assigned.

MINIMUM QUALIFICATIONS:

  • Education: Bachelor’s degree in a related field. Master's degree or additional certification in social work, counseling, student affairs, education administration or related field can be substituted for two (2) years of experience. Juris Doctor degree can be substituted for three (3) years of experience.
  • Experience: Three (3) years of progressive experience working with law students or in student affairs.
  • Supervisory Experience: One (1) year of work coordination, training, or supervision or in a student leadership role.
  • Other: Clery act designated job as campus security authorities (CSA) member and will comply with Clery Act requirements.

 

REQUIRED KNOWLEDGE/SKILLS/ABILITIES:

  • Ability to develop and maintain collaborative and positive working relationships.
  • Ability to work cooperatively with others and independently under minimal supervision.
  • Skill in exercising initiative, resourcefulness, and sound judgment with an ability to solve problems and make decisions.
  • High level of professionalism, ability to follow procedures, customer service oriented, and strong attention to detail.
  • Demonstrated ability to work in a fast paced, high volume environment.
  • Ability to multi-task across a large variety of tasks, departments, and circumstances and effectively prioritize and execute.
  • Ability to implement and execute effective solutions, while providing efficient updates and making effective recommendations.
  • Demonstrated strong interpersonal skills and enthusiasm. Skill in communicating efficiently and effectively both orally and in writing with a variety of people internal and external to the law school. Ability to understand and follow oral and written instructions.
  • Skill in working with Microsoft Office 365 applications to produce documents and maintain information. Proficiency in Word, Excel, Outlook, and Adobe Acrobat. 
  • Skill in using standard office equipment, in composing a variety of correspondence, in managing filing systems, in gathering and summarizing information, in maintaining confidentiality and handling sensitive matters with discretion and tact, and in interacting with faculty, students and staff in a courteous and efficient manner. 
  • Ability to establish goals, structures, and processes necessary to implement a mission and strategic vision.
  • Skill in continuously seeking to improve the quality of services and processes.

 

PREFERRED KNOWLEDGE/SKILLS/ABILITIES:

  • Strong counseling skills.
  • Experience with applications such as ImageNow, Degree Works, and Banner.
  • 3-4 years of relevant experience

 

Hiring Range: $63,000 - $73,000 per year (Commensurate with education and experience)

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at HRJobs@umaryland.edu. 

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

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